Steering Committee

NEXT AWOL STEERING COMMITTEE MEETING:

 

Topic: AWOL Steering Committee (every third Wednesday)
Time: AUGUST 18, 2021 06:45 PM Mountain Time (US and Canada)

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Meeting ID: 285 095 2273
Password: Page164

 

 Treasurers Report

 

 

 

 

 2021 District 13 Meeting Minutes

 

 

June 2021 District 13 Meeting Minutes

 

 

 

 

 

 

 

AWOL STEERING COMMITTEE JULY 2021

July 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

Not Present

Central Office: Stephen

  • Breaking even on financials
  • Workshops have been successful
  • Central Office assistant has quit, they are looking for someone with 3 years + sobriety to take over and work 20 hours a week. This is a paid position.
  • Looking for volunteers now that the Central Office is open
  • The state convention will be September 3rd-5th in Keystone

Literature: Stephen

  • Well stocked with newcomer packets
  • Spent $72.84 on literature at the central office
  • We are getting low on books (3 or 4 12×12’s) (5 Big Books)
  • $200 will be donated monthly to purchase books so people who need them can get them

Supplies: Patrick

  • Getting low on coffee and foam coffee cups
  • Will go shopping soon to stock up on cleaning and coffee supplies
  • There is a sheet on the supply closet door where people can write down what supplies are needed

Pop Machine: Amanda

  • The machine is back up and running
  • Bill coming to Jeff or Sarah for the maintenance of the machine

Treasurer: Sarah

  • June Expenses: $3,522.02
  • June Revenue: $3,549.11
  • June Gross Profit: $27.09
  • Year to Date Deficit: $585.02
  • Al-Anon will be sending a rent check
  • We will be getting bills for the new trash set up and supplies
  • Report was accepted and carried.

Old Business

Al-Anon

  • Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
  • Wants to get back in the room on Saturdays 10-11:15 am
  • Might come back to the deep on Sunday 10-11 am
  • Will not be starting the Tuesday 7 pm meeting
  • Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

  • Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
  • Can maybe take over the Al Anon Tuesday at 7 pm time?
  • Will revisit the time for the meeting in July

Garbage

  • Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
    • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
    • We are in the process of figuring this out
    • We will be on the hook for $150 cancelation fee
    • Republic Trash was charging us $350 a month
  • We signed up for Waste Management, it is $81 a month with biweekly pick ups
    • We now have a new 2-yard dumpster closer to the building

Room issues

  • The back door is very hard to open and close
  • The trim is rotting on the outside of the lunchroom window
  • We are checking to see if the owner will fix these issues
  • We will revisit this is July

Pop Machine Service Position

  • We are looking for someone to take over this service position
  • The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

 

New Business

Al-Anon

  • Lost contact with the treasurer and missing around $2,500
  • They have collected around $600 in the past week
  • Would like to come back to the rooms Saturday, July 31st from 10 – 11:15 AM
  • Saturday meeting will have a separate Zoom meeting and will get registered
  • Sunday meeting will remain on Zoom (Used to be in the deep from 10-11 AM)

Trust Tree

  • Has been meeting at 9:15 AM on Saturday to allow the 7 AM to clear out
  • Trust Tree wants to meet at 9:15 on Saturdays in the deep and will exit through the back door

A motion was made for Trust Tree to meet at 9:15 AM on Saturdays in the deep, it was seconded and carried.

Dawn Patrol

  • Meeting in AWOL and on Zoom
  • 7 AM Monday through Friday and 8 AM on the weekends

Are U Nutz

  • Meeting in AWOL and on Zoom

Trash

  • Chunks of concrete were put in the garbage and we cannot put them in the dumpster, they were dug out and put in the deep
  • Sarah will reach out about getting the concrete removed from the deep

Maintenance

  • Backdoor, Andy temporarily fixed it and will replace the whole door soon
  • Patio is closed because the glass could fall out and Dennis will replace it

Coffee Maker

  • Left side has been broken
  • Jon will take on cleaning the coffee machine to hopefully fix it
  • Jon will report the coffee maker status to the steering committee in August

Noon Meeting

  • Meeting in AWOL

Afternoon Reprieve

  • Zoom status is unclear
  • Brett will let Stephen know the status

Bonanza

  • Considering coming back to AWOL
  • Don will let Stephan know what they go back in person

Steppin Sister

  • Last check received was in May

Current Meeting Schedule

  • R U NUTZ (5:30 AM) In-Peron and Zoom
  • Dawn Patrol (7 AM/ Sat 8 AM) In-Peron and Zoom
  • Noon Meeting In-Person
  • Afternoon Reprieve (2 PM) In-Peron and Maybe Zoom
  • AWOL and The Deep (M-F 5:30 PM) In-Person
  • Bad Kitty (Th 7 PM) In-Person
  • Trust Tree (Sat 9:15 AM) In-Person
  • A-Anon (Sat 10 – 11:15 AM) In-Peron and Zoom
  • Al-Anon (Sun 10 – 11 AM) Zoom
  • Bonanza (Sun 10:30 AM) Could move to In-Person and Zoom
  • Steppin Sisters (Sun 12 PM) Zoom

Open Jam Session

  • Small and acoustics instruments
  • 7-9 PM Fridays
  • Beginner to advanced players are welcome
  • Families are welcome

A motion was made to bring back the AWOL Open Jam Session on Fridays from 7-9PM, to be addressed in January of 2022, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed in January of 2022, it was seconded and carried.

Closing

The meeting was adjourned at 7:47 PM.

 

 

 

AWOL STEERING COMMITTEE JUNE 2021

AWOL Steering Committee

Meeting Minutes

June 16, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:47 pm, on the 5:30 pm AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

  • The CO state convention will be in person in Keystone September 3rd – 5th
    • Registration will be $40
  • There will be a convention on June 19th about the effects of COVID on AA, check the website
  • Report was accepted and carried.

Central Office: Stephen

  • Will post flyer about AA in COVID times on the bulletin board
  • The central office is looking for more involvement
  • Boulder meetings will be removed from the Denver central office website
  • Report was accepted and carried.

Literature: Stephen

  • Newcomer packets, big books, and 12×12 are stocked
  • Will pick up more flyers from the central office this month, should be about $100
  • Report was accepted and carried.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

  • May Expenses: $3,196.64
  • May Revenue: $2,750.72
  • May Gross Deficit: $446.92
  • Year to Date Deficit: $612.11
  • Report was accepted and carried.

 

 

Old Business

  • Trust Tree Men’s Meeting
    • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time if another meeting wants to come back in person.
    • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
    • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
  • Al-Anon
    • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
    • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
  • Dawn Patrol
    • Will stay in the park at least until the next steering committee.
  • R U Nutz?
    • Is registered with GSO.
    • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
  • CDC New Mask Guidelines/ Re-Opening
    • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
    • https://covid19.colorado.gov/mask-guidance
      • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
    • People brought up a variety of ideas for reopening:
    • A motion was made to put the couches back in the meeting space, it was seconded and carried.
    • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
    • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
    • A motion was made to have Ron be the chip guy, it was seconded and carried.

New Business

Al-Anon

  • Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
  • Wants to get back in the room on Saturdays 10-11:15 am
  • Might come back to the deep on Sunday 10-11 am
  • Will not be starting the Tuesday 7 pm meeting
  • Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

  • Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
  • Can maybe take over the Al Anon Tuesday at 7 pm time?
  • Will revisit the time for the meeting in July

Garbage

  • Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
    • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
    • We are in the process of figuring this out
    • We will be on the hook for $150 cancelation fee
    • Republic Trash was charging us $350 a month
  • We signed up for Waste Management, it is $81 a month with biweekly pick ups
    • We now have a new 2-yard dumpster closer to the building

Room issues

  • The back door is very hard to open and close
  • The trim is rotting on the outside of the lunchroom window
  • We are checking to see if the owner will fix these issues
  • We will revisit this is July

Pop Machine Service Position

  • We are looking for someone to take over this service position
  • The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

Closing

The meeting was adjourned at 7:38 pm.

AWOL Steering Comittee Minutes May, 2021

AWOL Steering Committee

Meeting Minutes

May 19, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

  • District meeting was at the beginning of the month, this was before the mask protocol change.
  • Discuss about workshop and outreach for atheists and agnostics by providing AA literature.
  • Report was accepted and carried.

Central Office: Stephen

  • Will have a report for June

Literature: Stephen

  • Well stocked of big books and 12 x 12’s.
  • Keeping an eye on newcomer packets, we are well stocked.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

  • April Expenses: $3,268.55
  • April Revenue: $3,909.13
  • April Gross Profit: $639.58
  • Year to Date Deficit: $166.19
  • Report was accepted and carried

Old Business

  • Trust Tree Men’s Closed Meeting (Brought up from March old business)
    • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7th tradition and will continue to do so.
  • Brett brough up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
    • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
  • Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
  • Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donner.
    • The motion was seconded, and unanimously carried
    • Patrick brings up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
  • Portland Dawn-Patrol
    • Beyond the scope of possibility at this time, might be able to be solved in the summer
  • Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
  • Re-opening
    • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
    • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
    • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol should be on the website.
    • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
  • The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

 

New Business

  • Trust Tree Men’s Meeting
    • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time in another meeting wants to come back in person.
    • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
    • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
  • Al-Anon
    • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
    • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
  • Dawn Patrol
    • Will stay in the park at least until the next steering committee.
  • R U Nutz?
    • Is registered with GSO.
    • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
  • CDC New Mask Guidelines/ Re-Opening
    • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
    • https://covid19.colorado.gov/mask-guidance
      • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
    • People brought up a variety of ideas for reopening:
    • A motion was made to put the couches back in the meeting space, it was seconded and carried.
    • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
    • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
    • A motion was made to have Ron be the chip guy, it was seconded and carried.

At this point, AWOL will be fully open. This means, couches will be put back in the meeting space, coffee is open for self-serve, social distancing and mask wearing for fully vaccinated people is not required. People who are not fully vaccinated, which is 2 weeks after their last dose, are asked to continue wearing masks in the AWOL space. Each meeting can decide how they want to move forward, all options are available.

Closing

The meeting was adjourned at 7:39.

AWOL Steering Comittee Minutes April, 2021

April 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

  • Attended state assembly
    • Changes to 5th edition of the big book, there is a video regarding changes
      • Possible simplifying of language, gender neutral terms, possible workbook, revising of the chapters “To Wives” and “To Employers”
    • Grapevine has rights to preamble, and it is becoming gender neutral
  • Jessica wants official information about the change of the preamble
  • Grapevine has not put out an official announcement
  • Jeff brought up how ‘The Deep’ made How it Works gender neutral years ago
  • Report was accepted

Central Office: Stephen

  • Central Office sent out Last Drop newsletter via email
  • Will attend April Central Office meeting

Literature: Stephen

  • Made newcomer packets
  • Literature is well stocked, possibly need to stock up on back-up brochures
  • Offered to pick up chips if needed
  • Report was accepted

Supplies: Patrick

  • Hard to understand supply inventory because coffee is off and cannot reach pop machine
  • Restock on paper towels, toilet paper, and cleaning supplies
  • Stephen brought up an idea to refill soap, instead of buying new little soaps
  • Jeff brought up that we need 4, 8 ft light bulbs for downstairs
  • Patrick offered to do chip inventory; Stephen offered to pick them up
  • Report was accepted

Pop Machine: Amanda

  • Amanda not here

Secretary: Parker

No Report

Treasurer: Sarah

  • Sarah not here, Jeff gave report
  • March Expenses: $3,230.43
  • March Revenue: $3424.97
  • March Gross Profit: $194.54
  • Year to Date Deficit: -$805.77
  • Report accepted

Old Business

  • Ransom requested that the Trust Tree Men’s Closed Meeting be recognized as an official meeting on Saturday mornings. There was discussion about what would happen when other meetings, that used to meet on Saturdays before COVID, want to resume in-person meetings. He agreed to go back to his group and figure out a time that won’t conflict with the Saturday Dawn Patrol and Al Anon’s morning meeting.
  • Motion: For Trust Tree to continue meeting until next month’s steering committee as long as they contribute a fair amount to the 7th tradition for February and March.
    • Motion was seconded and unanimously carried
  • Stephen requested that someone take over the position of secretary. Parker F. volunteered. Stephen and Parker will meet on the 30th to go over any questions that she might have. Thanks for stepping up Parker!

 

New Business

  • Trust Tree Men’s Closed Meeting (Brought up from March old business)
    • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7th tradition and will continue to do so.
  • Brett brought up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
    • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
  • Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
  • Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve M. sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donor.
    • The motion was seconded, and unanimously carried
    • Patrick brought up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
  • Portland Dawn-Patrol
    • Beyond the scope of possibility at this time, might be able to be solved in the summer
  • Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
  • Re-opening
    • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
    • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
    • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol is posted and should be on the website.
    • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
  • The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

Closing

The meeting was adjourned at 7:50.

AWOL STEERING COMMITTEE MINUTES March 17th, 2021

AWOL VIRTUAL STEERING COMMITTEE MINUTES MARCH 17, 2021

Meeting convened at 6:47 pm    by Jeff, the Steering Committee chairperson, with

the Serenity Prayer.           

REPORTS:

GSR: Thad attended the District meeting. He said all is status quo. The AA annual

Assembly is going to be on Zoom this year. It will be the weekend of March 20-21.

Thad will bring up the question of – what is AA’s opinion on what the correct use

of gender pronouns in the meetings should be? at the Assembly. Motion made,

seconded and unanimously carried to accept the report.

 

CENTRAL OFFICE: Stephen attended the Central Office Delegates meeting. Abby,

the manager of Cent. Off., said there are new meeting books being put together

that will include the Zoom links. She also said that C.O. has a new book about the

history of AA for $11.50. The Last Drop Newsletter editor would like local

members to submit their experience, strength, and hope to her at

lastdrop@daccaa. Night Watch has 3 nights that need volunteers. They are the

2nd week’s Tuesday & Thursday, and the 3rd Thursday. Bridging the Gap and the

Tech Comm. needs volunteers. Cent. Off. has Denver AA archives that go back to

  1. Calder wonders if anyone from AWOL is interested in attending a workshop

on Anonymity and several of the traditions (1,4 & 7)?

LITERATURE: Stephen said we are well stocked. He purchased supplies from the

Central Office. Sarah sent him a check. Motion made, seconded and unanimously

carried to accept the report.

SUPPLIES: Patrick not here .                                    

POP MACHINE: Amanda not present .                                                      

SECRETARY: Position is open. Stephen will cover for March.               

TREASURER’S REPORT: Sarah had her accountant friend reconcile the 2020 books

and AWOL almost broke even for 2020. We were only $215.59 in the red over the

course of the entire year.  January of ‘21 had a shortfall of $1,032.68 which was

offset slightly by the $32.37 that we were in the black for February. Therefore,

AWOL’s balance sheet through February is $1,000.31 to the negative. Sarah is still

working on getting a refund on AWOL’s trash service for our reduced use this past

year. Brett is still working on getting an answer from the Portland Dawn Patrol.

Motion made, seconded, and unanimously carried to accept the report.

 

OLD BUSINESS:

*As stated above, Thad will attend the AA assembly to find out what the

GSO recommends as the politically correct way of addressing gender pronouns in

the meetings is.

*Our annual Memorial Day campout is all set for Friday May 28th through

Sunday the 29th . The campfire meeting will be on Saturday the 29th . Chef Barry will

provide meals and we will provide cash.

* The once-a-week cleaning crew still needs volunteers but it’s getting done

every Friday at 4:30

NEW BUSINESS:

*Ransom requested that the Trust Tree Men’s Closed Meeting be

recognized as an official meeting on Saturday mornings. There was discussion

about what would happen when the other meetings that used to meet on

Saturdays before Covid want to resume in person meetings. He agreed to go back

to his group and figure out a time that won’t conflict with the Saturday Dawn

Patrol and Alanon’s morning meeting. In the meantime, a Motion was made that

they can continue to meet until next month’s steering committee if they

contribute a fair amount for the meetings that they have already held at AWOL.

The motion was seconded, and unanimously carried.

*Stephen requested that someone take over the position of Secretary.

Parker F. volunteered. Stephen and Parker will meet on the 30th to go over any

questions that she might have. Thanks for stepping up Parker!

Meeting adjourned at 7:33 pm….

AWOL STEERING COMMITTEE MINUTES Feb. 17th, 2021

Meeting convened at 6:45 pm with the serenity prayer

REPORTS

  • GSR = Thad. He attended the district meeting. There was discussion about what to do with the money that has been collected for the Pink Can fund. It was decided to purchase 1,000 Big Books for Prisons & Institutions. The Public Information committee explained that the Public Service Announcements that are being televised by the central office providing the DACCAA website address to access meetings is not considered to be promotional in nature so the GSRs approved their continuing to air.
  • Central Office Delegate = Stephen. He did not attend the meeting on 2/2. He apologized.
  • Literature Representative = Stephen. He said the literature is well stocked. He made up several Newcomer packets and suggested that people should feel free to make up more whenever they get low. The four brochures that we put into the packets are on the left side of the literature rack and the meeting books are in the bottom drawer on the right side of the desk. That drawer also has lots of the envelopes that have spaces for member’s names & telephone numbers.
  • Treasurer Report = Sarah. The bottom line is that we basically broke even last month and we now have approximately $13,000 in our prudent reserve account. 13K equals approximately 3 months of AWOL’s operating expenses. There was some difficulty getting her accounting software to print the treasurer’s report for January so she is going to have her friend who is an accountant help her to print it up. Sarah tried to figure out who was the administrator for a GoFundMe account for the Dawn Patrol which listed a name for the administrator that she didn’t recognize. She tracked down someone in Portland Oregon who was a member of a Portland AA group also called the Dawn Patrol. She never could get a response from that person as to whether or not AWOL’s Dawn Patrol had donated to that GoFundMe account so Attorney Brett volunteered to get an answer from that Portland group. A motion was made & seconded to approve the Treasurer’s report. The motion was approved unanimously.

NEW BUSINESS:

  • There was a question as to whether the thermostat was set properly to avoid frozen pipes. It was determined that even with the subzero weather – everything is working fine.
  • It was requested that our GSR, Thad. bring up the topic of how to deal with politically correct gender pronouns at the next district meeting in order to get guidance for AWOL’s meetings. He said he would.
  • Barry asked if he could start announcing AWOL’s annual Memorial Weekend campout and if we could post it on the website. Everyone said that would be great.
  • Chelsea from the noon meeting said that they are considering resuming in person meetings but that they will continue the Zoom meetings for anyone who prefers that.
  • Meetings that are meeting in person at AWOL as of now are: “Are U Nutz?’ 5:30 am M-F, 2:00 pm – Afternoon Reprieve every day, 5:30 pm M-F and the 7:00 pm Thursday Bad Kitties meeting.
  • There was discussion about a Men’s meeting that is meeting in person on Saturdays at 9 am. They haven’t paid rent so they need to attend the next steering committee to discuss their status. Barry volunteered to attend their meeting to request that they let us know what is going on and what their plans are.
  • There was discussion about how the reopening is going. It was agreed to keep the seating arrangements as they are as it appears to be keeping people at the 6 foot distancing COVID-19 protocol requirements. People are wearing their masks over their mouths & noses. The only problem that is occurring is the place needs a thorough once a week cleaning. We decided to request that the cleaning committee be reinstated. Stephen said he would contact Everett from the 2:00 meeting about getting volunteers to gather at 4:30 on Fridays to clean the bathrooms, vacuum and mop. A motion was made, seconded & unanimously approved.

 

Meeting was adjourned at 7:37 pm

AWOL STEERING COMMITTEE MINUTES January 20th, 2021

Meeting convened at 6:45 pm with serenity prayer. No introductions.

  • REPORTS:
    • Central Office (Sean) – Was Present, but he was not able to attend Central Office meeting
    • Literature (Stephen) – Present, last Wednesday Stephen inventoried the Big Books and 12 & 12’s. We now have 2 of each upstairs and most of a case of each in the storeroom. The literature pamphlet rack is well stocked still. There are plenty of the pamphlets that we use for the newcomer packets upstairs. There are also some pamphlets in the storeroom. Someone put together plenty of Newcomer Packets.
    • Supplies (Patrick)– Not present
    • Pop Machine (Amanda) – Not present
    • GSR (Ernie) – Thad, who was the alternate GSR, is taking over for Ernie, but he was not able to attend the last month’s district meeting.
    • Treasurer’s Report (Sarah) – The Treasurer’s Report is posted on AWOL’s website.

AWOL’s Bottom line for December was to the positive by $533.75. Garbage dumpster pickups have been cut back until April, but can be reinstated if the room gets busier.

  • Old Business:
    • Talked about how the re-opening is working out. It was felt that we are taking adequate precautions. The 2:00 & 5:30 Meetings are back open. Discussed requiring masks on at all times (no beverages or food as people would have to remove their mask to consume food or drink). Decided to continue not having any food or drink for at least 30 more days. We will revisit this issue at the next Steering Committee
  • New Business:
    • Nominated, seconded and approved Stephen for new Central Office Rep
    • Nominated, seconded and approved Thad for GSR
    • AWOL has Increased its prudent reserve over the past year from $10k to approximately $13k to equal approximately 3 months of our increased expenses. We currently have $13k of prudent reserve, and it includes all of the funds for the year. Therefore we currently have an excess of $920.52 for the end of the 4th quarter, it was discussed to donate the excess to AA’s service structures, Or to split the excess of $920.52 to add $460.26 to the prudent reserve and give the other half to the service structures? – Motion was approved to give half of the excess ($420.26) to the service structures and add the other half ($420.26) to the prudent reserve.
    • Eric made a motion to put the couches back down. Open discussion followed. Motion was Approved to move several couches up against the walls but not to put any couches into the middle of the room.
    • Motion to adjourn at 7:26 pm.

       

      January 2021 Treasurer’s Report

AWOL STEERING COMMITTEE MINUTES December 16th, 2020

 

  • Meeting convened at 6:45 pm with serenity prayer, no introductions because so many people
  • REPORTS:
    • Central Office (Sean) – Was Present, but was not able to attend Central Office Meeting
    • Literature (Stephen) – Present, will get new literature to Jeff
    • Supplies (Patrick)– Not present
    • Pop Machine (Amanda) – Not present
    • GSR (Ernie) – Not present
    • Treasurer’s Report (Sarah) – Collections a little bit down. Expenses = $3,414,

Bottom line was to the negative $517. Garbage has been cancelled until April, but can be reinstated if room opens back up

  • Old Business:
    • Meeting still closed, had planned on staying closed until December’s steering committee due to COVID outbreak.
  • New Business:
    • How do we re-open? Do we want to re-open? What is the strategy if we do?
    • Open discussion:
      • Talked about methods we could implement to be safe with opening (e. g., pushing couches aside, setting up folding chares 6 feet apart, following percent of occupancy guidelines outlined by the City of Denver)
      • The 2 pm meeting is eager to get back into the room
      • Dawn Patrol is not interested in returning to the room
      • Everett, Brett and Both Jason’s will be going to the building to take measurements to rearrange furniture in order to meet capacity guidelines
      • Motion was approved to re-open on Friday
      • Motion approved to not allow food or drink for 30 days
    • Discussed buying or opening the mailbox
  • Motion to adjourn at 7:53 pm

 

December 2020 Treasurer’s Report

AWOL STEERING COMMITTEE MINUTES November 18, 2020

Meeting convened at 6:45 pm                Introductions

REPORTS: CENTRAL OFFICE: Rep not present

LITERATURE: Stephen present, we purchased Big Books and 12×12’s they are at AWOL

SUPPLIES: Patrick not here, no supplies in October

GSR: Ernie not present

POP MACHINE: Amanda not present

SECRETARY: not present, Jeff W. Will cover

TREASURER’S REPORT: Collections for October were $4,477.97. Expenses were $3,517.46 For a surplus of $960.51. This is mainly due to getting 2 months from Morning Meeting

OLD BUSINESS: We had an emergency Steering Committee meeting on Monday Nov 9 where we discussed the decision to temporarily close AWOL due to the death of one of our long time members due to COVID-19. It was decided at this meeting to stay closed at least until the regular Meeting on the 3rd Wednesday, which is today. We also strongly encouraged people who were coming to Face to Face meetings to get tested and to notify this person’s friends so they could get tested. At this time Brian H agreed to make a professional sign we could put in the front door explaining what is happening. This was done…

NEW BUSINESS: The main new business was discussing whether we will continue to stay closed and how and when we will re-open. It was decided to stay closed at least until the next Steering Committee meeting on Wed December 16. That will give us time to figure out possible strategies for re-opening

Safely. It was also brought to our attention that people who have keys are coming into AWOL, taking chairs, and having meetings in the parking lot. Since they are using the bathrooms inside the club this was deemed unsafe. A motion was made and approved to change all the locks as soon as possible. Sarah said she would get Andy to help with this.

Meeting adjourned at 7:31 pm….

 

AWOL STEERING COMMITTEE MINUTES OCTOBER 21, 2020

 

  • Meeting convened at 6:45 pm, with introductions and the Serenity Prayer
  • REPORTS:
    • Central Office – Sean discussed the prominent topics which were discussed in the meeting:

– Tight finances due to low contributions across the board due to COVID, budget for The Last Drop has been cut by $10,000, encouraged to reduce printing copies as much as possible and to subscribe online instead

– NIGHTWATCH: 143 Al Anon Calls, 83 12 Step calls

– Bridging the Gap is still on hold due to COVID

– Archives available every 2nd and 4th Tuesday of the month from 9:30 am – 11:30 am

– Stressed anonymity in regards to social media plat forms, DO NOT PUBLICIZE AA MEMBERSHIP ON SOCIAL MEDIA

– 2021 Budget will be voted on next meeting

– Passed motion at 6:54 pm

  • Literature – Stephen got 20 Big Books
  • Supplies – Patrick not present, but need more self-sealing envelopes and more 8 ft fluorescent bulbs for down stairs
  • Pop Machine – Amanda said everything is good
  • GSR (Ernie) – Online winter assembly coming up, they don’t want the Zoom Meeting ID posted anywhere electronically to prevent unwanted attendees/hackers. Getting the word out for the event will have to be done through hard copy flyers or by word of mouth. Discussed the challenges of navigating COVID and the recent spike in cases. Passed motion on GSR at 7:03
  • Treasurer’s Report (Sarah) – $3,576.37 of revenue reported, expenses were $3,823.74 making for a loss of $247.37. Donations continue trend downward. Garbage schedule is going to be changed to once every 2 weeks to cut expenses. Passed motion at 7:06 pm.
  • Old Business:
    • Roof repair completed last week. No purchasing of new coffee supplies, donations for coffee. No attendance at 5:30 pm meeting on zoom. Carpets were cleaned last week.
  • New Business:
    • Meeting link on website didn’t work tonight, but it was resolved
    • Ernie taking over website updates.
    • Thad brought up the water dispenser, how its not working. Was determined that it is not sanitary to use it so they have been turned off
    • Big discussion on recent COVID surge, Brett offered to call mayors office to inquire if the new restrictions apply to us or not. Motion to table this issue till next month was passed at 7:23 pm
    • Stephen made motion to have a Co-Chair for next steering committee meeting, was approved at 7:25 pm
    • Financial appeal to be posted online by Jeff
    • Prudent reserve, pass along message at in-person meetings
    • Meeting adjourned at 7:35 pm

      October 2020 Treasurer’s Report

AWOL STEERING COMMITTEE MINUTES SEPT 16, 2020

 AWOL VIRTUAL STEERING COMMITTEE MINUTES SEPTEMBER 16, 2020

Meeting convened at 6:45 pm with Introductions and the serenity prayer.

REPORTS: CENTRAL OFFICE: Lisa, Dawn Patrol, not present.

LITERATURE: we need a Literature representative

SUPPLIES: Patrick not here but Sarah says that he’s on top of it. We still need more self-sealing Envelopes. Sarah will tell Patrick.

POP MACHINE: Amanda not present but it’s being filled and money from it is in safe.

GSR: Ernie not present so Stephen read his report. Minutes from the District 13 meeting are on the web site. Random asked to take the District Treasurer’s Report off our web site.

TREASURER’S REPORT: Collections for August were $3,533.23 plus $40.00 for literature, $35.00

For  for a total of $3,611.23. Go Fund Me donations are way down. Expenses were $3,640.00. After all expenses we were $28.77 in the red . This came out of Prudent Reserve. There was discussion about posting Treasurer’s Report on our new web site and it was agreed that this was good idea.

 

OLD BUSINESS: Open positions: Shaun agreed to become the new Secretary and Jeff will now take over as chairman.

Literature and Chips. Jeff will do this month and Shaun will do next month. Jeff will get with Stephen

About what books to order. Cleaning Committee is meeting on Fridays at 4:30 pm to do a full cleaning of AWOL and everyone is invited. Jeff will find someone to clean the carpets at AWOL. A budget of $100.00 was approved and Jeff will cover anything above that.

NEW WEB SITE: Ling was acknowledged for the great job in setting it up. We’ll continue posting  the Treasurer’s report on the new web site.

Ling said the Ernie was working on getting a way to get info onto the website. There was discussion about where to put the Zoom ID and password info for this meeting. It was in the minutes from the last meeting but many felt it would be better to put it on top of the front page so it would be easy to find.

Since the Zoom meeting info is changing from month to month the new info needs to get to Ling.

Matt hosts this meeting so he said he’d work on standardizing the ID  and password. Travis said he would use the 5:30 pm Zoom account to host this Meeting. The place that says “Announcements” should say “Steering Committee”. It was decided that Stephen H. would be taught by Ling how to post on the website since he is Steering Committee Chairperson.

Roof repair: Andy got his roof guy to fix the leaks but we need a whole new roof. Andy will talk to the landlord about it. Travis turned the heat on when it got cold last week.

 

NEW BUSINESS: Travis asked if we can re open our kitchen for coffee, subject to covid guidelines:

One person will make coffee and pour it using disposable cups. Sarah said we don’t have money for coffee but we have a lot of coffee in the storeroom for now. It was suggested that we put out a collection jar just for coffee. The committee approved making coffee subject to covid guidelines.

Sarah brought up the fact that the 5:30 pm Zoom meeting has lots of newcomers but not too many longtimers so can we support the 5:30 pm Zoom meeting? There was a password issue but it seems like it’s been resolved. It was brought up that after Sept. 26 all Zoom meetings will require a password.

Travis said the AWOL website is set up correctly for Zoom info but the Central Office website needs to be changed regarding our meetings. Stephen will have them change from pass to password.

Shawna said that Lisa will not be Central Office rep any more. Shaun said he’s also take over as Central Office representative

Meeting adjourned at 7:55 pm….

 

September 2020 Treasurer’s Report

 

 

AWOL STEERING COMMITTEE MINUTES FOR AUG 19, 2020

         AWOL STEERING COMMITTEE MEETING  AUGUST 19,2020, 6:45 PM VIRTUAL MEETING ON ZOOM

REPORTS: No Central Office report, Lisa was not present…no Literature report because we don’t have a Literature  Rep.

SUPPLIES: Patrick b was not present but Sarah F. filled us in:we have him set up with a bank card now.

POP MACHINE: Amanda was not  present.

GSR REPORT: Ernie present, said he posted the district 13 minutes on our Awoldenver.com website under the minutes tab.

TREASURER :$3,735.07 collected in July, expenses of $3,858.00….we had an annual Insurance bill of $457.00 that was paid in July. This caused us to go into the red.We got money from most meetings but not from Women’s Noon Meeting this month. Our Prudent Reserve is still $13,000.00 There was some confusion from the the Steppin Sisters Women’s Meeting about where to send the check.That  was cleared up..

Trash is still being picked up weekly.

Treasurer’s report approved….

OLD BUSINESS: No one stepped up to become Literature Rep so that was tabled until next month.

We were reminded that the cleaning committee meets every Friday at 4:30 pm at AWOL and we always need people to come and help. Everett was acknowledged for his work in coordinating that and in getting us cleaning supplies. It was noted that since we are starting to use the downstairs room again we need to be sure to clean that as well. Stephen said he would take care of that. It was also noted that Sarah F. provided us with with a new vacuum…Yay Sarah! Everett reminded us that we need to clean thoroughly after every meeting.

There seems to be no progress from the morning meeting about setting up the audio system that was approved last month.

Ernie and Ling reported on the new AWOL website:the website is set up, the address is awoldenver.com Ling went through the website and showed us the features. There are AA Meeting schedules, ALANON, 7th Tradition, historic pictures, Central Office link, Announcements  page, Ling suggested that edits only come monthly and go through the Steering Committee and then to Ling. There is a Questions Page where people can ask questions and remain anonymous except for a phone number. We need to have people check the incoming 12 step emails….we’ll work on that… maybe we could have each group rotate checking it monthly? The website is active now….Jim C is donating the space on the server…Ling did most of the work on the setup…hurray Ling!! There was a motion to accept the new website, it passed….

There are several old websites, Stephen will post on Grace’s  Facebook website directing people to the new official website…David H. will take down his website also…we will keep working on cleaning them up….Ernie will edit the Google awol info….

NEW BUSINESS: Someone is putting chairs out in the alley, then others come in and move them back.

It was decided that we will put notes on the chairs asking people to come to the Steering Committee to get permission before moving chairs. Stephen said he would put the notes on the chairs

There were questions about the AWOL organization from Jessica/Steppin  Sisters. we went over the financial setup where every meeting passes the basket and gives the money to AWOL and then AWOL, thru the steering Committee, pays all the monthly bills, our monthly overhead is about $3,500 per month.This includes rent of about $2,900 per month plus expenses. We have about 4  years left on our lease…

Some people, especially at Zoom meetings are not from Denver and don’t know much about AWOL.

How do we get those people to contribute?Lots of ideas about this…as people return to face to face meetings contributions should go up…

It was explained that AWOL is a Hall – not a Club…the difference between a Hall and a Club is that a Hall has  all volunteer workers and a Club has paid staff. York Street and the Dragon’s Den are examples of Clubs. Clubs also sell memberships which include some extra benefits. AWOL does not have written contracts Between each meeting and our Hall.

Meeting adjourned at 7:50 pm…

AWOL STEERING COMMITTEE MINUTES FOR JULY 15, 2020

Meeting convened at 6:45 pm. 21 people were present via Zoom

Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he is assuming those duties now.

Introductions…Stephen asked that each person limit their comments to 5 minutes, he reminded everyone that we conduct the meeting using Robert’s Rules of Order.

REPORTS: Central Office: Lisa is present but thought she had been voted out but that was a misunderstanding so she was asked to resume those duties which she agreed to.

Literature Rep: We need a Literature Rep.

Supplies Report: Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he has assumed those duties as of now.

Pop Machine Stocker is Amanda. She was not present.

TREASURERS REPORT: Sarah reported that June collections were $5,811.59…expenses were $3,733.56

Last quarter Awol gave money to our District, Denver Central committee (intergroup office), and Central Office in New York. We have a surplus this month of $2,038.03….

Go Fund Me contributions are down for the Noon and 5:30 meetings, about twenty percent of Awol’s money for June came from In Person meetings, all meetings are now contributing, Our Prudent Reserve is at just about $13,000 which is about 3 months of our monthly expenses as of the present time. expenses lately are now at about $3,650.00 a month. Sarah will start posting the Treasurer’s reports on line now. March, April and May were not broken out by meeting but the total is accurate.

We got a credit from the trash company for May which reduced AWOL’s bill from $354.00 to $111.00. Trash is still being picked up weekly.

We distribute surplus money to Denver’s Central Office and the Denver District office quarterly.

Treasurer’s Report was accepted.

GSR report that Ernie presented to the district committee was read by Stephen H.

OLD BUSINESS: Open service positions: Lisa is our Central Office Rep..

No one stepped up to become Literature Rep. so it was tabled until next month.

Morning Meeting audio/visual system discussion was continued. Scott represented the Dawn patrol meeting in updating us on the progress made this month about this. Some new information is that Andy D. talked to the landlord and the landlord said that he is ok with having the system installed in his building.

Several people expressed concerns about the fact that no actual written proposals have been presented to the Steering Committee that include details like exact costs and description of equipment as well as location of equipment and we haven’t gotten bids on the various options.

It was reiterated by Scott and Eric that the Dawn Patrol would be paying the entire expense of installing and Operating this new equipment as well as the cost of the equipment itself and the money would not come out of their daily meeting contributions to AWOL.

There were concerns raised again about the possible loss of anonymity due to broadcasting their meetings with video.

There was discussion about the difference between a Hall, which AWOL is,and a Club; A Club collects dues and has paid employees. A Hall has all volunteer helpers and all the money from each meeting goes into one Hall bank account that is then administered by the AWOl Hall Steering Committee.

It was then explained by Jackie M. that there would be no video broadcasting of meetings, Only audio. There had been some confusion about this. It was also explained again that this equipment would be used only by the morning meeting and any other meetings that wanted to use it would have to go thru them. A motion was then made to give the Morning Dawn Patrol Meeting the ok to install an Audio System to broadcast their meetings and add internet at their expense. This motion was passed.

The Cleaning Committee led by Everett: Everett has set up Fridays at 4:30 PM for Awol’s scheduled weekly cleaning (I. E., vacuuming, mopping and bathroom cleaning) at AWOL and wants volunteers to show up and help him. Everett is buying supplies and AWOL will reimburse him if he turns in receipts.

AWOL WEBSITE discussion: Ernie S. has done a lot of research on the history of AWOL’s Facebook & Google pages and websites. He could not make the meeting so Jeff W. read his very complete email about the 3 different pages and websites that have been used over the years. Ernie bought a Domain name for .99 cents for one year, the Domain name isAWOLDenver.com. It was a long email which I think it would be ok to share with anyone who wants it.

At this point Ling from the Bonanza Group stepped up, explained that she is a web designer and said she would be willing to work with Ernie to help set up a permanent AWOL website.

A Motion was made to have Ling help Ernie set up an AWOl website, motion passed.

There was some discussion about the fact that AWOL is adhering to Govt. guidelines about having meetings at the club and there seemed to be general agreement that we are doing good in that regard.

Guidelines are available in the club for those who want them. Ling said she would make signs to put on the wall at AWOL reminding people about: no more then 25 people at Awol’s main meeting, maintain 6 foot distancing and wear masks at all times.

We then decided that the next Steering Committee Meeting would be held via Zoom and would take place At 6:45 pm on August 19.

Stephen will post that link on the AWOL Sober Facebook page.

Meeting adjourned at 7:50 pm

The 12 Steps of Alcoholics Anonymous

1. We admitted we were powerless over alcohol—that our lives had become unmanageable.

2. Came to believe that a Power greater than ourselves could restore us to sanity.

3. Made a decision to turn our will and our lives over to the care of God as we understood Him.

4. Made a searching and fearless moral inventory of ourselves.

5. Admitted to God, to ourselves, and to another human being the exact nature of our wrongs.

6. Were entirely ready to have God remove all these defects of character.

7. Humbly asked Him to remove our shortcomings.

8. Made a list of all persons we had harmed, and became willing to make amends to them all.

9. Made direct amends to such people wherever possible, except when to do so would injure them or others.

10. Continued to take personal inventory and when we were wrong promptly admitted it.

11. Sought through prayer and meditation to improve our conscious contact with God, as we understood Him, praying only for knowledge of His will for us and the power to carry that out.

12. Having had a spiritual awakening as the result of these Steps, we tried to carry this message to alcoholics, and to practice these principles in all our affairs.