AWOL Steering Committee

Opening
The regular monthly steering committee meeting of AWOL was called to order at 5:47 PM, on the 5:30
PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.
Reports
GSR: Kat
– Other groups are experiencing predatory behavior, York St shared their recourses
– Accessibility chair is open at district level
– Assembly in Greely next month
– District 13 is holding the winter assembly in DTC, volunteers will be needed
– Grapevine is hoping to start open mic night
– Steppin’ Sisters are looking at coming back
Central Office: Stephen
– Zone reps are getting elected in February
o AWOL is in zone 2
o MUST BE CENTRAL OFFICE DELGATE

Literature: Brett
– Not present
Supplies: Patrick
– Everything is going well
– Some days we are going through 1 jug a day
Pop Machine: Amanda
– Pat has been doing soda
– Some need to be restocked
Treasurer: Thad
January Revenue: $5,019.77
January Expenses: $4,095.03
January Ending: $924.74
YTD: $924.74
The report was accepted.

Old Business
Travelers Chip’s
– Kat will have a chip design next month
Brett will replace the front desk in January
The price of BB has gone up from $9.75 to $10.75
A motion was made raise the cost of Big Books to $11. The motion passed and was carried.
Women’s Meeting
– Will get an update in February from Kat
Service Committee
– Will get an update in February from Kat
Steering Committee Zoom
– In February the meeting will now be meeting at 6:45 pm on the Dawn Patrol
– Zoom ID: 82544768271
– Zoom Password: Acti0n
Painting Supplies
– To paint the bathrooms
– Brett will borrow supplies from Barry
Back porch light
– Needs bulb replaced
– Curtis will replace the light bulb
New meeting: AA and Eating Disorder
– 7pm on Friday’s in The Deep
A motion was made to start the dual diagnostic meeting at 7pm in The Deep on Fridays. The motion
passed and was carried.
Super Bowl Party
– Sunday February 12
– The 6pm meeting will go in the deep
– Eric will have flyers made
A motion was made to have a Super Bowl Party on February 12th. The motion passed and was carried.

Supply Closet Light
– Does not turn off
– Kat will try to replace the fixture
Chips
– Travis has been in charge of chips and will continue to take care of it until someone else steps up
– They need to have 2 years of sobriety
– Maybe Kevin will take over chips (Stephen will talk to him)
Non-Profit
– If AWOL becomes non-profit then AWOL can have a Venmo
– Willey will spearhead a committee to look into becoming a non-profit
Member is Inappropriately Hitting on Newcomers
– Typically let men know who it is, and someone will approach them and ask them to settle down
– The member may also not be respecting confidentiality
– If someone feels unsafe the steering committee can ban people
– Maybe an announcement should be about making everybody feeling safe at AWOL

New Business
Supplies Walking Out of AWOL
– Worries that some things are being stolen
– Maybe new combinations for storage room
2022 Revenue Donation to Service Structure
A motion was made to donate 2022 revenue to the service structure. The motion passed and carried.
Traveler Chips
– Couple hundred for a few hundred chips
– We will revisit in March
Brett is working on replacing the desk at the front
The women’s meeting will start on Monday March 13 th at noon M-F
Kat is over extended for the service committee – it is tabled until further notice
Zoom

– We are not using the dawn patrol link
– Jim is paying for the Zoom link which the noon meeting is using
A motion was made to vote take over the Zoom and make it accessible to all AWOL meetings. The
motion passed and was carried.
Painting the bathrooms are on hold
Dual diagnosis meeting (Mental Health in Recovery)
– Now 6:30 on Saturday
– Wants it on central office website
Supply closet light
– Will be installed this month
Chips
– Kevin will take over chips
A motion was made to vote Kevin in. The motion passed and was carried.
Non-Profit
– Willey is doing a lot to help with this
– Molly and Willey will create a committee
– Our lease ends in 2025
– Jim offered to help Willey
Howl at the Moon
– Barry wants a white board to write the date on
– Meeting will start on AWOL
Predatory Behavior at AWOL
– York St is developing a procedure to handle this behavior
When a report of inappropriate behavior is received, 2 or 3 home group members will speak to that
person and let them know that they have made someone feel uncomfortable. 2nd Offence: When a
subsequent report of inappropriate behavior is received, the alleged perpetrator may be asked not to
come to the meeting for 30 days. If this happens, York Street management must be notified, and asked
for guidance on how to proceed. 3rd Offence: If a third report of inappropriate behavior is received the
alleged perpetrator may be asked not to come back to the meeting permanently. York Street
management must be notified and asked for guidance on how to proceed. Home group members
should also request written statements from the reporting party, and any other parties that would be
willing to come forward. – from York St
– AWOL already has a banning procedure.
– What happens must happen inside AWOL for someone to be banned
– Each meeting handles it until Steering Committee needs to get involved

– Jeff will hang procedures in AWOL
– GSO has articles on this topic
– Central office has safety cards, Kevin will get some for AWOL
Closing
The meeting was adjourned at 7:45.

Meeting Minutes
January 18, 2023

Opening
The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM, on the 5:30
PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.
Reports
GSR: Kat
– Area 10 mini meeting on Jan 21 (same church as Old Kent)
– Jails need help getting meetings in them (Only 3 people are cleared to enter the jails right now)
Central Office: Stephen
– Working on memorial for Jo (information will be on the website)
– Free newsletter on the website
– Bridging the gap needs volunteers
– Archives needs volunteers
– Zone reps are getting elected in February
o AWOL is in zone 2
o Anyone from AWOL can run

Literature: Brett
– Stocked on books upstairs and downstairs
Supplies: Patrick
Not Present
Pop Machine: Amanda
Not Present
Treasurer: Thad
December Revenue: $5,551.79
December Expenses: $3,838.29
December Ending: $1,713.50
YTD: $2,695.46

Old Business
Traveler Chips

– Kat will design a chip for us to discuss next month
Brett will replace the front desk in January
Books
– We are out of BB and 12×12
– Central Office is out of soft cover BB
– Kevin will purchase the new BB and Thad will reimburse him
– If Central Office does not have them, Kevin will reach out the Stephen
Women’s Meeting
– Starting second week of January at noon M-F
– Will just start and check in next month
A motion was made to start a Women’s meeting at noon Monday to Friday. The motion passed and
was carried.
Multiple GSR Positions
– AWOL is not a club because we do not have paid staff
– AWOL is a hall
– All clubs are set up as non-profits and their overhead is over $4000 per week
– Each group can have their own GSR but AWOL has always had only 1 treasurer
– When Thad was GSR he asked each group to have a representative, that fizzled out
– If AWOL were to be a club each group would need to pay rent for each meeting slot
– Kat will approach each meeting about having representatives to attend the steering committee
A motion was made to start a service committee. The motion passed and was carried.
AWOL Zoom
– Jim covers it and will continue to cover it if AWOL is using it
– Brett will ask Dawn Patrol if we can use their Zoom
New Business
Travelers Chip’s
– Kat will have a chip design next month
Brett will replace the front desk in January
The price of BB has gone up from $9.75 to $10.75
A motion was made raise the cost of Big Books to $11. The motion passed and was carried.
Women’s Meeting
– Will get an update in February from Kat
Service Committee

– Will get an update in February from Kat
Steering Committee Zoom
– In February the meeting will now be meeting at 6:45 pm on the Dawn Patrol
– Zoom ID: 82544768271
– Zoom Password: Acti0n
Painting Supplies
– To paint the bathrooms
– Brett will borrow supplies from Barry
Back porch light
– Needs bulb replaced
– Curtis will replace the light bulb
New meeting: AA and Eating Disorder
– 7pm on Friday’s in The Deep
A motion was made to start the dual diagnostic meeting at 7pm in The Deep on Fridays. The motion
passed and was carried.
Super Bowl Party
– Sunday February 12
– The 6pm meeting will go in the deep
– Eric will have flyers made
A motion was made to have a Super Bowl Party on February 12th. The motion passed and was carried.
Supply Closet Light
– Does not turn off
– Kat will try to replace the fixture
Chips
– Travis has been in charge of chips and will continue to take care of it until someone else steps up
– They need to have 2 years of sobriety
– Maybe Kevin will take over chips (Stephen will talk to him)
Non-Profit
– If AWOL becomes non-profit then AWOL can have a Venmo
– Willey will spearhead a committee to look into becoming a non-profit
Member is Inappropriately Hitting on Newcomers
– Typically let men know who it is, and someone will approach them and ask them to settle down
– The member may also not be respecting confidentiality

– If someone feels unsafe the steering committee can ban people
– Maybe an announcement should be about making everybody feeling safe at AWOL
Closing
The meeting was adjourned at TIME.

 

 

Meeting Minutes
December 21, 2022

Opening
The regular monthly steering committee meeting of AWOL was called to order at 5:45 PM, on the 5:30
PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.
Reports
GSR: Kat
– Elections were held last month and more position open in January
– Budgets were approved
– AWOL is not set up in line with AA guidelines
– AWOL is set up as 1 meeting, we have 1 GSR when York St has 6+. This could be an issue in
voting AWOL only gets 1 vote.
Central Office: Stephen
– Will update next month
Literature: Brett
– All is good
Supplies: Patrick
Not Present
Pop Machine: Amanda
Not Present
Treasurer: Thad
November Revenue: $4,638.38
November Expenses: $4,343.34
November Ending: $295.04
YTD: $1,352.80

Old Business
Table traveler chips to next meeting
Carpet cleaning was a success!
Sterno’s for serving dishes for Alcathon

– Jeff will cover them
Brett wants to replace the front desk
A motion was made for Brett to replace the front desk. The motion was seconded and carried.
Cleaning day after the 5:30 pm meeting on Dec 14
New Business
Traveler Chips
– Kat will design a chip for us to discuss next month
Brett will replace the front desk in January
Books
– We are out of BB and 12×12
– Central Office is out of soft cover BB
– Kevin will purchase the new BB and Thad will reimburse him
– If Central Office does not have them, Kevin will reach out the Stephen
Women’s Meeting
– Starting second week of January at noon M-F
– Will just start and check in next month
A motion was made to start a Women’s meeting at noon Monday to Friday. The motion passed and
was carried.
Multiple GSR Positions
– AWOL is not a club because we do not have paid staff
– AWOL is a hall
– All clubs are set up as non-profits and their overhead is over $4000 per week
– Each group can have their own GSR but AWOL has always had only 1 treasurer
– When Thad was GSR he asked each group to have a representative, that fizzled out
– If AWOL were to be a club each group would need to pay rent for each meeting slot
– Kat will approach each meeting about having representatives to attend the steering committee
A motion was made to start a service committee. The motion passed and was carried.
AWOL Zoom
– Jim covers it and will continue to cover it if AWOL is using it
– Brett will ask Dawn Patrol if we can use their Zoom
Closing
The meeting was adjourned at TIME.

Opening
The regular monthly steering committee meeting of AWOL was called to order at 6:49 PM, on the 5:30
PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.
Reports
GSR: Thad
– Had state area assembly
– Voting in state level delegates and bids for upcoming assemblies

Central Office: Stephen
– Group donations have been down
– Looking for volunteers
– Central office needs morning and afternoon volunteers
– Night watch has openings
– Bridging the gap needs Bridgers t take people to their first meeting
Literature: Brett
Not Present
Supplies: Patrick
Not Present
Pop Machine: Amanda
Not Present
Treasurer: Thad
October Revenue: $4,098.67
October Expenses: $3,683.37
October Profit: $415.30
YTD Profit: $1,057.76

Old Business
Al-Anon Donations

– Al-Anon donations have not been finding Al-Anon meeting envelopes in the vault
– Al-Anon has been contributing
– $500 of misc. donations
– Al Alon donated $300 in August
– Each Al-Alon group donated $145 in September
– Vault is cleared on the morning of the 1 st
A motion was made to attribute $300 to Al-Anon in August and $290 in September to Al-Anon. The
motion was seconded and carried.
Venmo
– Molly needs help creating a Venmo for the 5:30 pm
Traveler Chips
– No update as of now, Brett will bring it up at a further meeting
Carpet Cleaning
– Jeff will set it up for mid-November
New Treasurer
A motion was made for Thad to take over the treasurer position. The motion was seconded and
carried.
New GSR
A motion was made for Kat to take over GSR representative. The motion was seconded and carried.
Current Meetings
– Review in November
Counting the Money at Meetings
– Someone brought up that there may be some basket skimming happening
– They proposed that either the chairperson counts the money or 2 people attendees
– This will be discussed at the group conscience
New Business
Table traveler chips to next meeting
Carpet cleaning was a success!
Sterno’s for serving dishes for Alcathon
– Jeff will cover them
Brett wants to replace the front desk
A motion was made for Brett to replace the front desk. The motion was seconded and carried.

Cleaning day after the 5:30 pm meeting on Dec 14
Closing
The meeting was adjourned at 7:12 PM.

October 19, 2022

Opening
The regular monthly steering committee meeting of AWOL was called to order at 6:48 PM, on the 5:30
PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.
Reports
GSR: Thad
– 70% of district 13 meeting were contributing before COVID, 25% now
– AA service 101 on October 27 th on Zoom, Thad will hang flyers at AWOL
– Thad’s role is up in December, Kat would like to take it over
Central Office: Stephen
– Not present
Literature: Brett
– All looks good
– Has a great team to keep everything in check
Supplies: Patrick
– Not present
Pop Machine: Amanda
– Not present
Treasurer: Sarah
September Revenue: $4,294.45
September Expenses: $4,083.26
September Losses: $288.81
YTD Profit: $642.46
Old Business
Painting
– Hallway and staircase were painted
– The bathrooms were not painted yet
Vacuums
– 2 working vacuums at AWOL

Venmo
– Molly set up the Venmo for the 5:30 pm
Treasures Position
– Table until October
– Create financial security for prudent reserve, to revisit in October
Traveler Chips
– Brett has 3 designs
– Pricing depends on engravement
Professional carpet cleaning
– Stanley Steamer $275
– We would need to move the couches
– Jeff, Molly, and Patrick will cover it
New Business
Al-Anon Donations
– Al-Anon donations have not been finding Al-Anon meeting envelopes in the vault
– Al-Anon has been contributing
– $500 of misc. donations
– Al Alon donated $300 in August
– Each Al-Alon group donated $145 in September
– Vault is cleared on the morning of the 1 st
A motion was made to attribute $300 to Al-Anon in August and $290 in September to Al-Anon. The
motion was seconded and carried.
Venmo
– Molly needs help creating a Venmo for the 5:30 pm
Traveler Chips
– No update as of now, Brett will bring it up at a further meeting
Carpet Cleaning
– Jeff will set it up for mid-November
New Treasurer
A motion was made for Thad to take over the treasurer position. The motion was seconded and
carried.
New GSR
A motion was made for Kat to take over GSR representative. The motion was seconded and carried.

Current Meetings
– Review in November
Counting the Money at Meetings
– Someone brought up that there may be some basket skimming happening
– They proposed that either the chairperson counts the money or 2 people attendees
– This will be discussed at the group conscience

Closing
The meeting was adjourned at 7:22.

 

 

 

Meeting Minutes

Opening

The regular monthly steering committee meeting of AWOL was called to order at 5:47 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• District meeting was in-person
• Treasurer thanked AWOL for our contribution

Central Office: Stephen

• Needs volunteers
• Needs submissions for newsletter
• Bridging the gap, temporary sponsors
• Night watch needs volunteers

Literature: Brett

• All good

Supplies: Patrick

• Costing about $400 a month

Pop Machine: Amanda

 

Treasurer: Sarah

August Revenue: $4,200.64

August Expenses: $5,214.24

August Losses: $1,013.60

YTD Profit: $334.76

• Higher expenses this month due to:
  • Paying someone back who accidently paid their rent to AWOL
  • Super high Xcel bill
  • Paid insurance

Old Business

Painting

• Eric has someone who can paint all the bathrooms in 2 days for free
• He will supply the paint

A motion was made to have the bathrooms painted, it was seconded and carried.

Vacuums

• 3 working vacuums at AWOL

Venmo

• Brett set up the Venmo account
• Brett cannot transfer ownership of the Venmo account to someone at the 5:30 account
• Eric and Molly will take care of it

Treasures Position

• Thad proposed working with Abby to take over the treasurer position
• Table until September
• Create financial security for prudent reserve, to revisit in September

Reimbursement

• Michael is hoping to be reimbursed for 4 coffee containers, candle holders, and candles, totaled $149.07

A motion was made to pay Michael for his contributions, it was seconded and carried.

Donations

• Money counters are unable to determine what meeting is making contributions
• Barry wants to make a stamp to print details on donation envelopes
• Jeff will pay for the stamp if it is needed, AWOL may have the needed envelopes
• Brett will hang up a flyer

Big Books

• Stephan will pick up the books and get reimbursed

A motion was made to buy a case of Big Books, it was seconded and carried.

Traveler Chips

• Brett wants AWOL to have traveler chips
• Brett will investigate pricing and report back in September

Meetings

• No Trust Tree Meeting
• 2^nd Saturday 5pm potluck
• No dual diagnosis meeting
• Thursday Big Book study (closed)

Barry Sobriety Celebration

• Barry wants to leave flyers at AWOL for his upcoming celebration
• Saturday September 16^th

Cleaning Party

• Carpets may need to be professionally cleaned
• A professional could also do the tile
• Jeff will report back with pricing in September

Broncos Games

• Watching them at AWOL will conflict with too many meetings

 

New Business

Painting

• Hallway and staircase were painted
• The bathrooms were not painted yet

Vacuums

• 2 working vacuums at AWOL

Venmo

• Molly set up the Venmo for the 5:30 pm

Treasures Position

• Table until October
• Create financial security for prudent reserve, to revisit in October

Traveler Chips

• Brett has 3 designs
• Pricing depends on engravement

Professional carpet cleaning

• Stanley Steamer $275
• We would need to move the couches
• Jeff, Molly, and Patrick will cover it

Closing

The meeting was adjourned at 7:23.

 

 

Meeting Minutes

August 17, 2022

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:48 PM, on the 5:30

PM AWOL  Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

– General Assembly, 5th edition will come out in 2024 with plain and simple language. Bill’s writing

will stay the same, everything else will change.

– District meeting, everything stayed the same and Thad posted flyers at AWOL.

Central Office: Stephen

– Purchased more efficient Salesforce database

– Doing Friday feasts

– Looking for bridging the gap volunteers

Literature: Brett

– Staying stocked

– Wants to buy lots of big books from Central Office

– Will stock up on pamphlets

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Treasurer: Sarah

July Revenue: $4,747.51

July Expenses: $3,941.79

July Revenue: $805.72

YTD Profit: $1,708.87

Old Business

Painting

– Carl would be willing to come see what needs to be done, Jeff will follow up

Vacuums

 

– 2 vacuums work at AWOL

Venmo

– Tax implications for having a Venmo in 1 person’s name

– All 5:30 meetings approved to have Venmo

– Concerns from people about having Venmo connected to the AWOL account

– Brett will set up the 5:30 Venmo

Contributing to Service Structure

– Contribute excess revenue from January – June to the service structure

A motion was made to contribute excess revenue to the service structure. The motion was

seconded and carried.

Possible NA Meeting

– AA and Al Anon both pay money to AA

– NA pays into a different service structure

– CA tried to start a meeting previously and was turned down

– If NA joins, they might need to pay rent and AWOL would need to re-organize the money

Treasures Position

– 2 years sobriety needed

– Further discussion at the August steering committee

New Business

Painting

– Eric has someone who can paint all the bathrooms in 2 days for free

– He will supply the paint

A motion was made to have the bathrooms painted, it was seconded and carried.

Vacuums

– 3 working vacuums at AWOL

Venmo

– Brett set up the Venmo account

– Brett cannot transfer ownership of the Venmo account to someone at the 5:30 account

– Eric and Molly will take care of it

Treasures Position

– Thad proposed working with Abby to take over the treasurer position

– Table until September

– Create financial security for prudent reserve, to revisit in September

 

Reimbursement

– Michael is hoping to be reimbursed for 4 coffee containers, candle holders, and candles, totaled

$149.07

A motion was made to pay Michael for his contributions, it was seconded and carried.

Donations

– Money counters are unable to determine what meeting is making contributions

– Barry wants to make a stamp to print details on donation envelopes

– Jeff will pay for the stamp if it is needed, AWOL may have the needed envelopes

– Brett will hang up a flyer

Big Books

– Stephan will pick up the books and get reimbursed

A motion was made to buy a case of Big Books, it was seconded and carried.

Traveler Chips

– Brett wants AWOL to have traveler chips

– Brett will investigate pricing and report back in September

Meetings

– No Trust Tree Meeting

– 2nd Saturday 5pm potluck

– No dual diagnosis meeting

– Thursday Big Book study (closed)

Barry Sobriety Celebration

– Barry wants to leave flyers at AWOL for his upcoming celebration

– Saturday September 16th

Cleaning Party

– Carpets may need to be professionally cleaned

– A professional could also do the tile

– Jeff will report back with pricing in September

Broncos Games

– Watching them at AWOL will conflict with too many meetings

Closing

The meeting was adjourned at 7:32.

 

July 20, 2022

Opening

The regular monthly steering committee meeting of AWOL was called to order at 5:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Summer assembly is this weekend in Greenwood village
• State convention is August 26-28^th in Pueblo
• Thad will post open service positions in AWOL and on the website

Central Office: Stephen

• Has filled central office service position
• Looking for night watch volunteers

Literature: Brett

• No report

Supplies: Patrick

• Not present

Pop Machine: Amanda

• Not present

Treasurer: Sarah

June Revenue: $3,405.41

June Expenses: $3,851.08

June Loss: -$445.67

YTD Profit: $779.03

 

Old Business

New couch in the deep!

Painting

• Landlord does not want to pay for the painting
• Maybe a painting party
• Jeff’s friend, Karl may be able to help

Vacuums

• New one is broken
• Jeff is going to look at it

Venmo

• Molly is opening a 5:30 pm Venmo account
• Andrew is looking into tax implications
• Molly will post QR code

Music Night

• Last Friday of the month effective in July

Avs Watch Party – Game 5

• Friday the 24^th

A motion was made to have an Avs watch party on June 24^th if the Avs make it to game 5. The motion was seconded and carried.

New Business

Painting

• Carl would be willing to come see what needs to be done, Jeff will follow up

Vacuums

• 2 vacuums work at AWOL

Venmo

• Tax implications for having a Venmo in 1 person’s name
• All 5:30 meetings approved to have Venmo
• Concerns from people about having Venmo connected to the AWOL account
• Brett will set up the 5:30 Venmo

Contributing to Service Structure

• Contribute excess revenue from January – June to the service structure

A motion was made to contribute excess revenue to the service structure. The motion was seconded and carried.

Possible NA Meeting

• AA and Al Anon both pay money to AA
• NA pays into a different service structure
• CA tried to start a meeting previously and was turned down
• If NA joins, they might need to pay rent and AWOL would need to re-organize the money

Treasures Position

• 2 years sobriety needed
• Further discussion at the August steering committee

Closing

The meeting was adjourned at 7:25.

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• District meeting was in-person
• A lot of service positions open, Thad will post them at AWOL

Central Office: Stephen

• 20% off all literate for the month
• Night watch has several shifts available
• Bridge the gap is looking for temporary sponsors
• Upgrading the database, about $5,000
• Central office website needs to be updated, volunteer needed

Literature: Brett

Not Present

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Treasurer: Sarah

May Revenue: $4,330.33

May Expenses: $3,805.33

May Profit: $525.00

YTD Profit: $1,455.82

 

Old Business

Water Fountain

• Barry got the hose attachment and has been filling the bottles at AWOL

Big Book Study

• What does closed look like?
• Must be an alcoholic

Coffee Pot

• New coffee pot is in the works
• New one might be one pot with 3 warmers because the wiring on the new 2 pot coffee makers are different

Painting

• $1,500 to do some painting around AWOL
• May need to check with the landlord
• To be painted, bathrooms, stairwell, and white walls
• Jeff will formally talk with the landlord and see if they will pay for it

Vacuums

• Both are broken
• Molly donated one

Venmo

• Each meeting would need their own bank account
• Molly wants to open an account and Venmo for the 5:30 pm meeting
• This is a group conscience topic

Becoming a non-profit?

• Jeff is talking to our lawyer about the pros and cons

Carpets Rolling Up

• Brett will add some double-sided tape to the carpet

 

New Business

New couch in the deep!

Painting

• Landlord does not want to pay for the painting
• Maybe a painting party
• Jeff’s friend, Karl may be able to help

Vacuums

• New one is broken
• Jeff is going to look at it

Venmo

• Molly is opening a 5:30 pm Venmo account
• Andrew is looking into tax implications
• Molly will post QR code

Music Night

• Last Friday of the month effective in July

Avs Watch Party – Game 5

• Friday the 24^th

A motion was made to have an Avs watch party on June 24^th if the Avs make it to game 5. The motion was seconded and carried.

 

Closing

The meeting was adjourned at 7:10 PM.

May 18, 2022

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Prison is hosting 2 meetings a week, there is a vetting and training process
• Sober House has meetings twice a week
• Bridging the gap needs speakers
• Reach out the Thad if you wish to get involved

Central Office: Stephen

• Trying to get a survey going to see how central office is doing
• Unity day picnic, June 4^th 11-3 at Citizens Park

Literature: Brett

• Stuffing envelopes and stocked on books

Supplies: Patrick

• All stocked up

Pop Machine: Amanda

• Not present

Treasurer: Sarah

April Revenue: $3,873.94

April Expenses: $ 4,146.75

April Loss: – $272.81

YTD Profit: $1,309.82

Old Business

Water Fountain

• Barry will be gone for 2 weeks in June, he will need someone to take care of it while he is out of town
• Eric will fill up the water while Barry is gone
• Barry will get a short hose attachment to refill the bottles at AWOL

Speaker Meeting

A motion was made to bring back the last Sunday of the month potluck and speaker meeting in June. It was seconded and carried.

• Grill needs to be cleaned/ checked out
• Parker will head this, Abby offered to help

Big Book Study – The 4^th Dimension

• Thursday 5:30 pm in The Deep
• Must pass the basket and make contributions
• Closed meeting

A motion was made to start this meeting at 5:30 pm on Thursday in The Deep as a closed Big Book Study and meditation meeting. It was seconded and carried.

Sign

• Asking people to not gather in the hall
• Jeff or Stephen will provide the sign

Coffee Pot

• Jeff had some come fix the coffee pot on Monday
• The old one is working for now, but we need a new one
• A new one will cost around $1,000 – $1,200
• Jeff offered to pay for the new coffee pots

A motion was made to let Jeff buy AWOL a new coffee machine. It was seconded and carried.

Rent

• When property taxes go up, so does our rent it is in the lease
• $2,975 is the new monthly rate, going up $100

AC

• Travis is turning on the AC!

Painting

• $1,500 to do some painting around AWOL
• We will table this until May when Molly is here

 

New Business

Water Fountain

• Barry got the hose attachment and has been filling the bottles at AWOL

Big Book Study

• What does closed look like?
• Must be an alcoholic

Coffee Pot

• New coffee pot is in the works
• New one might be one pot with 3 warmers because the wiring on the new 2 pot coffee makers are different

Painting

• $1,500 to do some painting around AWOL
• May need to check with the landlord
• To be painted, bathrooms, stairwell, and white walls
• Jeff will formally talk with the landlord and see if they will pay for it

Vacuums

• Both are broken
• Molly donated one

Venmo

• Each meeting would need their own bank account
• Molly wants to open an account and Venmo for the 5:30 pm meeting
• This is a group conscience topic

Becoming a non-profit?

• Jeff is talking to our lawyer about the pros and cons

Carpets Rolling Up

• Brett will add some double sided tape to the carpet

 

Closing

The meeting was adjourned at 7:26.

AWOL Steering Committee

Meeting Minutes

4/20/2022

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:48 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Archives are asking each area to have someone answer questions and talk about the group
• Brett offered to help with the archives

Central Office: Stephen

• No report

Literature: Brett

• Fully stocked on books and pamphlets

Supplies: Patrick

• Not Present

Pop Machine: Amanda

• Not Present

Treasurer: Sarah

• Sarah’s computer got hacked so we do not have a full report now

Old Business

Stephen will order a box of big books and 12 x 12’s

Barry installed water fountain

Supply room

• Dory will take care of it, and remove her supplies with Jeff’s and Brett’s help

Central office website has been updated with AWOL meetings

Landlord issues

• People smoking in the back are throwing cigarette butts down the stairs
• There is a drain that could get clogged, they are making an ash tray
• Mats in the front were icy, Jeff bought rock salt to put on the mats

Cleaning

• Molly posted a service whiteboard and will create a sign-up sheet

New Business

Water Fountain

• Barry will be gone for 2 weeks in June, he will need someone to take care of it while he is out of town
• Eric will fill up the water while Barry is gone
• Barry will get a short hose attachment to refill the bottles at AWOL

Speaker Meeting

A motion was made to bring back the last Sunday of the month potluck and speaker meeting in June. It was seconded and carried.

• Grill needs to be cleaned/ checked out
• Parker will head this, Abby offered to help

Big Book Study – The 4^th Dimension

• Thursday 5:30 pm in The Deep
• Must pass the basket and make contributions
• Closed meeting

A motion was made to start this meeting at 5:30 pm on Thursday in The Deep as a closed Big Book Study and meditation meeting. It was seconded and carried.

Sign

• Asking people to not gather in the hall
• Jeff or Stephen will provide the sign

Coffee Pot

• Jeff had some come fix the coffee pot on Monday
• The old one is working for now, but we need a new one
• A new one will cost around $1,000 – $1,200
• Jeff offered to pay for the new coffee pots

A motion was made to let Jeff buy AWOL a new coffee machine. It was seconded and carried.

Rent

• When property taxes go up, so does our rent it is in the lease
• $2,975 is the new monthly rate, going up $100

AC

• Travis is turning on the AC!

Painting

• $1,500 to do some painting around AWOL
• We will table this until May when Molly is here

 

Closing

The meeting was adjourned at 7:25 pm.

Meeting Minutes

March 16, 2022

 

Opening

The regular monthly steering committee meeting of AWOL was called to order at 5:48 PM, on the 5:30

PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

– Treatment and accessibly are getting together to discuss AA in assisted living facilities

– State assembly is this weekend in Colorado Springs

Central Office: Stephen

– Has $38,000 in reserve, because they did not have a manager

– Literature is 20% off this month

– Reach out to Stephen if interested in Night Watch

Literature: Brett

– Well stocked

Supplies: Patrick

Pop Machine: Amanda

Treasurer: Sarah

– February Revenue: $4,422.57

– February Expenses: $4,382.10

– February Profit: $440.47

Old Business

Building

– The furnace has been fixed

– Water fountain

o No update (on hold)

Locked doors and coffee pots on

– Pat checks the room between meetings

– The room is left open, and the coffee maker is left on

– Make sure meetings clean up and lock up

 

Jeff passed away

– Lisa P wants to host a wake on Sunday March 13, 11-1pm

– The wake will not interfere with any other meetings

Bill makes a motion to have a motion to have a wake for Jeff on March 13 th from 11-1, the motion was

seconded and carried.

Building maintenance

– Molly brought up painting the kitchen, hall, and bathroom

– Molly will reach out to Harmon to discuss the logistics

Clean storage room

– Brett has offered to clean the storage room

– Dori stores all her art supplies in the storage room

– Jeff and Brett will touch base offline

Pat offered to help clean out the room

 

New Business

Stephen will order a box of big books and 12 x 12’s

Barry installed water fountain

Supply room

– Dory will take care of it, and remove her supplies with Jeff’s and Brett’s help

Central office website has been updated with AWOL meetings

Landlord issues

– People smoking in the back are throwing cigarette butts down the stairs

– There is a drain that could get clogged, they are making an ash tray

– Mats in the front were icy, Jeff bought rock salt to put on the mats

Cleaning

– Molly posted a service whiteboard and will create a sign-up sheet

Closing

The meeting was adjourned at 7:13 pm.

 

 

 

February 16, 2022

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM PM, on the

5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

– Looking for speakers in sobriety house meetings

o Fridays 7pm on zoom

o Contact number: James – (303) 931 – 8198

– Alternate District Committee Member for District 13

o Reach out to Thad if interested

– Convention in Colorado Springs March 18-20 th

Central Office: Stephen

Not Present

Literature: Brett

– Full a few weeks ago, Brett will have someone else check on newcomer packets while he is away

Supplies: Patrick

– Well stocked and uses a consistent ordering schedule

– Thankful for the help from other members while he is away

Pop Machine: Patrick

– Pat has taken over the pop machine

– Will check in when he returns

Treasurer: Sarah

– January Revenue: $4,484.23

– January Expenses: $3,365.54

– January AA Contributions: $976.95

– January Profit: $141.74 (Revenue – Expenses and Contributions)

A motion was made to approve the report and it was carried.

Old Business

Building

– Jeff is still working on the furnace filter; he thinks he has a fix

 

– Carbon monoxide and fire alarms have been added

– We need people to vacuum, empty the trash, and clean the bathrooms.

Water Fountain

– Barry found some at Sam’s Club about $180 for the unit. Dispenses hot and cold water, uses the

5-gallon bottles, and less than $4 per bottle.

– Barry offered to make sure the water will stay filled

Barry made a motion to spend $180 plus monthly expenses on a water cooler, the motion was

unanimously carried.

Venmo

– The treasurer is responsible for all the money

– When Sarah’s term expires, we will revisit the Venmo idea

Visitors Sleeping in AWOL

– On Saturday January 15 Eric open the back door and 2 people were sleeping on a couch and a

chair. These people had huge back packs, ran out, and left blankets. The front door was locked,

and the key was in the lock box.

– We will announce that meetings need to lock up

Website

– DACA website and AWOL website need to be updated

– Parker will send Stephen and Ernie an updated schedule

Super Bowl Party

– Sunday 6 pm meeting would need to be willing to skip that meeting

– Maybe the 6 pm will be willing to move downstairs

– Molly will check with Casey to see if this is possible

Eric is making a motion to have a Super Bowl party at AWOL after 3 pm on February 13 th . Barry

seconded the motion, and it was unanimously approved. The Sunday meeting must agree for the

party to happen.

Stephen made a motion for Kevin to be the co-literature rep. Barry seconded the motion, it was

unanimously carried.

A motion was made to buy a box of big books and 12×12’s, fill the prudent reserve, allocate for the

water cooler, and donate the rest of the surplus to the service structure. It was seconded and

unanimously carried.

 

New Business

 

Building

– The furnace has been fixed

– Water fountain

o No update (on hold)

Locked doors and coffee pots on

– Pat checks the room between meetings

– The room is left open, and the coffee maker is left on

– Make sure meetings clean up and lock up

Jeff passed away

– Lisa P wants to host a wake on Sunday March 13, 11-1pm

– The wake will not interfere with any other meetings

Bill makes a motion to have a motion to have a wake for Jeff on March 13 th from 11-1, the motion was

seconded and carried.

Building maintenance

– Molly brought up painting the kitchen, hall, and bathroom

– Molly will reach out to Harmon to discuss the logistics

Clean storage room

– Brett has offered to clean the storage room

– Dori stores all her art supplies in the storage room

– Jeff and Brett will touch base offline

– Pat offered to help clean out the room

Closing

The meeting was adjourned at 7:17 PM.

 

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:47 PM, on the 5:30 PM AWOL Zoom link and in-person by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Most groups are continuing in person, some are going hybrid
• One group is taking care of drug court, they want to move it to a comity
• Archives are looking for old timer to share the history of their home group. Contact Thad for contact information

Central Office: Stephen

• Still looking for an assistant central office secretary
• Night watch shifts are open
• Looking to buying a salesforce database

Literature: Brett

• 45 Newcomer packets
• Plenty of Big Boxes and 12×12’s
• We might need new newcomer envelopes
• Central Office meeting schedules are now $1.50
• Kevin will do the literature run every 3 months

Supplies: Patrick

• Not Present

Pop Machine: Amanda

• Not Present

Treasurer: Sarah

• December Revenue: $3,984.18
• December Expenses: $3,450.43
• December Profit: $73.49 (Revenue – Expenses and Contributions)

Old Business

Building

• Fire extinguishers have not been re charged in 2 years. Barry will get them charged
• Jeff will look at the drainpipe in the back
• Jeff is figuring out the AC filter
• Jeff is also looking into the carbon monoxide alarms

Hybrid Meeting

• Security box has been installed and is secure

New Thermostat

• Pat will investigate this
• It is cold at R U Nutz at 5:30 am
• Al-Anon has been cold from 10-11 am Saturday mornings

Chip Update

• Travis is taking over chips

Water Fountain

• Brett found one for $62 a month and he is willing to initiate the process for getting a new one
• The water source for the coffee maker cannot supply enough water for another source
• Barry and Brett will look into water options and report back in January

New Treasurer

• 2 people need to handle the money and 1 person needs to have 2+ years of sobriety
• Eric, Abby (5 months), and Barry are willing to help

A motion was made for Abby and Barry will count the money in January and make the deposit. The motion was seconded and carried.

• Sarah will continue to pay the bills and run the bank accounts
• Abby and Barry counting the money will be revisited in January
• Eric is willing to take over the official treasurer business

Al-Anon Tuesday

• 7 pm meeting is restarting on January 4^th
• This will be a new Al-Anon group

Christmas Alc-A-Thon

• The Thanksgiving one was organic and didn’t go through the steering committee
• The Christmas one will hopefully be organic as well

Supplies

• Pat will be out of town Feb 5 – 19 and is looking for help
• Parker and Russ offered to help out

Venmo for all Meetings

• Abby wants there to be a Venmo for 7^th tradition
• Sarah would not be able to track the transactions for each meeting
• Each meeting would need to open their own bank account and have their own Venmo
• Fundraising is a topic for another meeting
• Our goal is to net zero, we do not need to make money

New Business

Building

• Jeff is still working on the furnace filter; he thinks he has a fix
• Carbon monoxide and fire alarms have been added
• We need people to vacuum, empty the trash, and clean the bathrooms.

Water Fountain

• Barry found some at Sam’s Club about $180 for the unit. Dispenses hot and cold water, uses the 5-gallon bottles, and less than $4 per bottle.
• Barry offered to make sure the water will stay filled

Barry made a motion to spend $180 plus monthly expenses on a water cooler, the motion was unanimously carried.

Venmo

• The treasurer is responsible for all the money
• When Sarah’s term expires, we will revisit the Venmo idea

Visitors Sleeping in AWOL

• On Saturday January 15 Eric open the back door and 2 people were sleeping on a couch and a chair. These people had huge back packs, ran out, and left blankets. The front door was locked, and the key was in the lock box.
• We will announce that meetings need to lock up

Website

• DACA website and AWOL website need to be updated
• Parker will send Stephen and Ernie an updated schedule

Super Bowl Party

• Sunday 6 pm meeting would need to be willing to skip that meeting
• Maybe the 6 pm will be willing to move downstairs
• Molly will check with Casey to see if this is possible

Eric is making a motion to have a Super Bowl party at AWOL after 3 pm on February 13^th. Barry seconded the motion, and it was unanimously approved. The Sunday meeting must agree for the party to happen.

Stephen made a motion for Kevin to be the co-literature rep. Barry seconded the motion, it was unanimously carried.

A motion was made to buy a box of big books and 12×12’s, fill the prudent reserve, allocate for the water cooler, and donate the rest of the surplus to the service structure. It was seconded and unanimously carried.

Closing

The meeting was adjourned at 7:40.

 

 

December 15, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• AWOL and York St are the only groups that are observing the COVID 19 guidelines in Denver
• The AA Grapevine now has a free podcast

Central Office: Stephen

• Still looking for a paid assist manager for the central office
• Central office might move to in-person meetings

Literature: Brett

• All stocked up

Supplies: Patrick

• Will pick up more masks
• Will be placing an order coffee cream
• All stocked on everything else

Pop Machine: Amanda

Not Present

Treasurer: Sarah

• November Revenue: $3,950.81
• November Expenses: $3,978.69
• November Deficit: $27.88
• Year to Date Profit: $1,043.21

Old Business

Furnace / AC Filter

• Still working on finding a filter that fits

Front Door

• Fixed!
• Lock box has been moved to the bench, so the key is more accessible

Hybrid Meeting

• Technology is running great
• Another meeting is interested in using the hybrid equipment
• December steering committee meeting will be a hybrid meeting
• The security box for the hybrid equipment is still in the works

New Thermostat

• Patrick will bring the idea to a meeting to see if anyone wants to take this on

Plaque for Steve

• Brett has the plaque, glue, and level. Thad will meet Brett to install the plaque.

Al-Anon

• 7 – 8:00 pm Tuesday nights Al-Anon meetings will start up in person again

Literature and Central Office Rep Open

• Brett will take on literature until Stephen is better
• Central Office position is open

Chips

• Patrick and Travis will discuss who will buy chips

Water Dispenser

• Brett found one for $62 a month and he is willing to initiate the process for getting a new one
• We will revisit this in December when Sarah is present

New Whiteboard in the Kitchen

• The current one is looking dirty and gross
• A new one would be $61
• Jeff might be able to get it clean

The Denver mask mandate was re-instated this week on Wednesday November 24, 2021.

The procedure was discussed for people who do not wear a mask. The committee decided to not kick people out of AWOL, but suggest they wear a mask.

A motion was made to follow the Denver mask mandates; the motion seconded and carried.

Individual meetings can decide if they want to hold hands or stay seated during the closing prayer.

 

New Business

Building

• Fire extinguishers have not been re charged in 2 years. Barry will get them charged
• Jeff will look at the drain pipe in the back
• Jeff is figuring out the AC filter
• Jeff is also looking into the carbon monoxide alarms

Hybrid Meeting

• Security box has been installed and is secure

New Thermostat

• Pat will look into this
• It is cold at R U Nutz at 5:30 am
• Al-Anon has been cold from 10-11 am Saturday mornings

Chip Update

• Travis is taking over chips

Water Fountain

• Brett found one for $62 a month and he is willing to initiate the process for getting a new one
• The water source for the coffee maker cannot supply enough water for another source
• Barry and Brett will look into water options and report back in January

New Treasurer

• 2 people need to handle the money and 1 person needs to have 2+ years of sobriety
• Eric, Abby (5 months), and Barry are willing to help

A motion was made for Abby and Barry will count the money in January and make the deposit. The motion was seconded and carried.

• Sarah will continue to pay the bills and run the bank accounts
• Abby and Barry counting the money will be revisited in January
• Eric is willing to take over the official treasurer business

Al-Anon Tuesday

• 7 pm meeting is restarting on January 4^th
• This will be a new Al-Anon group

Christmas Alc-A-Thon

• The Thanksgiving one was organic and didn’t go through the steering committee
• The Christmas one will hopefully be organic as well

Supplies

• Pat will be out of town Feb 5 – 19 and is looking for help
• Parker and Russ offered to help out

Venmo for all Meetings

• Abby wants there to be a Venmo for 7^th tradition
• Sarah would not be able to track the transactions for each meeting
• Each meeting would need to open their own bank account and have their own Venmo
• Fundraising is a topic for another meeting
• Our goal is to net zero, we do not need to make money

Closing

The meeting was adjourned at 7:40 pm.

 

November 17, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• The New York office is working on the 5^th edition of the Big Book. Right now, they are just collecting opinions, the first 164 pages will stay the same. Pronouns will be updated.

Central Office: Stephen

• No update

Literature: Stephen

• We are fully stocked on Big Books, 12 x 12’s, and newcomer packets

Supplies: Patrick

• AWOL is using 150 cups per week and Patrick is making orders to keep AWOL stocked
• A new order for chips has been placed

Pop Machine: Amanda

• Not present

Treasurer: Sarah

• October Revenue: $4071.57
• October Expenses: $3352.79
• October Profit: $718.78
• Year to Date Profit: $1374.76

Old Business

Coffee Maker

• Has been fixed!
• Jeff learned a trick, try pushing the button 3-4 times to get the reservoir to fill up if the left side does not work

Furnace / AC Filter

• Still working on finding a filter that fits
• Jeff will bring up the idea of a new thermostat at the 5:30 meeting
• We will touch base on the thermostat in November

Front Door

• Jeff will look into to getting the lock fixed
• Eric will leave the new lock box for Jeff

Hybrid Meetings

• The technology works great
• Some people are bothered by the TV
• Bonanza and Al-Anon have interest in hybrid meetings
• 7:00 am meeting wants to create a safe for the camera and laptop, it would be attached to the filling cabinet in the deep
  • Eric will contact the landlord to get this approved

A motion was made to add a secure box for hybrid equipment, it was seconded and carried.

AWOL is looking for a new treasurer

• 2 years sobriety
• 2 people can take on this position

 Friday Cleaning

• 4:30 pm on Fridays and we are always looking for help

New Business

Furnace / AC Filter

• Still working on finding a filter that fits

Front Door

• Fixed!
• Lock box has been moved to the bench, so the key is more accessible

Hybrid Meeting

• Technology is running great
• Another meeting is interested in using the hybrid equipment
• December steering committee meeting will be a hybrid meeting
• The security box for the hybrid equipment is still in the works

New Thermostat

• Patrick will bring the idea to a meeting to see if anyone wants to take this on

Plaque for Steve

• Brett has the plaque, glue, and level. Thad will meet Brett to install the plaque.

Al-Anon

• 7 – 8:00 pm Tuesday nights Al-Anon meetings will start up in person again

Literature and Central Office Rep Open

• Brett will take on literature until Stephen is better
• Central Office position is open

Chips

• Patrick and Travis will discuss who will buy chips

Water Dispenser

• Brett found one for $62 a month and he is willing to initiate the process for getting a new one
• We will revisit this in December when Sarah is present

New Whiteboard in the Kitchen

• The current one is looking dirty and gross
• A new one would be $61
• Jeff might be able to get it clean

Closing

The meeting was adjourned at 7:38 pm.

 

AWOL Steering Committee

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• District GSR thanked AWOL for our donation
• Assembly to be held October 29-31 at Denver Tech Center

Central Office: Stephen

Not Present

Literature: Stephen

Not Present

Supplies: Patrick

Not Present

• Patrick will take over chips

Pop Machine: Amanda

Not Present

Treasurer: Sarah

• September Revenue: $4,327.53
• September Expenses: $3,891.34
• September Gross Profit: $132.52 (Donation was made to central office)
• Year to Date Profit: $655.98

Old Business

Coffee Maker

• Follow up with John in October to see about a quote for the broken side

Patio Door

• Jeff fixed the patio window; it will not fall out
• The patio is now open

AC

• Travis will check on the filter on Friday
• Maybe we could get a smart thermostat ($120). This way we could program it for various days and save us money.
• We will discuss this again in October

Bonanza

• Staying on Zoom for now

Front door

• Jeff will work to get the front door fixed
• Eric offered to bring his lock box for the front door to make AWOL more accessible

A motion was made to try out the new lock box for the front door for a few months, it was seconded and carried.

Hybrid Meetings

• Eric will be installing technology for a hybrid meeting in the AWOL space
• Hybrid meetings will be happening in the morning
• Personal donations were made to purchase this equipment
• We now have Wi-Fi
• All the camera and recording equipment will be taken down for other meetings
• The 75-inch monitor will stay up in the meeting room

Dog Issue

• Someone came in with a dog and we might need a bigger no dog sign
• Jeff will get a bigger sign

 

New Business

Coffee Maker

• Has been fixed!
• Jeff learned a trick, try pushing the button 3-4 times to get the reservoir to fill up if the left side does not work

Furnace / AC Filter

• Still working on finding a filter that fits
• Jeff will bring up the idea of a new thermostat at the 5:30 meeting
• We will touch base on the thermostat in November

Front Door

• Jeff will look into to getting the lock fixed
• Eric will leave the new lock box for Jeff

Hybrid Meetings

• The technology works great
• Some people are bothered by the TV
• Bonanza and Al-Anon have interest in hybrid meetings
• 7:00 am meeting wants to create a safe for the camera and laptop, it would be attached to the filling cabinet in the deep
  • Eric will contact the landlord to get this approved

A motion was made to add a secure box for hybrid equipment, it was seconded and carried.

AWOL is looking for a new treasurer

• 2 years sobriety
• 2 people can take on this position

 Friday Cleaning

• 4:30 pm on Fridays and we are always looking for help

Closing

The meeting was adjourned at 7:15 PM.

 

 

AWOL Steering Committee

Opening

The regular monthly steering committee meeting of AWOL was called to order at 5:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Denver corrections is open again for AA to come and hold meetings, contact Thad if you want to be involved

Central Office: Stephen

Not Present

Literature: Stephen

Not Present

• Got a case of big books delivered
• Newcomer packets are stocked

Supplies: Patrick

• Fully stocked and we now have Splenda
• Paper cups are more expensive than our current cups, the switch would be a couple hundred dollars a month
• There are some complications with purchasing chips. Jeff will reach out to Ron to figure out how he wants to move forward.

Pop Machine: Amanda

Not Present

• We have plenty of soda, but people might not be using the soda machine
• Patrick will check on the machine and make sure the $1 bill slot works

Treasurer: Sarah

• August Revenue: $3,919.34
• August Expenses: $4,289.24
• August Gross Loss: $369.90
• Year to Date Profit: $219.79

 

Old Business

Coffee Maker

• John will get a quote to fix the coffee maker, he will let us know in September

Maintenance

• Patio door has not been fixed, Harmon might fix it
• Jeff will conform

Trust Tree

• Has been meeting at 9:15 AM in the deep on Saturdays, it is going well

Pink Cloud

• Has no plans to come back to The Deep, their original time was 8 AM on Saturday

Al-Anon

• Has been meeting in the room at 10 AM on Saturdays
• Should be caught up on back rent by September 2021

Bonanza

• Still considering coming back to AWOL, will report back in September

July Profit

A motion was made to send 50% of the extra money from July to the service structure including the Central Office, it was seconded and carried.

Fire Inspections

• We now have to pay for fire inspections, Jeff has made an account to pay for them

Front Doorknob

• Front doorknob is not locking
• Possible new doorknob to make the building more accessible
• A new doorknob would need to be commercial grade

New Business

Coffee Maker

• Follow up with John in October to see about a quote for the broken side

Patio Door

• Jeff fixed the patio window; it will not fall out
• The patio is now open

AC

• Travis will check on the filter on Friday
• Maybe we could get a smart thermostat ($120). This way we could program it for various days and save us money.
• We will discuss this again in October

Bonanza

• Staying on Zoom for now

Front door

• Jeff will work to get the front door fixed
• Eric offered to bring his lock box for the front door to make AWOL more accessible

A motion was made to try out the new lock box for the front door for a few months, it was seconded and carried.

Hybrid Meetings

• Eric will be installing technology for a hybrid meeting in the AWOL space
• Hybrid meetings will be happening in the morning
• Personal donations were made to purchase this equipment
• We now have Wi-Fi
• All the camera and recording equipment will be taken down for other meetings
• The 75-inch monitor will stay up in the meeting room

Dog Issue

• Someone came in with a dog and we might need a bigger no dog sign
• Jeff will get a bigger sign

 

Closing

The meeting was adjourned at 6:36 PM.

 

Meeting Minutes

August 18, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:45 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• 71^st conference was recently held
• Creating gender neutral terms in literature
• Some meetings are still online

Central Office: Stephen

• Open night watch shifts 11 PM – 9 AM a couple times per month
• Boulder meetings will no longer be on the Denver meeting page
• Central Office assistant has quit, they are looking for someone with 3 years + sobriety to take over and work 20 hours a week. This is a paid position.

Literature: Stephen

• New case of big books and 12 x 12’s has been purchased
• Literature and newcomer packets are stocked

Supplies: Patrick

Not Present

Pop Machine: Amanda

• Fully stocked and worked
• Deposited about $70 in July

Treasurer: Sarah

• July Revenue: $4,786.98
• July Expenses: $3,572.27
• July Gross Profit: $1,214.71
• Year to Date Profit: $589.69
• We have big expenses coming in August, an additional $800

Old Business

Al-Anon

• Lost contact with the treasurer and missing around $2,500
• They have collected around $600 in the past week
• Would like to come back to the rooms Saturday, July 31^st from 10 – 11:15 AM
• Saturday meeting will have a separate Zoom meeting and will get registered
• Sunday meeting will remain on Zoom (Used to be in the deep from 10-11 AM)

Trust Tree

• Has been meeting at 9:15 AM on Saturday to allow the 7 AM to clear out
• Trust Tree wants to meet at 9:15 on Saturdays in the deep and will exit through the back door

A motion was made for Trust Tree to meet at 9:15 AM on Saturdays in the deep, it was seconded and carried.

Dawn Patrol

• Meeting in AWOL and on Zoom
• 7 AM Monday through Friday and 8 AM on the weekends

Are U Nutz

• Meeting in AWOL and on Zoom

Trash

• Chunks of concrete were put in the garbage and we cannot put them in the dumpster, they were dug out and put in the deep
• Sarah will reach out about getting the concrete removed from the deep

Maintenance

• Backdoor, Andy temporarily fixed it and will replace the whole door soon
• Patio is closed because the glass could fall out and Dennis will replace it

Coffee Maker

• Left side has been broken
• Jon will take on cleaning the coffee machine to hopefully fix it
• Jon will report the coffee maker status to the steering committee in August

Noon Meeting

• Meeting in AWOL

Afternoon Reprieve

• Zoom status is unclear
• Brett will let Stephen know the status

Bonanza

• Considering coming back to AWOL
• Don will let Stephan know what they go back in person

Steppin Sister

• Last check received was in May

Current Meeting Schedule

• R U NUTZ (5:30 AM) In-Peron and Zoom
• Dawn Patrol (7 AM/ Sat 8 AM) In-Peron and Zoom
• Noon Meeting In-Person
• Afternoon Reprieve (2 PM) In-Peron and Maybe Zoom
• AWOL and The Deep (M-F 5:30 PM) In-Person
• Bad Kitty (Th 7 PM) In-Person
• Trust Tree (Sat 9:15 AM) In-Person
• A-Anon (Sat 10 – 11:15 AM) In-Peron and Zoom
• Al-Anon (Sun 10 – 11 AM) Zoom
• Bonanza (Sun 10:30 AM) Could move to In-Person and Zoom
• Steppin Sisters (Sun 12 PM) Zoom

Open Jam Session

• Small and acoustics instruments
• 7-9 PM Fridays
• Beginner to advanced players are welcome
• Families are welcome

A motion was made to bring back the AWOL Open Jam Session on Fridays from 7-9PM, to be addressed in January of 2022, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed in January of 2022, it was seconded and carried.

 

New Business

Coffee Maker

• John will get a quote to fix the coffee maker, he will let us know in September

Maintenance

• Patio door has not been fixed, Harmon might fix it
• Jeff will conform

Trust Tree

• Has been meeting at 9:15 AM in the deep on Saturdays, it is going well

Pink Cloud

• Has no plans to come back to The Deep, their original time was 8 AM on Saturday

Al-Anon

• Has been meeting in the room at 10 AM on Saturdays
• Should be caught up on back rent by September 2021

Bonanza

• Still considering coming back to AWOL, will report back in September

July Profit

A motion was made to send 50% of the extra money from July to the service structure including the Central Office, it was seconded and carried.

Fire Inspections

• We now have to pay for fire inspections, Jeff has made an account to pay for them

Front Doorknob

• Front doorknob is not locking
• Possible new doorknob to make the building more accessible
• A new doorknob would need to be commercial grade

Closing

The meeting was adjourned at 7:21 PM.

July 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

Not Present

Central Office: Stephen

• Breaking even on financials
• Workshops have been successful
• Central Office assistant has quit, they are looking for someone with 3 years + sobriety to take over and work 20 hours a week. This is a paid position.
• Looking for volunteers now that the Central Office is open
• The state convention will be September 3^rd-5^th in Keystone

Literature: Stephen

• Well stocked with newcomer packets
• Spent $72.84 on literature at the central office
• We are getting low on books (3 or 4 12×12’s) (5 Big Books)
• $200 will be donated monthly to purchase books so people who need them can get them

Supplies: Patrick

• Getting low on coffee and foam coffee cups
• Will go shopping soon to stock up on cleaning and coffee supplies
• There is a sheet on the supply closet door where people can write down what supplies are needed

Pop Machine: Amanda

• The machine is back up and running
• Bill coming to Jeff or Sarah for the maintenance of the machine

Treasurer: Sarah

• June Expenses: $3,522.02
• June Revenue: $3,549.11
• June Gross Profit: $27.09
• Year to Date Deficit: $585.02
• Al-Anon will be sending a rent check
• We will be getting bills for the new trash set up and supplies
• Report was accepted and carried.

Old Business

Al-Anon

• Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
• Wants to get back in the room on Saturdays 10-11:15 am
• Might come back to the deep on Sunday 10-11 am
• Will not be starting the Tuesday 7 pm meeting
• Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

• Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
• Can maybe take over the Al Anon Tuesday at 7 pm time?
• Will revisit the time for the meeting in July

Garbage

• Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
  • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
  • We are in the process of figuring this out
  • We will be on the hook for $150 cancelation fee
  • Republic Trash was charging us $350 a month
• We signed up for Waste Management, it is $81 a month with biweekly pick ups
  • We now have a new 2-yard dumpster closer to the building

Room issues

• The back door is very hard to open and close
• The trim is rotting on the outside of the lunchroom window
• We are checking to see if the owner will fix these issues
• We will revisit this is July

Pop Machine Service Position

• We are looking for someone to take over this service position
• The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

 

New Business

Al-Anon

• Lost contact with the treasurer and missing around $2,500
• They have collected around $600 in the past week
• Would like to come back to the rooms Saturday, July 31^st from 10 – 11:15 AM
• Saturday meeting will have a separate Zoom meeting and will get registered
• Sunday meeting will remain on Zoom (Used to be in the deep from 10-11 AM)

Trust Tree

• Has been meeting at 9:15 AM on Saturday to allow the 7 AM to clear out
• Trust Tree wants to meet at 9:15 on Saturdays in the deep and will exit through the back door

A motion was made for Trust Tree to meet at 9:15 AM on Saturdays in the deep, it was seconded and carried.

Dawn Patrol

• Meeting in AWOL and on Zoom
• 7 AM Monday through Friday and 8 AM on the weekends

Are U Nutz

• Meeting in AWOL and on Zoom

Trash

• Chunks of concrete were put in the garbage and we cannot put them in the dumpster, they were dug out and put in the deep
• Sarah will reach out about getting the concrete removed from the deep

Maintenance

• Backdoor, Andy temporarily fixed it and will replace the whole door soon
• Patio is closed because the glass could fall out and Dennis will replace it

Coffee Maker

• Left side has been broken
• Jon will take on cleaning the coffee machine to hopefully fix it
• Jon will report the coffee maker status to the steering committee in August

Noon Meeting

• Meeting in AWOL

Afternoon Reprieve

• Zoom status is unclear
• Brett will let Stephen know the status

Bonanza

• Considering coming back to AWOL
• Don will let Stephan know what they go back in person

Steppin Sister

• Last check received was in May

Current Meeting Schedule

• R U NUTZ (5:30 AM) In-Peron and Zoom
• Dawn Patrol (7 AM/ Sat 8 AM) In-Peron and Zoom
• Noon Meeting In-Person
• Afternoon Reprieve (2 PM) In-Peron and Maybe Zoom
• AWOL and The Deep (M-F 5:30 PM) In-Person
• Bad Kitty (Th 7 PM) In-Person
• Trust Tree (Sat 9:15 AM) In-Person
• A-Anon (Sat 10 – 11:15 AM) In-Peron and Zoom
• Al-Anon (Sun 10 – 11 AM) Zoom
• Bonanza (Sun 10:30 AM) Could move to In-Person and Zoom
• Steppin Sisters (Sun 12 PM) Zoom

Open Jam Session

• Small and acoustics instruments
• 7-9 PM Fridays
• Beginner to advanced players are welcome
• Families are welcome

A motion was made to bring back the AWOL Open Jam Session on Fridays from 7-9PM, to be addressed in January of 2022, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed in January of 2022, it was seconded and carried.

Closing

The meeting was adjourned at 7:47 PM.

 

 

 

AWOL Steering Committee

Meeting Minutes

June 16, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:47 pm, on the 5:30 pm AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• The CO state convention will be in person in Keystone September 3^rd – 5^th
  • Registration will be $40
• There will be a convention on June 19^th about the effects of COVID on AA, check the website
• Report was accepted and carried.

Central Office: Stephen

• Will post flyer about AA in COVID times on the bulletin board
• The central office is looking for more involvement
• Boulder meetings will be removed from the Denver central office website
• Report was accepted and carried.

Literature: Stephen

• Newcomer packets, big books, and 12×12 are stocked
• Will pick up more flyers from the central office this month, should be about $100
• Report was accepted and carried.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

• May Expenses: $3,196.64
• May Revenue: $2,750.72
• May Gross Deficit: $446.92
• Year to Date Deficit: $612.11
• Report was accepted and carried.

 

 

Old Business

• Trust Tree Men’s Meeting
  • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time if another meeting wants to come back in person.
  • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
  • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
• Al-Anon
  • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
  • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
• Dawn Patrol
  • Will stay in the park at least until the next steering committee.
• R U Nutz?
  • Is registered with GSO.
  • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
• CDC New Mask Guidelines/ Re-Opening
  • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
  • https://covid19.colorado.gov/mask-guidance
    • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
  • People brought up a variety of ideas for reopening:
  • A motion was made to put the couches back in the meeting space, it was seconded and carried.
  • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
  • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
  • A motion was made to have Ron be the chip guy, it was seconded and carried.

New Business

Al-Anon

• Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
• Wants to get back in the room on Saturdays 10-11:15 am
• Might come back to the deep on Sunday 10-11 am
• Will not be starting the Tuesday 7 pm meeting
• Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

• Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
• Can maybe take over the Al Anon Tuesday at 7 pm time?
• Will revisit the time for the meeting in July

Garbage

• Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
  • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
  • We are in the process of figuring this out
  • We will be on the hook for $150 cancelation fee
  • Republic Trash was charging us $350 a month
• We signed up for Waste Management, it is $81 a month with biweekly pick ups
  • We now have a new 2-yard dumpster closer to the building

Room issues

• The back door is very hard to open and close
• The trim is rotting on the outside of the lunchroom window
• We are checking to see if the owner will fix these issues
• We will revisit this is July

Pop Machine Service Position

• We are looking for someone to take over this service position
• The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

Closing

The meeting was adjourned at 7:38 pm.

AWOL Steering Committee

Meeting Minutes

May 19, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• District meeting was at the beginning of the month, this was before the mask protocol change.
• Discuss about workshop and outreach for atheists and agnostics by providing AA literature.
• Report was accepted and carried.

Central Office: Stephen

• Will have a report for June

Literature: Stephen

• Well stocked of big books and 12 x 12’s.
• Keeping an eye on newcomer packets, we are well stocked.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

• April Expenses: $3,268.55
• April Revenue: $3,909.13
• April Gross Profit: $639.58
• Year to Date Deficit: $166.19
• Report was accepted and carried

Old Business

• Trust Tree Men’s Closed Meeting (Brought up from March old business)
  • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7^th tradition and will continue to do so.
• Brett brough up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
  • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
• Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
• Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donner.
  • The motion was seconded, and unanimously carried
  • Patrick brings up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
• Portland Dawn-Patrol
  • Beyond the scope of possibility at this time, might be able to be solved in the summer
• Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
• Re-opening
  • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
  • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
  • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol should be on the website.
  • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
• The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

 

New Business

• Trust Tree Men’s Meeting
  • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time in another meeting wants to come back in person.
  • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
  • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
• Al-Anon
  • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
  • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
• Dawn Patrol
  • Will stay in the park at least until the next steering committee.
• R U Nutz?
  • Is registered with GSO.
  • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
• CDC New Mask Guidelines/ Re-Opening
  • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
  • https://covid19.colorado.gov/mask-guidance
    • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
  • People brought up a variety of ideas for reopening:
  • A motion was made to put the couches back in the meeting space, it was seconded and carried.
  • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
  • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
  • A motion was made to have Ron be the chip guy, it was seconded and carried.

At this point, AWOL will be fully open. This means, couches will be put back in the meeting space, coffee is open for self-serve, social distancing and mask wearing for fully vaccinated people is not required. People who are not fully vaccinated, which is 2 weeks after their last dose, are asked to continue wearing masks in the AWOL space. Each meeting can decide how they want to move forward, all options are available.

Closing

The meeting was adjourned at 7:39.

April 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Attended state assembly
  • Changes to 5^th edition of the big book, there is a video regarding changes
    • Possible simplifying of language, gender neutral terms, possible workbook, revising of the chapters “To Wives” and “To Employers”
  • Grapevine has rights to preamble, and it is becoming gender neutral
• Jessica wants official information about the change of the preamble
• Grapevine has not put out an official announcement
• Jeff brought up how ‘The Deep’ made How it Works gender neutral years ago
• Report was accepted

Central Office: Stephen

• Central Office sent out Last Drop newsletter via email
• Will attend April Central Office meeting

Literature: Stephen

• Made newcomer packets
• Literature is well stocked, possibly need to stock up on back-up brochures
• Offered to pick up chips if needed
• Report was accepted

Supplies: Patrick

• Hard to understand supply inventory because coffee is off and cannot reach pop machine
• Restock on paper towels, toilet paper, and cleaning supplies
• Stephen brought up an idea to refill soap, instead of buying new little soaps
• Jeff brought up that we need 4, 8 ft light bulbs for downstairs
• Patrick offered to do chip inventory; Stephen offered to pick them up
• Report was accepted

Pop Machine: Amanda

• Amanda not here

Secretary: Parker

No Report

Treasurer: Sarah

• Sarah not here, Jeff gave report
• March Expenses: $3,230.43
• March Revenue: $3424.97
• March Gross Profit: $194.54
• Year to Date Deficit: -$805.77
• Report accepted

Old Business

• Ransom requested that the Trust Tree Men’s Closed Meeting be recognized as an official meeting on Saturday mornings. There was discussion about what would happen when other meetings, that used to meet on Saturdays before COVID, want to resume in-person meetings. He agreed to go back to his group and figure out a time that won’t conflict with the Saturday Dawn Patrol and Al Anon’s morning meeting.
• Motion: For Trust Tree to continue meeting until next month’s steering committee as long as they contribute a fair amount to the 7^th tradition for February and March.
  • Motion was seconded and unanimously carried
• Stephen requested that someone take over the position of secretary. Parker F. volunteered. Stephen and Parker will meet on the 30^th to go over any questions that she might have. Thanks for stepping up Parker!

 

New Business

• Trust Tree Men’s Closed Meeting (Brought up from March old business)
  • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7^th tradition and will continue to do so.
• Brett brought up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
  • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
• Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
• Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve M. sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donor.
  • The motion was seconded, and unanimously carried
  • Patrick brought up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
• Portland Dawn-Patrol
  • Beyond the scope of possibility at this time, might be able to be solved in the summer
• Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
• Re-opening
  • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
  • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
  • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol is posted and should be on the website.
  • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
• The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

Closing

The meeting was adjourned at 7:50.

AWOL VIRTUAL STEERING COMMITTEE MINUTES MARCH 17, 2021

Meeting convened at 6:47 pm    by Jeff, the Steering Committee chairperson, with

the Serenity Prayer.           

REPORTS:

GSR: Thad attended the District meeting. He said all is status quo. The AA annual

Assembly is going to be on Zoom this year. It will be the weekend of March 20-21.

Thad will bring up the question of – what is AA’s opinion on what the correct use

of gender pronouns in the meetings should be? at the Assembly. Motion made,

seconded and unanimously carried to accept the report.

 

CENTRAL OFFICE: Stephen attended the Central Office Delegates meeting. Abby,

the manager of Cent. Off., said there are new meeting books being put together

that will include the Zoom links. She also said that C.O. has a new book about the

history of AA for $11.50. The Last Drop Newsletter editor would like local

members to submit their experience, strength, and hope to her at

lastdrop@daccaa. Night Watch has 3 nights that need volunteers. They are the

2nd week’s Tuesday & Thursday, and the 3rd Thursday. Bridging the Gap and the

Tech Comm. needs volunteers. Cent. Off. has Denver AA archives that go back to

1966. Calder wonders if anyone from AWOL is interested in attending a workshop

on Anonymity and several of the traditions (1,4 & 7)?

LITERATURE: Stephen said we are well stocked. He purchased supplies from the

Central Office. Sarah sent him a check. Motion made, seconded and unanimously

carried to accept the report.

SUPPLIES: Patrick not here .                                    

POP MACHINE: Amanda not present .                                                      

SECRETARY: Position is open. Stephen will cover for March.               

TREASURER’S REPORT: Sarah had her accountant friend reconcile the 2020 books

and AWOL almost broke even for 2020. We were only $215.59 in the red over the

course of the entire year.  January of ‘21 had a shortfall of $1,032.68 which was

offset slightly by the $32.37 that we were in the black for February. Therefore,

AWOL’s balance sheet through February is $1,000.31 to the negative. Sarah is still

working on getting a refund on AWOL’s trash service for our reduced use this past

year. Brett is still working on getting an answer from the Portland Dawn Patrol.

Motion made, seconded, and unanimously carried to accept the report.

 

OLD BUSINESS:

*As stated above, Thad will attend the AA assembly to find out what the

GSO recommends as the politically correct way of addressing gender pronouns in

the meetings is.

*Our annual Memorial Day campout is all set for Friday May 28th through

Sunday the 29th . The campfire meeting will be on Saturday the 29th . Chef Barry will

provide meals and we will provide cash.

* The once-a-week cleaning crew still needs volunteers but it’s getting done

every Friday at 4:30

NEW BUSINESS:

*Ransom requested that the Trust Tree Men’s Closed Meeting be

recognized as an official meeting on Saturday mornings. There was discussion

about what would happen when the other meetings that used to meet on

Saturdays before Covid want to resume in person meetings. He agreed to go back

to his group and figure out a time that won’t conflict with the Saturday Dawn

Patrol and Alanon’s morning meeting. In the meantime, a Motion was made that

they can continue to meet until next month’s steering committee if they

contribute a fair amount for the meetings that they have already held at AWOL.

The motion was seconded, and unanimously carried.

*Stephen requested that someone take over the position of Secretary.

Parker F. volunteered. Stephen and Parker will meet on the 30th to go over any

questions that she might have. Thanks for stepping up Parker!

Meeting adjourned at 7:33 pm….

Meeting convened at 6:45 pm with the serenity prayer

REPORTS

• GSR = Thad. He attended the district meeting. There was discussion about what to do with the money that has been collected for the Pink Can fund. It was decided to purchase 1,000 Big Books for Prisons & Institutions. The Public Information committee explained that the Public Service Announcements that are being televised by the central office providing the DACCAA website address to access meetings is not considered to be promotional in nature so the GSRs approved their continuing to air.
• Central Office Delegate = Stephen. He did not attend the meeting on 2/2. He apologized.
• Literature Representative = Stephen. He said the literature is well stocked. He made up several Newcomer packets and suggested that people should feel free to make up more whenever they get low. The four brochures that we put into the packets are on the left side of the literature rack and the meeting books are in the bottom drawer on the right side of the desk. That drawer also has lots of the envelopes that have spaces for member’s names & telephone numbers.
• Treasurer Report = Sarah. The bottom line is that we basically broke even last month and we now have approximately $13,000 in our prudent reserve account. 13K equals approximately 3 months of AWOL’s operating expenses. There was some difficulty getting her accounting software to print the treasurer’s report for January so she is going to have her friend who is an accountant help her to print it up. Sarah tried to figure out who was the administrator for a GoFundMe account for the Dawn Patrol which listed a name for the administrator that she didn’t recognize. She tracked down someone in Portland Oregon who was a member of a Portland AA group also called the Dawn Patrol. She never could get a response from that person as to whether or not AWOL’s Dawn Patrol had donated to that GoFundMe account so Attorney Brett volunteered to get an answer from that Portland group. A motion was made & seconded to approve the Treasurer’s report. The motion was approved unanimously.

NEW BUSINESS:

• There was a question as to whether the thermostat was set properly to avoid frozen pipes. It was determined that even with the subzero weather – everything is working fine.
• It was requested that our GSR, Thad. bring up the topic of how to deal with politically correct gender pronouns at the next district meeting in order to get guidance for AWOL’s meetings. He said he would.
• Barry asked if he could start announcing AWOL’s annual Memorial Weekend campout and if we could post it on the website. Everyone said that would be great.
• Chelsea from the noon meeting said that they are considering resuming in person meetings but that they will continue the Zoom meetings for anyone who prefers that.
• Meetings that are meeting in person at AWOL as of now are: “Are U Nutz?’ 5:30 am M-F, 2:00 pm – Afternoon Reprieve every day, 5:30 pm M-F and the 7:00 pm Thursday Bad Kitties meeting.
• There was discussion about a Men’s meeting that is meeting in person on Saturdays at 9 am. They haven’t paid rent so they need to attend the next steering committee to discuss their status. Barry volunteered to attend their meeting to request that they let us know what is going on and what their plans are.
• There was discussion about how the reopening is going. It was agreed to keep the seating arrangements as they are as it appears to be keeping people at the 6 foot distancing COVID-19 protocol requirements. People are wearing their masks over their mouths & noses. The only problem that is occurring is the place needs a thorough once a week cleaning. We decided to request that the cleaning committee be reinstated. Stephen said he would contact Everett from the 2:00 meeting about getting volunteers to gather at 4:30 on Fridays to clean the bathrooms, vacuum and mop. A motion was made, seconded & unanimously approved.

 

Meeting was adjourned at 7:37 pm

Meeting convened at 6:45 pm with serenity prayer. No introductions.

• REPORTS:
  • Central Office (Sean) – Was Present, but he was not able to attend Central Office meeting
  • Literature (Stephen) – Present, last Wednesday Stephen inventoried the Big Books and 12 & 12’s. We now have 2 of each upstairs and most of a case of each in the storeroom. The literature pamphlet rack is well stocked still. There are plenty of the pamphlets that we use for the newcomer packets upstairs. There are also some pamphlets in the storeroom. Someone put together plenty of Newcomer Packets.
  • Supplies (Patrick)– Not present
  • Pop Machine (Amanda) – Not present
  • GSR (Ernie) – Thad, who was the alternate GSR, is taking over for Ernie, but he was not able to attend the last month’s district meeting.
  • Treasurer’s Report (Sarah) – The Treasurer’s Report is posted on AWOL’s website.

AWOL’s Bottom line for December was to the positive by $533.75. Garbage dumpster pickups have been cut back until April, but can be reinstated if the room gets busier.

• Old Business:
  • Talked about how the re-opening is working out. It was felt that we are taking adequate precautions. The 2:00 & 5:30 Meetings are back open. Discussed requiring masks on at all times (no beverages or food as people would have to remove their mask to consume food or drink). Decided to continue not having any food or drink for at least 30 more days. We will revisit this issue at the next Steering Committee
• New Business:
  • Nominated, seconded and approved Stephen for new Central Office Rep
  • Nominated, seconded and approved Thad for GSR
  • AWOL has Increased its prudent reserve over the past year from $10k to approximately $13k to equal approximately 3 months of our increased expenses. We currently have $13k of prudent reserve, and it includes all of the funds for the year. Therefore we currently have an excess of $920.52 for the end of the 4th quarter, it was discussed to donate the excess to AA’s service structures, Or to split the excess of $920.52 to add $460.26 to the prudent reserve and give the other half to the service structures? – Motion was approved to give half of the excess ($420.26) to the service structures and add the other half ($420.26) to the prudent reserve.
  • Eric made a motion to put the couches back down. Open discussion followed. Motion was Approved to move several couches up against the walls but not to put any couches into the middle of the room.
  • Motion to adjourn at 7:26 pm.
    

     

    January 2021 Treasurer’s Report

 

• Meeting convened at 6:45 pm with serenity prayer, no introductions because so many people
• REPORTS:
  • Central Office (Sean) – Was Present, but was not able to attend Central Office Meeting
  • Literature (Stephen) – Present, will get new literature to Jeff
  • Supplies (Patrick)– Not present
  • Pop Machine (Amanda) – Not present
  • GSR (Ernie) – Not present
  • Treasurer’s Report (Sarah) – Collections a little bit down. Expenses = $3,414,

Bottom line was to the negative $517. Garbage has been cancelled until April, but can be reinstated if room opens back up

• Old Business:
  • Meeting still closed, had planned on staying closed until December’s steering committee due to COVID outbreak.
• New Business:
  • How do we re-open? Do we want to re-open? What is the strategy if we do?
  • Open discussion:
    • Talked about methods we could implement to be safe with opening (e. g., pushing couches aside, setting up folding chares 6 feet apart, following percent of occupancy guidelines outlined by the City of Denver)
    • The 2 pm meeting is eager to get back into the room
    • Dawn Patrol is not interested in returning to the room
    • Everett, Brett and Both Jason’s will be going to the building to take measurements to rearrange furniture in order to meet capacity guidelines
    • Motion was approved to re-open on Friday
    • Motion approved to not allow food or drink for 30 days
  • Discussed buying or opening the mailbox
• Motion to adjourn at 7:53 pm

 

December 2020 Treasurer’s Report

Meeting convened at 6:45 pm                Introductions

REPORTS: CENTRAL OFFICE: Rep not present

LITERATURE: Stephen present, we purchased Big Books and 12×12’s they are at AWOL

SUPPLIES: Patrick not here, no supplies in October

GSR: Ernie not present

POP MACHINE: Amanda not present

SECRETARY: not present, Jeff W. Will cover

TREASURER’S REPORT: Collections for October were $4,477.97. Expenses were $3,517.46 For a surplus of $960.51. This is mainly due to getting 2 months from Morning Meeting

OLD BUSINESS: We had an emergency Steering Committee meeting on Monday Nov 9 where we discussed the decision to temporarily close AWOL due to the death of one of our long time members due to COVID-19. It was decided at this meeting to stay closed at least until the regular Meeting on the 3^rd Wednesday, which is today. We also strongly encouraged people who were coming to Face to Face meetings to get tested and to notify this person’s friends so they could get tested. At this time Brian H agreed to make a professional sign we could put in the front door explaining what is happening. This was done…

NEW BUSINESS: The main new business was discussing whether we will continue to stay closed and how and when we will re-open. It was decided to stay closed at least until the next Steering Committee meeting on Wed December 16. That will give us time to figure out possible strategies for re-opening

Safely. It was also brought to our attention that people who have keys are coming into AWOL, taking chairs, and having meetings in the parking lot. Since they are using the bathrooms inside the club this was deemed unsafe. A motion was made and approved to change all the locks as soon as possible. Sarah said she would get Andy to help with this.

Meeting adjourned at 7:31 pm….

 

• • November 2020 Treasurer’s Report

 

• Meeting convened at 6:45 pm, with introductions and the Serenity Prayer
• REPORTS:
  • Central Office – Sean discussed the prominent topics which were discussed in the meeting:

– Tight finances due to low contributions across the board due to COVID, budget for The Last Drop has been cut by $10,000, encouraged to reduce printing copies as much as possible and to subscribe online instead

– NIGHTWATCH: 143 Al Anon Calls, 83 12 Step calls

– Bridging the Gap is still on hold due to COVID

– Archives available every 2^nd and 4^th Tuesday of the month from 9:30 am – 11:30 am

– Stressed anonymity in regards to social media plat forms, DO NOT PUBLICIZE AA MEMBERSHIP ON SOCIAL MEDIA

– 2021 Budget will be voted on next meeting

– Passed motion at 6:54 pm

• Literature – Stephen got 20 Big Books
• Supplies – Patrick not present, but need more self-sealing envelopes and more 8 ft fluorescent bulbs for down stairs
• Pop Machine – Amanda said everything is good
• GSR (Ernie) – Online winter assembly coming up, they don’t want the Zoom Meeting ID posted anywhere electronically to prevent unwanted attendees/hackers. Getting the word out for the event will have to be done through hard copy flyers or by word of mouth. Discussed the challenges of navigating COVID and the recent spike in cases. Passed motion on GSR at 7:03
• Treasurer’s Report (Sarah) – $3,576.37 of revenue reported, expenses were $3,823.74 making for a loss of $247.37. Donations continue trend downward. Garbage schedule is going to be changed to once every 2 weeks to cut expenses. Passed motion at 7:06 pm.

• Old Business:
  • Roof repair completed last week. No purchasing of new coffee supplies, donations for coffee. No attendance at 5:30 pm meeting on zoom. Carpets were cleaned last week.
• New Business:
  • Meeting link on website didn’t work tonight, but it was resolved
  • Ernie taking over website updates.
  • Thad brought up the water dispenser, how its not working. Was determined that it is not sanitary to use it so they have been turned off
  • Big discussion on recent COVID surge, Brett offered to call mayors office to inquire if the new restrictions apply to us or not. Motion to table this issue till next month was passed at 7:23 pm
  • Stephen made motion to have a Co-Chair for next steering committee meeting, was approved at 7:25 pm
  • Financial appeal to be posted online by Jeff
  • Prudent reserve, pass along message at in-person meetings
  • Meeting adjourned at 7:35 pm
    

    October 2020 Treasurer’s Report

 AWOL VIRTUAL STEERING COMMITTEE MINUTES SEPTEMBER 16, 2020

Meeting convened at 6:45 pm with Introductions and the serenity prayer.

REPORTS: CENTRAL OFFICE: Lisa, Dawn Patrol, not present.

LITERATURE: we need a Literature representative

SUPPLIES: Patrick not here but Sarah says that he’s on top of it. We still need more self-sealing Envelopes. Sarah will tell Patrick.

POP MACHINE: Amanda not present but it’s being filled and money from it is in safe.

GSR: Ernie not present so Stephen read his report. Minutes from the District 13 meeting are on the web site. Random asked to take the District Treasurer’s Report off our web site.

TREASURER’S REPORT: Collections for August were $3,533.23 plus $40.00 for literature, $35.00

For  for a total of $3,611.23. Go Fund Me donations are way down. Expenses were $3,640.00. After all expenses we were $28.77 in the red . This came out of Prudent Reserve. There was discussion about posting Treasurer’s Report on our new web site and it was agreed that this was good idea.

 

OLD BUSINESS: Open positions: Shaun agreed to become the new Secretary and Jeff will now take over as chairman.

Literature and Chips. Jeff will do this month and Shaun will do next month. Jeff will get with Stephen

About what books to order. Cleaning Committee is meeting on Fridays at 4:30 pm to do a full cleaning of AWOL and everyone is invited. Jeff will find someone to clean the carpets at AWOL. A budget of $100.00 was approved and Jeff will cover anything above that.

NEW WEB SITE: Ling was acknowledged for the great job in setting it up. We’ll continue posting  the Treasurer’s report on the new web site.

Ling said the Ernie was working on getting a way to get info onto the website. There was discussion about where to put the Zoom ID and password info for this meeting. It was in the minutes from the last meeting but many felt it would be better to put it on top of the front page so it would be easy to find.

Since the Zoom meeting info is changing from month to month the new info needs to get to Ling.

Matt hosts this meeting so he said he’d work on standardizing the ID  and password. Travis said he would use the 5:30 pm Zoom account to host this Meeting. The place that says “Announcements” should say “Steering Committee”. It was decided that Stephen H. would be taught by Ling how to post on the website since he is Steering Committee Chairperson.

Roof repair: Andy got his roof guy to fix the leaks but we need a whole new roof. Andy will talk to the landlord about it. Travis turned the heat on when it got cold last week.

 

NEW BUSINESS: Travis asked if we can re open our kitchen for coffee, subject to covid guidelines:

One person will make coffee and pour it using disposable cups. Sarah said we don’t have money for coffee but we have a lot of coffee in the storeroom for now. It was suggested that we put out a collection jar just for coffee. The committee approved making coffee subject to covid guidelines.

Sarah brought up the fact that the 5:30 pm Zoom meeting has lots of newcomers but not too many longtimers so can we support the 5:30 pm Zoom meeting? There was a password issue but it seems like it’s been resolved. It was brought up that after Sept. 26 all Zoom meetings will require a password.

Travis said the AWOL website is set up correctly for Zoom info but the Central Office website needs to be changed regarding our meetings. Stephen will have them change from pass to password.

Shawna said that Lisa will not be Central Office rep any more. Shaun said he’s also take over as Central Office representative

Meeting adjourned at 7:55 pm….

 

September 2020 Treasurer’s Report

 

 

         AWOL STEERING COMMITTEE MEETING  AUGUST 19,2020, 6:45 PM VIRTUAL MEETING ON ZOOM

REPORTS: No Central Office report, Lisa was not present…no Literature report because we don’t have a Literature  Rep.

SUPPLIES: Patrick b was not present but Sarah F. filled us in:we have him set up with a bank card now.

POP MACHINE: Amanda was not  present.

GSR REPORT: Ernie present, said he posted the district 13 minutes on our Awoldenver.com website under the minutes tab.

TREASURER :$3,735.07 collected in July, expenses of $3,858.00….we had an annual Insurance bill of $457.00 that was paid in July. This caused us to go into the red.We got money from most meetings but not from Women’s Noon Meeting this month. Our Prudent Reserve is still $13,000.00 There was some confusion from the the Steppin Sisters Women’s Meeting about where to send the check.That  was cleared up..

Trash is still being picked up weekly.

Treasurer’s report approved….

OLD BUSINESS: No one stepped up to become Literature Rep so that was tabled until next month.

We were reminded that the cleaning committee meets every Friday at 4:30 pm at AWOL and we always need people to come and help. Everett was acknowledged for his work in coordinating that and in getting us cleaning supplies. It was noted that since we are starting to use the downstairs room again we need to be sure to clean that as well. Stephen said he would take care of that. It was also noted that Sarah F. provided us with with a new vacuum…Yay Sarah! Everett reminded us that we need to clean thoroughly after every meeting.

There seems to be no progress from the morning meeting about setting up the audio system that was approved last month.

Ernie and Ling reported on the new AWOL website:the website is set up, the address is awoldenver.com Ling went through the website and showed us the features. There are AA Meeting schedules, ALANON, 7th Tradition, historic pictures, Central Office link, Announcements  page, Ling suggested that edits only come monthly and go through the Steering Committee and then to Ling. There is a Questions Page where people can ask questions and remain anonymous except for a phone number. We need to have people check the incoming 12 step emails….we’ll work on that… maybe we could have each group rotate checking it monthly? The website is active now….Jim C is donating the space on the server…Ling did most of the work on the setup…hurray Ling!! There was a motion to accept the new website, it passed….

There are several old websites, Stephen will post on Grace’s  Facebook website directing people to the new official website…David H. will take down his website also…we will keep working on cleaning them up….Ernie will edit the Google awol info….

NEW BUSINESS: Someone is putting chairs out in the alley, then others come in and move them back.

It was decided that we will put notes on the chairs asking people to come to the Steering Committee to get permission before moving chairs. Stephen said he would put the notes on the chairs

There were questions about the AWOL organization from Jessica/Steppin  Sisters. we went over the financial setup where every meeting passes the basket and gives the money to AWOL and then AWOL, thru the steering Committee, pays all the monthly bills, our monthly overhead is about $3,500 per month.This includes rent of about $2,900 per month plus expenses. We have about 4  years left on our lease…

Some people, especially at Zoom meetings are not from Denver and don’t know much about AWOL.

How do we get those people to contribute?Lots of ideas about this…as people return to face to face meetings contributions should go up…

It was explained that AWOL is a Hall – not a Club…the difference between a Hall and a Club is that a Hall has  all volunteer workers and a Club has paid staff. York Street and the Dragon’s Den are examples of Clubs. Clubs also sell memberships which include some extra benefits. AWOL does not have written contracts Between each meeting and our Hall.

Meeting adjourned at 7:50 pm…

Meeting convened at 6:45 pm. 21 people were present via Zoom

Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he is assuming those duties now.

Introductions…Stephen asked that each person limit their comments to 5 minutes, he reminded everyone that we conduct the meeting using Robert’s Rules of Order.

REPORTS: Central Office: Lisa is present but thought she had been voted out but that was a misunderstanding so she was asked to resume those duties which she agreed to.

Literature Rep: We need a Literature Rep.

Supplies Report: Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he has assumed those duties as of now.

Pop Machine Stocker is Amanda. She was not present.

TREASURERS REPORT: Sarah reported that June collections were $5,811.59…expenses were $3,733.56

Last quarter Awol gave money to our District, Denver Central committee (intergroup office), and Central Office in New York. We have a surplus this month of $2,038.03….

Go Fund Me contributions are down for the Noon and 5:30 meetings, about twenty percent of Awol’s money for June came from In Person meetings, all meetings are now contributing, Our Prudent Reserve is at just about $13,000 which is about 3 months of our monthly expenses as of the present time. expenses lately are now at about $3,650.00 a month. Sarah will start posting the Treasurer’s reports on line now. March, April and May were not broken out by meeting but the total is accurate.

We got a credit from the trash company for May which reduced AWOL’s bill from $354.00 to $111.00. Trash is still being picked up weekly.

We distribute surplus money to Denver’s Central Office and the Denver District office quarterly.

Treasurer’s Report was accepted.

GSR report that Ernie presented to the district committee was read by Stephen H.

OLD BUSINESS: Open service positions: Lisa is our Central Office Rep..

No one stepped up to become Literature Rep. so it was tabled until next month.

Morning Meeting audio/visual system discussion was continued. Scott represented the Dawn patrol meeting in updating us on the progress made this month about this. Some new information is that Andy D. talked to the landlord and the landlord said that he is ok with having the system installed in his building.

Several people expressed concerns about the fact that no actual written proposals have been presented to the Steering Committee that include details like exact costs and description of equipment as well as location of equipment and we haven’t gotten bids on the various options.

It was reiterated by Scott and Eric that the Dawn Patrol would be paying the entire expense of installing and Operating this new equipment as well as the cost of the equipment itself and the money would not come out of their daily meeting contributions to AWOL.

There were concerns raised again about the possible loss of anonymity due to broadcasting their meetings with video.

There was discussion about the difference between a Hall, which AWOL is,and a Club; A Club collects dues and has paid employees. A Hall has all volunteer helpers and all the money from each meeting goes into one Hall bank account that is then administered by the AWOl Hall Steering Committee.

It was then explained by Jackie M. that there would be no video broadcasting of meetings, Only audio. There had been some confusion about this. It was also explained again that this equipment would be used only by the morning meeting and any other meetings that wanted to use it would have to go thru them. A motion was then made to give the Morning Dawn Patrol Meeting the ok to install an Audio System to broadcast their meetings and add internet at their expense. This motion was passed.

The Cleaning Committee led by Everett: Everett has set up Fridays at 4:30 PM for Awol’s scheduled weekly cleaning (I. E., vacuuming, mopping and bathroom cleaning) at AWOL and wants volunteers to show up and help him. Everett is buying supplies and AWOL will reimburse him if he turns in receipts.

AWOL WEBSITE discussion: Ernie S. has done a lot of research on the history of AWOL’s Facebook & Google pages and websites. He could not make the meeting so Jeff W. read his very complete email about the 3 different pages and websites that have been used over the years. Ernie bought a Domain name for .99 cents for one year, the Domain name isAWOLDenver.com. It was a long email which I think it would be ok to share with anyone who wants it.

At this point Ling from the Bonanza Group stepped up, explained that she is a web designer and said she would be willing to work with Ernie to help set up a permanent AWOL website.

A Motion was made to have Ling help Ernie set up an AWOl website, motion passed.

There was some discussion about the fact that AWOL is adhering to Govt. guidelines about having meetings at the club and there seemed to be general agreement that we are doing good in that regard.

Guidelines are available in the club for those who want them. Ling said she would make signs to put on the wall at AWOL reminding people about: no more then 25 people at Awol’s main meeting, maintain 6 foot distancing and wear masks at all times.

We then decided that the next Steering Committee Meeting would be held via Zoom and would take place At 6:45 pm on August 19.

Stephen will post that link on the AWOL Sober Facebook page.

Meeting adjourned at 7:50 pm

July 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

Not Present

Central Office: Stephen

• Breaking even on financials
• Workshops have been successful
• Central Office assistant has quit, they are looking for someone with 3 years + sobriety to take over and work 20 hours a week. This is a paid position.
• Looking for volunteers now that the Central Office is open
• The state convention will be September 3^rd-5^th in Keystone

Literature: Stephen

• Well stocked with newcomer packets
• Spent $72.84 on literature at the central office
• We are getting low on books (3 or 4 12×12’s) (5 Big Books)
• $200 will be donated monthly to purchase books so people who need them can get them

Supplies: Patrick

• Getting low on coffee and foam coffee cups
• Will go shopping soon to stock up on cleaning and coffee supplies
• There is a sheet on the supply closet door where people can write down what supplies are needed

Pop Machine: Amanda

• The machine is back up and running
• Bill coming to Jeff or Sarah for the maintenance of the machine

Treasurer: Sarah

• June Expenses: $3,522.02
• June Revenue: $3,549.11
• June Gross Profit: $27.09
• Year to Date Deficit: $585.02
• Al-Anon will be sending a rent check
• We will be getting bills for the new trash set up and supplies
• Report was accepted and carried.

Old Business

Al-Anon

• Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
• Wants to get back in the room on Saturdays 10-11:15 am
• Might come back to the deep on Sunday 10-11 am
• Will not be starting the Tuesday 7 pm meeting
• Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

• Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
• Can maybe take over the Al Anon Tuesday at 7 pm time?
• Will revisit the time for the meeting in July

Garbage

• Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
  • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
  • We are in the process of figuring this out
  • We will be on the hook for $150 cancelation fee
  • Republic Trash was charging us $350 a month
• We signed up for Waste Management, it is $81 a month with biweekly pick ups
  • We now have a new 2-yard dumpster closer to the building

Room issues

• The back door is very hard to open and close
• The trim is rotting on the outside of the lunchroom window
• We are checking to see if the owner will fix these issues
• We will revisit this is July

Pop Machine Service Position

• We are looking for someone to take over this service position
• The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

 

New Business

Al-Anon

• Lost contact with the treasurer and missing around $2,500
• They have collected around $600 in the past week
• Would like to come back to the rooms Saturday, July 31^st from 10 – 11:15 AM
• Saturday meeting will have a separate Zoom meeting and will get registered
• Sunday meeting will remain on Zoom (Used to be in the deep from 10-11 AM)

Trust Tree

• Has been meeting at 9:15 AM on Saturday to allow the 7 AM to clear out
• Trust Tree wants to meet at 9:15 on Saturdays in the deep and will exit through the back door

A motion was made for Trust Tree to meet at 9:15 AM on Saturdays in the deep, it was seconded and carried.

Dawn Patrol

• Meeting in AWOL and on Zoom
• 7 AM Monday through Friday and 8 AM on the weekends

Are U Nutz

• Meeting in AWOL and on Zoom

Trash

• Chunks of concrete were put in the garbage and we cannot put them in the dumpster, they were dug out and put in the deep
• Sarah will reach out about getting the concrete removed from the deep

Maintenance

• Backdoor, Andy temporarily fixed it and will replace the whole door soon
• Patio is closed because the glass could fall out and Dennis will replace it

Coffee Maker

• Left side has been broken
• Jon will take on cleaning the coffee machine to hopefully fix it
• Jon will report the coffee maker status to the steering committee in August

Noon Meeting

• Meeting in AWOL

Afternoon Reprieve

• Zoom status is unclear
• Brett will let Stephen know the status

Bonanza

• Considering coming back to AWOL
• Don will let Stephan know what they go back in person

Steppin Sister

• Last check received was in May

Current Meeting Schedule

• R U NUTZ (5:30 AM) In-Peron and Zoom
• Dawn Patrol (7 AM/ Sat 8 AM) In-Peron and Zoom
• Noon Meeting In-Person
• Afternoon Reprieve (2 PM) In-Peron and Maybe Zoom
• AWOL and The Deep (M-F 5:30 PM) In-Person
• Bad Kitty (Th 7 PM) In-Person
• Trust Tree (Sat 9:15 AM) In-Person
• A-Anon (Sat 10 – 11:15 AM) In-Peron and Zoom
• Al-Anon (Sun 10 – 11 AM) Zoom
• Bonanza (Sun 10:30 AM) Could move to In-Person and Zoom
• Steppin Sisters (Sun 12 PM) Zoom

Open Jam Session

• Small and acoustics instruments
• 7-9 PM Fridays
• Beginner to advanced players are welcome
• Families are welcome

A motion was made to bring back the AWOL Open Jam Session on Fridays from 7-9PM, to be addressed in January of 2022, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed in January of 2022, it was seconded and carried.

Closing

The meeting was adjourned at 7:47 PM.

 

 

 

AWOL Steering Committee

Meeting Minutes

June 16, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:47 pm, on the 5:30 pm AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• The CO state convention will be in person in Keystone September 3^rd – 5^th
  • Registration will be $40
• There will be a convention on June 19^th about the effects of COVID on AA, check the website
• Report was accepted and carried.

Central Office: Stephen

• Will post flyer about AA in COVID times on the bulletin board
• The central office is looking for more involvement
• Boulder meetings will be removed from the Denver central office website
• Report was accepted and carried.

Literature: Stephen

• Newcomer packets, big books, and 12×12 are stocked
• Will pick up more flyers from the central office this month, should be about $100
• Report was accepted and carried.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

• May Expenses: $3,196.64
• May Revenue: $2,750.72
• May Gross Deficit: $446.92
• Year to Date Deficit: $612.11
• Report was accepted and carried.

 

 

Old Business

• Trust Tree Men’s Meeting
  • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time if another meeting wants to come back in person.
  • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
  • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
• Al-Anon
  • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
  • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
• Dawn Patrol
  • Will stay in the park at least until the next steering committee.
• R U Nutz?
  • Is registered with GSO.
  • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
• CDC New Mask Guidelines/ Re-Opening
  • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
  • https://covid19.colorado.gov/mask-guidance
    • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
  • People brought up a variety of ideas for reopening:
  • A motion was made to put the couches back in the meeting space, it was seconded and carried.
  • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
  • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
  • A motion was made to have Ron be the chip guy, it was seconded and carried.

New Business

Al-Anon

• Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
• Wants to get back in the room on Saturdays 10-11:15 am
• Might come back to the deep on Sunday 10-11 am
• Will not be starting the Tuesday 7 pm meeting
• Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

• Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
• Can maybe take over the Al Anon Tuesday at 7 pm time?
• Will revisit the time for the meeting in July

Garbage

• Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
  • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
  • We are in the process of figuring this out
  • We will be on the hook for $150 cancelation fee
  • Republic Trash was charging us $350 a month
• We signed up for Waste Management, it is $81 a month with biweekly pick ups
  • We now have a new 2-yard dumpster closer to the building

Room issues

• The back door is very hard to open and close
• The trim is rotting on the outside of the lunchroom window
• We are checking to see if the owner will fix these issues
• We will revisit this is July

Pop Machine Service Position

• We are looking for someone to take over this service position
• The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

Closing

The meeting was adjourned at 7:38 pm.

AWOL Steering Committee

Meeting Minutes

May 19, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• District meeting was at the beginning of the month, this was before the mask protocol change.
• Discuss about workshop and outreach for atheists and agnostics by providing AA literature.
• Report was accepted and carried.

Central Office: Stephen

• Will have a report for June

Literature: Stephen

• Well stocked of big books and 12 x 12’s.
• Keeping an eye on newcomer packets, we are well stocked.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

• April Expenses: $3,268.55
• April Revenue: $3,909.13
• April Gross Profit: $639.58
• Year to Date Deficit: $166.19
• Report was accepted and carried

Old Business

• Trust Tree Men’s Closed Meeting (Brought up from March old business)
  • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7^th tradition and will continue to do so.
• Brett brough up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
  • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
• Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
• Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donner.
  • The motion was seconded, and unanimously carried
  • Patrick brings up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
• Portland Dawn-Patrol
  • Beyond the scope of possibility at this time, might be able to be solved in the summer
• Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
• Re-opening
  • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
  • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
  • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol should be on the website.
  • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
• The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

 

New Business

• Trust Tree Men’s Meeting
  • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time in another meeting wants to come back in person.
  • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
  • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
• Al-Anon
  • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
  • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
• Dawn Patrol
  • Will stay in the park at least until the next steering committee.
• R U Nutz?
  • Is registered with GSO.
  • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
• CDC New Mask Guidelines/ Re-Opening
  • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
  • https://covid19.colorado.gov/mask-guidance
    • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
  • People brought up a variety of ideas for reopening:
  • A motion was made to put the couches back in the meeting space, it was seconded and carried.
  • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
  • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
  • A motion was made to have Ron be the chip guy, it was seconded and carried.

At this point, AWOL will be fully open. This means, couches will be put back in the meeting space, coffee is open for self-serve, social distancing and mask wearing for fully vaccinated people is not required. People who are not fully vaccinated, which is 2 weeks after their last dose, are asked to continue wearing masks in the AWOL space. Each meeting can decide how they want to move forward, all options are available.

Closing

The meeting was adjourned at 7:39.

April 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Attended state assembly
  • Changes to 5^th edition of the big book, there is a video regarding changes
    • Possible simplifying of language, gender neutral terms, possible workbook, revising of the chapters “To Wives” and “To Employers”
  • Grapevine has rights to preamble, and it is becoming gender neutral
• Jessica wants official information about the change of the preamble
• Grapevine has not put out an official announcement
• Jeff brought up how ‘The Deep’ made How it Works gender neutral years ago
• Report was accepted

Central Office: Stephen

• Central Office sent out Last Drop newsletter via email
• Will attend April Central Office meeting

Literature: Stephen

• Made newcomer packets
• Literature is well stocked, possibly need to stock up on back-up brochures
• Offered to pick up chips if needed
• Report was accepted

Supplies: Patrick

• Hard to understand supply inventory because coffee is off and cannot reach pop machine
• Restock on paper towels, toilet paper, and cleaning supplies
• Stephen brought up an idea to refill soap, instead of buying new little soaps
• Jeff brought up that we need 4, 8 ft light bulbs for downstairs
• Patrick offered to do chip inventory; Stephen offered to pick them up
• Report was accepted

Pop Machine: Amanda

• Amanda not here

Secretary: Parker

No Report

Treasurer: Sarah

• Sarah not here, Jeff gave report
• March Expenses: $3,230.43
• March Revenue: $3424.97
• March Gross Profit: $194.54
• Year to Date Deficit: -$805.77
• Report accepted

Old Business

• Ransom requested that the Trust Tree Men’s Closed Meeting be recognized as an official meeting on Saturday mornings. There was discussion about what would happen when other meetings, that used to meet on Saturdays before COVID, want to resume in-person meetings. He agreed to go back to his group and figure out a time that won’t conflict with the Saturday Dawn Patrol and Al Anon’s morning meeting.
• Motion: For Trust Tree to continue meeting until next month’s steering committee as long as they contribute a fair amount to the 7^th tradition for February and March.
  • Motion was seconded and unanimously carried
• Stephen requested that someone take over the position of secretary. Parker F. volunteered. Stephen and Parker will meet on the 30^th to go over any questions that she might have. Thanks for stepping up Parker!

 

New Business

• Trust Tree Men’s Closed Meeting (Brought up from March old business)
  • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7^th tradition and will continue to do so.
• Brett brought up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
  • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
• Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
• Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve M. sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donor.
  • The motion was seconded, and unanimously carried
  • Patrick brought up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
• Portland Dawn-Patrol
  • Beyond the scope of possibility at this time, might be able to be solved in the summer
• Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
• Re-opening
  • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
  • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
  • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol is posted and should be on the website.
  • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
• The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

Closing

The meeting was adjourned at 7:50.

AWOL VIRTUAL STEERING COMMITTEE MINUTES MARCH 17, 2021

Meeting convened at 6:47 pm    by Jeff, the Steering Committee chairperson, with

the Serenity Prayer.           

REPORTS:

GSR: Thad attended the District meeting. He said all is status quo. The AA annual

Assembly is going to be on Zoom this year. It will be the weekend of March 20-21.

Thad will bring up the question of – what is AA’s opinion on what the correct use

of gender pronouns in the meetings should be? at the Assembly. Motion made,

seconded and unanimously carried to accept the report.

 

CENTRAL OFFICE: Stephen attended the Central Office Delegates meeting. Abby,

the manager of Cent. Off., said there are new meeting books being put together

that will include the Zoom links. She also said that C.O. has a new book about the

history of AA for $11.50. The Last Drop Newsletter editor would like local

members to submit their experience, strength, and hope to her at

lastdrop@daccaa. Night Watch has 3 nights that need volunteers. They are the

2nd week’s Tuesday & Thursday, and the 3rd Thursday. Bridging the Gap and the

Tech Comm. needs volunteers. Cent. Off. has Denver AA archives that go back to

1966. Calder wonders if anyone from AWOL is interested in attending a workshop

on Anonymity and several of the traditions (1,4 & 7)?

LITERATURE: Stephen said we are well stocked. He purchased supplies from the

Central Office. Sarah sent him a check. Motion made, seconded and unanimously

carried to accept the report.

SUPPLIES: Patrick not here .                                    

POP MACHINE: Amanda not present .                                                      

SECRETARY: Position is open. Stephen will cover for March.               

TREASURER’S REPORT: Sarah had her accountant friend reconcile the 2020 books

and AWOL almost broke even for 2020. We were only $215.59 in the red over the

course of the entire year.  January of ‘21 had a shortfall of $1,032.68 which was

offset slightly by the $32.37 that we were in the black for February. Therefore,

AWOL’s balance sheet through February is $1,000.31 to the negative. Sarah is still

working on getting a refund on AWOL’s trash service for our reduced use this past

year. Brett is still working on getting an answer from the Portland Dawn Patrol.

Motion made, seconded, and unanimously carried to accept the report.

 

OLD BUSINESS:

*As stated above, Thad will attend the AA assembly to find out what the

GSO recommends as the politically correct way of addressing gender pronouns in

the meetings is.

*Our annual Memorial Day campout is all set for Friday May 28th through

Sunday the 29th . The campfire meeting will be on Saturday the 29th . Chef Barry will

provide meals and we will provide cash.

* The once-a-week cleaning crew still needs volunteers but it’s getting done

every Friday at 4:30

NEW BUSINESS:

*Ransom requested that the Trust Tree Men’s Closed Meeting be

recognized as an official meeting on Saturday mornings. There was discussion

about what would happen when the other meetings that used to meet on

Saturdays before Covid want to resume in person meetings. He agreed to go back

to his group and figure out a time that won’t conflict with the Saturday Dawn

Patrol and Alanon’s morning meeting. In the meantime, a Motion was made that

they can continue to meet until next month’s steering committee if they

contribute a fair amount for the meetings that they have already held at AWOL.

The motion was seconded, and unanimously carried.

*Stephen requested that someone take over the position of Secretary.

Parker F. volunteered. Stephen and Parker will meet on the 30th to go over any

questions that she might have. Thanks for stepping up Parker!

Meeting adjourned at 7:33 pm….

Meeting convened at 6:45 pm with the serenity prayer

REPORTS

• GSR = Thad. He attended the district meeting. There was discussion about what to do with the money that has been collected for the Pink Can fund. It was decided to purchase 1,000 Big Books for Prisons & Institutions. The Public Information committee explained that the Public Service Announcements that are being televised by the central office providing the DACCAA website address to access meetings is not considered to be promotional in nature so the GSRs approved their continuing to air.
• Central Office Delegate = Stephen. He did not attend the meeting on 2/2. He apologized.
• Literature Representative = Stephen. He said the literature is well stocked. He made up several Newcomer packets and suggested that people should feel free to make up more whenever they get low. The four brochures that we put into the packets are on the left side of the literature rack and the meeting books are in the bottom drawer on the right side of the desk. That drawer also has lots of the envelopes that have spaces for member’s names & telephone numbers.
• Treasurer Report = Sarah. The bottom line is that we basically broke even last month and we now have approximately $13,000 in our prudent reserve account. 13K equals approximately 3 months of AWOL’s operating expenses. There was some difficulty getting her accounting software to print the treasurer’s report for January so she is going to have her friend who is an accountant help her to print it up. Sarah tried to figure out who was the administrator for a GoFundMe account for the Dawn Patrol which listed a name for the administrator that she didn’t recognize. She tracked down someone in Portland Oregon who was a member of a Portland AA group also called the Dawn Patrol. She never could get a response from that person as to whether or not AWOL’s Dawn Patrol had donated to that GoFundMe account so Attorney Brett volunteered to get an answer from that Portland group. A motion was made & seconded to approve the Treasurer’s report. The motion was approved unanimously.

NEW BUSINESS:

• There was a question as to whether the thermostat was set properly to avoid frozen pipes. It was determined that even with the subzero weather – everything is working fine.
• It was requested that our GSR, Thad. bring up the topic of how to deal with politically correct gender pronouns at the next district meeting in order to get guidance for AWOL’s meetings. He said he would.
• Barry asked if he could start announcing AWOL’s annual Memorial Weekend campout and if we could post it on the website. Everyone said that would be great.
• Chelsea from the noon meeting said that they are considering resuming in person meetings but that they will continue the Zoom meetings for anyone who prefers that.
• Meetings that are meeting in person at AWOL as of now are: “Are U Nutz?’ 5:30 am M-F, 2:00 pm – Afternoon Reprieve every day, 5:30 pm M-F and the 7:00 pm Thursday Bad Kitties meeting.
• There was discussion about a Men’s meeting that is meeting in person on Saturdays at 9 am. They haven’t paid rent so they need to attend the next steering committee to discuss their status. Barry volunteered to attend their meeting to request that they let us know what is going on and what their plans are.
• There was discussion about how the reopening is going. It was agreed to keep the seating arrangements as they are as it appears to be keeping people at the 6 foot distancing COVID-19 protocol requirements. People are wearing their masks over their mouths & noses. The only problem that is occurring is the place needs a thorough once a week cleaning. We decided to request that the cleaning committee be reinstated. Stephen said he would contact Everett from the 2:00 meeting about getting volunteers to gather at 4:30 on Fridays to clean the bathrooms, vacuum and mop. A motion was made, seconded & unanimously approved.

 

Meeting was adjourned at 7:37 pm

Meeting convened at 6:45 pm with serenity prayer. No introductions.

• REPORTS:
  • Central Office (Sean) – Was Present, but he was not able to attend Central Office meeting
  • Literature (Stephen) – Present, last Wednesday Stephen inventoried the Big Books and 12 & 12’s. We now have 2 of each upstairs and most of a case of each in the storeroom. The literature pamphlet rack is well stocked still. There are plenty of the pamphlets that we use for the newcomer packets upstairs. There are also some pamphlets in the storeroom. Someone put together plenty of Newcomer Packets.
  • Supplies (Patrick)– Not present
  • Pop Machine (Amanda) – Not present
  • GSR (Ernie) – Thad, who was the alternate GSR, is taking over for Ernie, but he was not able to attend the last month’s district meeting.
  • Treasurer’s Report (Sarah) – The Treasurer’s Report is posted on AWOL’s website.

AWOL’s Bottom line for December was to the positive by $533.75. Garbage dumpster pickups have been cut back until April, but can be reinstated if the room gets busier.

• Old Business:
  • Talked about how the re-opening is working out. It was felt that we are taking adequate precautions. The 2:00 & 5:30 Meetings are back open. Discussed requiring masks on at all times (no beverages or food as people would have to remove their mask to consume food or drink). Decided to continue not having any food or drink for at least 30 more days. We will revisit this issue at the next Steering Committee
• New Business:
  • Nominated, seconded and approved Stephen for new Central Office Rep
  • Nominated, seconded and approved Thad for GSR
  • AWOL has Increased its prudent reserve over the past year from $10k to approximately $13k to equal approximately 3 months of our increased expenses. We currently have $13k of prudent reserve, and it includes all of the funds for the year. Therefore we currently have an excess of $920.52 for the end of the 4th quarter, it was discussed to donate the excess to AA’s service structures, Or to split the excess of $920.52 to add $460.26 to the prudent reserve and give the other half to the service structures? – Motion was approved to give half of the excess ($420.26) to the service structures and add the other half ($420.26) to the prudent reserve.
  • Eric made a motion to put the couches back down. Open discussion followed. Motion was Approved to move several couches up against the walls but not to put any couches into the middle of the room.
  • Motion to adjourn at 7:26 pm.
    

     

    January 2021 Treasurer’s Report

 

• Meeting convened at 6:45 pm with serenity prayer, no introductions because so many people
• REPORTS:
  • Central Office (Sean) – Was Present, but was not able to attend Central Office Meeting
  • Literature (Stephen) – Present, will get new literature to Jeff
  • Supplies (Patrick)– Not present
  • Pop Machine (Amanda) – Not present
  • GSR (Ernie) – Not present
  • Treasurer’s Report (Sarah) – Collections a little bit down. Expenses = $3,414,

Bottom line was to the negative $517. Garbage has been cancelled until April, but can be reinstated if room opens back up

• Old Business:
  • Meeting still closed, had planned on staying closed until December’s steering committee due to COVID outbreak.
• New Business:
  • How do we re-open? Do we want to re-open? What is the strategy if we do?
  • Open discussion:
    • Talked about methods we could implement to be safe with opening (e. g., pushing couches aside, setting up folding chares 6 feet apart, following percent of occupancy guidelines outlined by the City of Denver)
    • The 2 pm meeting is eager to get back into the room
    • Dawn Patrol is not interested in returning to the room
    • Everett, Brett and Both Jason’s will be going to the building to take measurements to rearrange furniture in order to meet capacity guidelines
    • Motion was approved to re-open on Friday
    • Motion approved to not allow food or drink for 30 days
  • Discussed buying or opening the mailbox
• Motion to adjourn at 7:53 pm

 

December 2020 Treasurer’s Report

Meeting convened at 6:45 pm                Introductions

REPORTS: CENTRAL OFFICE: Rep not present

LITERATURE: Stephen present, we purchased Big Books and 12×12’s they are at AWOL

SUPPLIES: Patrick not here, no supplies in October

GSR: Ernie not present

POP MACHINE: Amanda not present

SECRETARY: not present, Jeff W. Will cover

TREASURER’S REPORT: Collections for October were $4,477.97. Expenses were $3,517.46 For a surplus of $960.51. This is mainly due to getting 2 months from Morning Meeting

OLD BUSINESS: We had an emergency Steering Committee meeting on Monday Nov 9 where we discussed the decision to temporarily close AWOL due to the death of one of our long time members due to COVID-19. It was decided at this meeting to stay closed at least until the regular Meeting on the 3^rd Wednesday, which is today. We also strongly encouraged people who were coming to Face to Face meetings to get tested and to notify this person’s friends so they could get tested. At this time Brian H agreed to make a professional sign we could put in the front door explaining what is happening. This was done…

NEW BUSINESS: The main new business was discussing whether we will continue to stay closed and how and when we will re-open. It was decided to stay closed at least until the next Steering Committee meeting on Wed December 16. That will give us time to figure out possible strategies for re-opening

Safely. It was also brought to our attention that people who have keys are coming into AWOL, taking chairs, and having meetings in the parking lot. Since they are using the bathrooms inside the club this was deemed unsafe. A motion was made and approved to change all the locks as soon as possible. Sarah said she would get Andy to help with this.

Meeting adjourned at 7:31 pm….

 

• • November 2020 Treasurer’s Report

 

• Meeting convened at 6:45 pm, with introductions and the Serenity Prayer
• REPORTS:
  • Central Office – Sean discussed the prominent topics which were discussed in the meeting:

– Tight finances due to low contributions across the board due to COVID, budget for The Last Drop has been cut by $10,000, encouraged to reduce printing copies as much as possible and to subscribe online instead

– NIGHTWATCH: 143 Al Anon Calls, 83 12 Step calls

– Bridging the Gap is still on hold due to COVID

– Archives available every 2^nd and 4^th Tuesday of the month from 9:30 am – 11:30 am

– Stressed anonymity in regards to social media plat forms, DO NOT PUBLICIZE AA MEMBERSHIP ON SOCIAL MEDIA

– 2021 Budget will be voted on next meeting

– Passed motion at 6:54 pm

• Literature – Stephen got 20 Big Books
• Supplies – Patrick not present, but need more self-sealing envelopes and more 8 ft fluorescent bulbs for down stairs
• Pop Machine – Amanda said everything is good
• GSR (Ernie) – Online winter assembly coming up, they don’t want the Zoom Meeting ID posted anywhere electronically to prevent unwanted attendees/hackers. Getting the word out for the event will have to be done through hard copy flyers or by word of mouth. Discussed the challenges of navigating COVID and the recent spike in cases. Passed motion on GSR at 7:03
• Treasurer’s Report (Sarah) – $3,576.37 of revenue reported, expenses were $3,823.74 making for a loss of $247.37. Donations continue trend downward. Garbage schedule is going to be changed to once every 2 weeks to cut expenses. Passed motion at 7:06 pm.

• Old Business:
  • Roof repair completed last week. No purchasing of new coffee supplies, donations for coffee. No attendance at 5:30 pm meeting on zoom. Carpets were cleaned last week.
• New Business:
  • Meeting link on website didn’t work tonight, but it was resolved
  • Ernie taking over website updates.
  • Thad brought up the water dispenser, how its not working. Was determined that it is not sanitary to use it so they have been turned off
  • Big discussion on recent COVID surge, Brett offered to call mayors office to inquire if the new restrictions apply to us or not. Motion to table this issue till next month was passed at 7:23 pm
  • Stephen made motion to have a Co-Chair for next steering committee meeting, was approved at 7:25 pm
  • Financial appeal to be posted online by Jeff
  • Prudent reserve, pass along message at in-person meetings
  • Meeting adjourned at 7:35 pm
    

    October 2020 Treasurer’s Report

 AWOL VIRTUAL STEERING COMMITTEE MINUTES SEPTEMBER 16, 2020

Meeting convened at 6:45 pm with Introductions and the serenity prayer.

REPORTS: CENTRAL OFFICE: Lisa, Dawn Patrol, not present.

LITERATURE: we need a Literature representative

SUPPLIES: Patrick not here but Sarah says that he’s on top of it. We still need more self-sealing Envelopes. Sarah will tell Patrick.

POP MACHINE: Amanda not present but it’s being filled and money from it is in safe.

GSR: Ernie not present so Stephen read his report. Minutes from the District 13 meeting are on the web site. Random asked to take the District Treasurer’s Report off our web site.

TREASURER’S REPORT: Collections for August were $3,533.23 plus $40.00 for literature, $35.00

For  for a total of $3,611.23. Go Fund Me donations are way down. Expenses were $3,640.00. After all expenses we were $28.77 in the red . This came out of Prudent Reserve. There was discussion about posting Treasurer’s Report on our new web site and it was agreed that this was good idea.

 

OLD BUSINESS: Open positions: Shaun agreed to become the new Secretary and Jeff will now take over as chairman.

Literature and Chips. Jeff will do this month and Shaun will do next month. Jeff will get with Stephen

About what books to order. Cleaning Committee is meeting on Fridays at 4:30 pm to do a full cleaning of AWOL and everyone is invited. Jeff will find someone to clean the carpets at AWOL. A budget of $100.00 was approved and Jeff will cover anything above that.

NEW WEB SITE: Ling was acknowledged for the great job in setting it up. We’ll continue posting  the Treasurer’s report on the new web site.

Ling said the Ernie was working on getting a way to get info onto the website. There was discussion about where to put the Zoom ID and password info for this meeting. It was in the minutes from the last meeting but many felt it would be better to put it on top of the front page so it would be easy to find.

Since the Zoom meeting info is changing from month to month the new info needs to get to Ling.

Matt hosts this meeting so he said he’d work on standardizing the ID  and password. Travis said he would use the 5:30 pm Zoom account to host this Meeting. The place that says “Announcements” should say “Steering Committee”. It was decided that Stephen H. would be taught by Ling how to post on the website since he is Steering Committee Chairperson.

Roof repair: Andy got his roof guy to fix the leaks but we need a whole new roof. Andy will talk to the landlord about it. Travis turned the heat on when it got cold last week.

 

NEW BUSINESS: Travis asked if we can re open our kitchen for coffee, subject to covid guidelines:

One person will make coffee and pour it using disposable cups. Sarah said we don’t have money for coffee but we have a lot of coffee in the storeroom for now. It was suggested that we put out a collection jar just for coffee. The committee approved making coffee subject to covid guidelines.

Sarah brought up the fact that the 5:30 pm Zoom meeting has lots of newcomers but not too many longtimers so can we support the 5:30 pm Zoom meeting? There was a password issue but it seems like it’s been resolved. It was brought up that after Sept. 26 all Zoom meetings will require a password.

Travis said the AWOL website is set up correctly for Zoom info but the Central Office website needs to be changed regarding our meetings. Stephen will have them change from pass to password.

Shawna said that Lisa will not be Central Office rep any more. Shaun said he’s also take over as Central Office representative

Meeting adjourned at 7:55 pm….

 

September 2020 Treasurer’s Report

 

 

         AWOL STEERING COMMITTEE MEETING  AUGUST 19,2020, 6:45 PM VIRTUAL MEETING ON ZOOM

REPORTS: No Central Office report, Lisa was not present…no Literature report because we don’t have a Literature  Rep.

SUPPLIES: Patrick b was not present but Sarah F. filled us in:we have him set up with a bank card now.

POP MACHINE: Amanda was not  present.

GSR REPORT: Ernie present, said he posted the district 13 minutes on our Awoldenver.com website under the minutes tab.

TREASURER :$3,735.07 collected in July, expenses of $3,858.00….we had an annual Insurance bill of $457.00 that was paid in July. This caused us to go into the red.We got money from most meetings but not from Women’s Noon Meeting this month. Our Prudent Reserve is still $13,000.00 There was some confusion from the the Steppin Sisters Women’s Meeting about where to send the check.That  was cleared up..

Trash is still being picked up weekly.

Treasurer’s report approved….

OLD BUSINESS: No one stepped up to become Literature Rep so that was tabled until next month.

We were reminded that the cleaning committee meets every Friday at 4:30 pm at AWOL and we always need people to come and help. Everett was acknowledged for his work in coordinating that and in getting us cleaning supplies. It was noted that since we are starting to use the downstairs room again we need to be sure to clean that as well. Stephen said he would take care of that. It was also noted that Sarah F. provided us with with a new vacuum…Yay Sarah! Everett reminded us that we need to clean thoroughly after every meeting.

There seems to be no progress from the morning meeting about setting up the audio system that was approved last month.

Ernie and Ling reported on the new AWOL website:the website is set up, the address is awoldenver.com Ling went through the website and showed us the features. There are AA Meeting schedules, ALANON, 7th Tradition, historic pictures, Central Office link, Announcements  page, Ling suggested that edits only come monthly and go through the Steering Committee and then to Ling. There is a Questions Page where people can ask questions and remain anonymous except for a phone number. We need to have people check the incoming 12 step emails….we’ll work on that… maybe we could have each group rotate checking it monthly? The website is active now….Jim C is donating the space on the server…Ling did most of the work on the setup…hurray Ling!! There was a motion to accept the new website, it passed….

There are several old websites, Stephen will post on Grace’s  Facebook website directing people to the new official website…David H. will take down his website also…we will keep working on cleaning them up….Ernie will edit the Google awol info….

NEW BUSINESS: Someone is putting chairs out in the alley, then others come in and move them back.

It was decided that we will put notes on the chairs asking people to come to the Steering Committee to get permission before moving chairs. Stephen said he would put the notes on the chairs

There were questions about the AWOL organization from Jessica/Steppin  Sisters. we went over the financial setup where every meeting passes the basket and gives the money to AWOL and then AWOL, thru the steering Committee, pays all the monthly bills, our monthly overhead is about $3,500 per month.This includes rent of about $2,900 per month plus expenses. We have about 4  years left on our lease…

Some people, especially at Zoom meetings are not from Denver and don’t know much about AWOL.

How do we get those people to contribute?Lots of ideas about this…as people return to face to face meetings contributions should go up…

It was explained that AWOL is a Hall – not a Club…the difference between a Hall and a Club is that a Hall has  all volunteer workers and a Club has paid staff. York Street and the Dragon’s Den are examples of Clubs. Clubs also sell memberships which include some extra benefits. AWOL does not have written contracts Between each meeting and our Hall.

Meeting adjourned at 7:50 pm…

Meeting convened at 6:45 pm. 21 people were present via Zoom

Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he is assuming those duties now.

Introductions…Stephen asked that each person limit their comments to 5 minutes, he reminded everyone that we conduct the meeting using Robert’s Rules of Order.

REPORTS: Central Office: Lisa is present but thought she had been voted out but that was a misunderstanding so she was asked to resume those duties which she agreed to.

Literature Rep: We need a Literature Rep.

Supplies Report: Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he has assumed those duties as of now.

Pop Machine Stocker is Amanda. She was not present.

TREASURERS REPORT: Sarah reported that June collections were $5,811.59…expenses were $3,733.56

Last quarter Awol gave money to our District, Denver Central committee (intergroup office), and Central Office in New York. We have a surplus this month of $2,038.03….

Go Fund Me contributions are down for the Noon and 5:30 meetings, about twenty percent of Awol’s money for June came from In Person meetings, all meetings are now contributing, Our Prudent Reserve is at just about $13,000 which is about 3 months of our monthly expenses as of the present time. expenses lately are now at about $3,650.00 a month. Sarah will start posting the Treasurer’s reports on line now. March, April and May were not broken out by meeting but the total is accurate.

We got a credit from the trash company for May which reduced AWOL’s bill from $354.00 to $111.00. Trash is still being picked up weekly.

We distribute surplus money to Denver’s Central Office and the Denver District office quarterly.

Treasurer’s Report was accepted.

GSR report that Ernie presented to the district committee was read by Stephen H.

OLD BUSINESS: Open service positions: Lisa is our Central Office Rep..

No one stepped up to become Literature Rep. so it was tabled until next month.

Morning Meeting audio/visual system discussion was continued. Scott represented the Dawn patrol meeting in updating us on the progress made this month about this. Some new information is that Andy D. talked to the landlord and the landlord said that he is ok with having the system installed in his building.

Several people expressed concerns about the fact that no actual written proposals have been presented to the Steering Committee that include details like exact costs and description of equipment as well as location of equipment and we haven’t gotten bids on the various options.

It was reiterated by Scott and Eric that the Dawn Patrol would be paying the entire expense of installing and Operating this new equipment as well as the cost of the equipment itself and the money would not come out of their daily meeting contributions to AWOL.

There were concerns raised again about the possible loss of anonymity due to broadcasting their meetings with video.

There was discussion about the difference between a Hall, which AWOL is,and a Club; A Club collects dues and has paid employees. A Hall has all volunteer helpers and all the money from each meeting goes into one Hall bank account that is then administered by the AWOl Hall Steering Committee.

It was then explained by Jackie M. that there would be no video broadcasting of meetings, Only audio. There had been some confusion about this. It was also explained again that this equipment would be used only by the morning meeting and any other meetings that wanted to use it would have to go thru them. A motion was then made to give the Morning Dawn Patrol Meeting the ok to install an Audio System to broadcast their meetings and add internet at their expense. This motion was passed.

The Cleaning Committee led by Everett: Everett has set up Fridays at 4:30 PM for Awol’s scheduled weekly cleaning (I. E., vacuuming, mopping and bathroom cleaning) at AWOL and wants volunteers to show up and help him. Everett is buying supplies and AWOL will reimburse him if he turns in receipts.

AWOL WEBSITE discussion: Ernie S. has done a lot of research on the history of AWOL’s Facebook & Google pages and websites. He could not make the meeting so Jeff W. read his very complete email about the 3 different pages and websites that have been used over the years. Ernie bought a Domain name for .99 cents for one year, the Domain name isAWOLDenver.com. It was a long email which I think it would be ok to share with anyone who wants it.

At this point Ling from the Bonanza Group stepped up, explained that she is a web designer and said she would be willing to work with Ernie to help set up a permanent AWOL website.

A Motion was made to have Ling help Ernie set up an AWOl website, motion passed.

There was some discussion about the fact that AWOL is adhering to Govt. guidelines about having meetings at the club and there seemed to be general agreement that we are doing good in that regard.

Guidelines are available in the club for those who want them. Ling said she would make signs to put on the wall at AWOL reminding people about: no more then 25 people at Awol’s main meeting, maintain 6 foot distancing and wear masks at all times.

We then decided that the next Steering Committee Meeting would be held via Zoom and would take place At 6:45 pm on August 19.

Stephen will post that link on the AWOL Sober Facebook page.

Meeting adjourned at 7:50 pm

July 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

Not Present

Central Office: Stephen

• Breaking even on financials
• Workshops have been successful
• Central Office assistant has quit, they are looking for someone with 3 years + sobriety to take over and work 20 hours a week. This is a paid position.
• Looking for volunteers now that the Central Office is open
• The state convention will be September 3^rd-5^th in Keystone

Literature: Stephen

• Well stocked with newcomer packets
• Spent $72.84 on literature at the central office
• We are getting low on books (3 or 4 12×12’s) (5 Big Books)
• $200 will be donated monthly to purchase books so people who need them can get them

Supplies: Patrick

• Getting low on coffee and foam coffee cups
• Will go shopping soon to stock up on cleaning and coffee supplies
• There is a sheet on the supply closet door where people can write down what supplies are needed

Pop Machine: Amanda

• The machine is back up and running
• Bill coming to Jeff or Sarah for the maintenance of the machine

Treasurer: Sarah

• June Expenses: $3,522.02
• June Revenue: $3,549.11
• June Gross Profit: $27.09
• Year to Date Deficit: $585.02
• Al-Anon will be sending a rent check
• We will be getting bills for the new trash set up and supplies
• Report was accepted and carried.

Old Business

Al-Anon

• Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
• Wants to get back in the room on Saturdays 10-11:15 am
• Might come back to the deep on Sunday 10-11 am
• Will not be starting the Tuesday 7 pm meeting
• Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

• Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
• Can maybe take over the Al Anon Tuesday at 7 pm time?
• Will revisit the time for the meeting in July

Garbage

• Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
  • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
  • We are in the process of figuring this out
  • We will be on the hook for $150 cancelation fee
  • Republic Trash was charging us $350 a month
• We signed up for Waste Management, it is $81 a month with biweekly pick ups
  • We now have a new 2-yard dumpster closer to the building

Room issues

• The back door is very hard to open and close
• The trim is rotting on the outside of the lunchroom window
• We are checking to see if the owner will fix these issues
• We will revisit this is July

Pop Machine Service Position

• We are looking for someone to take over this service position
• The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

 

New Business

Al-Anon

• Lost contact with the treasurer and missing around $2,500
• They have collected around $600 in the past week
• Would like to come back to the rooms Saturday, July 31^st from 10 – 11:15 AM
• Saturday meeting will have a separate Zoom meeting and will get registered
• Sunday meeting will remain on Zoom (Used to be in the deep from 10-11 AM)

Trust Tree

• Has been meeting at 9:15 AM on Saturday to allow the 7 AM to clear out
• Trust Tree wants to meet at 9:15 on Saturdays in the deep and will exit through the back door

A motion was made for Trust Tree to meet at 9:15 AM on Saturdays in the deep, it was seconded and carried.

Dawn Patrol

• Meeting in AWOL and on Zoom
• 7 AM Monday through Friday and 8 AM on the weekends

Are U Nutz

• Meeting in AWOL and on Zoom

Trash

• Chunks of concrete were put in the garbage and we cannot put them in the dumpster, they were dug out and put in the deep
• Sarah will reach out about getting the concrete removed from the deep

Maintenance

• Backdoor, Andy temporarily fixed it and will replace the whole door soon
• Patio is closed because the glass could fall out and Dennis will replace it

Coffee Maker

• Left side has been broken
• Jon will take on cleaning the coffee machine to hopefully fix it
• Jon will report the coffee maker status to the steering committee in August

Noon Meeting

• Meeting in AWOL

Afternoon Reprieve

• Zoom status is unclear
• Brett will let Stephen know the status

Bonanza

• Considering coming back to AWOL
• Don will let Stephan know what they go back in person

Steppin Sister

• Last check received was in May

Current Meeting Schedule

• R U NUTZ (5:30 AM) In-Peron and Zoom
• Dawn Patrol (7 AM/ Sat 8 AM) In-Peron and Zoom
• Noon Meeting In-Person
• Afternoon Reprieve (2 PM) In-Peron and Maybe Zoom
• AWOL and The Deep (M-F 5:30 PM) In-Person
• Bad Kitty (Th 7 PM) In-Person
• Trust Tree (Sat 9:15 AM) In-Person
• A-Anon (Sat 10 – 11:15 AM) In-Peron and Zoom
• Al-Anon (Sun 10 – 11 AM) Zoom
• Bonanza (Sun 10:30 AM) Could move to In-Person and Zoom
• Steppin Sisters (Sun 12 PM) Zoom

Open Jam Session

• Small and acoustics instruments
• 7-9 PM Fridays
• Beginner to advanced players are welcome
• Families are welcome

A motion was made to bring back the AWOL Open Jam Session on Fridays from 7-9PM, to be addressed in January of 2022, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed in January of 2022, it was seconded and carried.

Closing

The meeting was adjourned at 7:47 PM.

 

 

 

AWOL Steering Committee

Meeting Minutes

June 16, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:47 pm, on the 5:30 pm AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• The CO state convention will be in person in Keystone September 3^rd – 5^th
  • Registration will be $40
• There will be a convention on June 19^th about the effects of COVID on AA, check the website
• Report was accepted and carried.

Central Office: Stephen

• Will post flyer about AA in COVID times on the bulletin board
• The central office is looking for more involvement
• Boulder meetings will be removed from the Denver central office website
• Report was accepted and carried.

Literature: Stephen

• Newcomer packets, big books, and 12×12 are stocked
• Will pick up more flyers from the central office this month, should be about $100
• Report was accepted and carried.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

• May Expenses: $3,196.64
• May Revenue: $2,750.72
• May Gross Deficit: $446.92
• Year to Date Deficit: $612.11
• Report was accepted and carried.

 

 

Old Business

• Trust Tree Men’s Meeting
  • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time if another meeting wants to come back in person.
  • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
  • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
• Al-Anon
  • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
  • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
• Dawn Patrol
  • Will stay in the park at least until the next steering committee.
• R U Nutz?
  • Is registered with GSO.
  • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
• CDC New Mask Guidelines/ Re-Opening
  • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
  • https://covid19.colorado.gov/mask-guidance
    • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
  • People brought up a variety of ideas for reopening:
  • A motion was made to put the couches back in the meeting space, it was seconded and carried.
  • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
  • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
  • A motion was made to have Ron be the chip guy, it was seconded and carried.

New Business

Al-Anon

• Will get the last years of rent to Sarah, last paid rent February 2020. The amount will be about $1,800.
• Wants to get back in the room on Saturdays 10-11:15 am
• Might come back to the deep on Sunday 10-11 am
• Will not be starting the Tuesday 7 pm meeting
• Would like to bring Saturday meeting back and we will revisit the time conflict with Trust Tree in July

Trust Tree

• Will continue from 9:15-10:15 am on Saturdays for another 30 days until the next steering committee
• Can maybe take over the Al Anon Tuesday at 7 pm time?
• Will revisit the time for the meeting in July

Garbage

• Republic Trash has been used for years, we recently changed to pick up as needed and now want to cancel
  • Has not been officially canceled, Republic Trash is not cooperating with us regarding canceling their service
  • We are in the process of figuring this out
  • We will be on the hook for $150 cancelation fee
  • Republic Trash was charging us $350 a month
• We signed up for Waste Management, it is $81 a month with biweekly pick ups
  • We now have a new 2-yard dumpster closer to the building

Room issues

• The back door is very hard to open and close
• The trim is rotting on the outside of the lunchroom window
• We are checking to see if the owner will fix these issues
• We will revisit this is July

Pop Machine Service Position

• We are looking for someone to take over this service position
• The duties include filling the pop machine, Patrick purchases the drinks

A motion was made to spend $100 on flyers at the central office, it was seconded and carried.

A motion was made to continue the 4:30 pm Friday cleaning crew, it was seconded and carried.

A motion was made to continue the steering committee on zoom, to be addressed monthly, it was seconded and carried.

Closing

The meeting was adjourned at 7:38 pm.

AWOL Steering Committee

Meeting Minutes

May 19, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• District meeting was at the beginning of the month, this was before the mask protocol change.
• Discuss about workshop and outreach for atheists and agnostics by providing AA literature.
• Report was accepted and carried.

Central Office: Stephen

• Will have a report for June

Literature: Stephen

• Well stocked of big books and 12 x 12’s.
• Keeping an eye on newcomer packets, we are well stocked.

Supplies: Patrick

Not Present

Pop Machine: Amanda

Not Present

Secretary: Parker

No Report

Treasurer: Sarah

• April Expenses: $3,268.55
• April Revenue: $3,909.13
• April Gross Profit: $639.58
• Year to Date Deficit: $166.19
• Report was accepted and carried

Old Business

• Trust Tree Men’s Closed Meeting (Brought up from March old business)
  • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7^th tradition and will continue to do so.
• Brett brough up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
  • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
• Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
• Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donner.
  • The motion was seconded, and unanimously carried
  • Patrick brings up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
• Portland Dawn-Patrol
  • Beyond the scope of possibility at this time, might be able to be solved in the summer
• Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
• Re-opening
  • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
  • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
  • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol should be on the website.
  • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
• The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

 

New Business

• Trust Tree Men’s Meeting
  • Currently meeting on Saturday at 9 am. Trust Tree hopes to continue at 9 am on Saturday, willing to modify time in another meeting wants to come back in person.
  • We will continue with Trust Tree at 9 am on Saturday for another 30 days.
  • The motion to continue Trust Tree at the current time for another 30 days was seconded, and unanimously carried.
• Al-Anon
  • Will stay virtual, the group will vote on meeting location during the second week of June. Al-Anon will update Trust Tree once the vote has been made.
  • No rent has been paid for the past year from Al-Anon. They will check on this and get back to the treasurer.
• Dawn Patrol
  • Will stay in the park at least until the next steering committee.
• R U Nutz?
  • Is registered with GSO.
  • Another group might break off from the live meeting of R U Nutz. This group will go about creating a new meeting with GSO.
• CDC New Mask Guidelines/ Re-Opening
  • https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
  • https://covid19.colorado.gov/mask-guidance
    • “The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.”
  • People brought up a variety of ideas for reopening:
  • A motion was made to put the couches back in the meeting space, it was seconded and carried.
  • A motion was made to have coffee available at all meeting for self-serve, each meeting can decide how they want to go about this option, it was seconded and carried.
  • A motion was made to have unvaccinated individuals wear masks; this will be posted on signs; which Brian will be reimbursed for. AWOL will be completely open, no masks, no social distancing, and each meeting can decide what guidelines they want to put in place.
  • A motion was made to have Ron be the chip guy, it was seconded and carried.

At this point, AWOL will be fully open. This means, couches will be put back in the meeting space, coffee is open for self-serve, social distancing and mask wearing for fully vaccinated people is not required. People who are not fully vaccinated, which is 2 weeks after their last dose, are asked to continue wearing masks in the AWOL space. Each meeting can decide how they want to move forward, all options are available.

Closing

The meeting was adjourned at 7:39.

April 21, 2021

Opening

The regular monthly steering committee meeting of AWOL was called to order at 6:46 PM, on the 5:30 PM AWOL Zoom link by Jeff. This was followed by the serenity prayer.

Reports

GSR: Thad

• Attended state assembly
  • Changes to 5^th edition of the big book, there is a video regarding changes
    • Possible simplifying of language, gender neutral terms, possible workbook, revising of the chapters “To Wives” and “To Employers”
  • Grapevine has rights to preamble, and it is becoming gender neutral
• Jessica wants official information about the change of the preamble
• Grapevine has not put out an official announcement
• Jeff brought up how ‘The Deep’ made How it Works gender neutral years ago
• Report was accepted

Central Office: Stephen

• Central Office sent out Last Drop newsletter via email
• Will attend April Central Office meeting

Literature: Stephen

• Made newcomer packets
• Literature is well stocked, possibly need to stock up on back-up brochures
• Offered to pick up chips if needed
• Report was accepted

Supplies: Patrick

• Hard to understand supply inventory because coffee is off and cannot reach pop machine
• Restock on paper towels, toilet paper, and cleaning supplies
• Stephen brought up an idea to refill soap, instead of buying new little soaps
• Jeff brought up that we need 4, 8 ft light bulbs for downstairs
• Patrick offered to do chip inventory; Stephen offered to pick them up
• Report was accepted

Pop Machine: Amanda

• Amanda not here

Secretary: Parker

No Report

Treasurer: Sarah

• Sarah not here, Jeff gave report
• March Expenses: $3,230.43
• March Revenue: $3424.97
• March Gross Profit: $194.54
• Year to Date Deficit: -$805.77
• Report accepted

Old Business

• Ransom requested that the Trust Tree Men’s Closed Meeting be recognized as an official meeting on Saturday mornings. There was discussion about what would happen when other meetings, that used to meet on Saturdays before COVID, want to resume in-person meetings. He agreed to go back to his group and figure out a time that won’t conflict with the Saturday Dawn Patrol and Al Anon’s morning meeting.
• Motion: For Trust Tree to continue meeting until next month’s steering committee as long as they contribute a fair amount to the 7^th tradition for February and March.
  • Motion was seconded and unanimously carried
• Stephen requested that someone take over the position of secretary. Parker F. volunteered. Stephen and Parker will meet on the 30^th to go over any questions that she might have. Thanks for stepping up Parker!

 

New Business

• Trust Tree Men’s Closed Meeting (Brought up from March old business)
  • Someone from the Trust Tree group spoke to Al-Anon and Dawn Patrol, Al-Anon and Dawn Patrol said they will continue to meet online. Trust Tree wants to meet for another 30 days at AWOL on Saturday at 9 am. The motion to continue Trust Tree at the current time was seconded, and unanimously carried. Ransom says the men are thinking about meeting somewhere else or on Sunday afternoon for the long term. Will need to find another permanent time for their meeting. Trust Tree is moving to an open meeting and has been contributing to the 7^th tradition and will continue to do so.
• Brett brought up that the Pink Cloud group wants to meet at AWOL on Saturday at 9 am when weather does not permit for a park meeting. Pink Cloud has not officially requested a slot at AWOL.
  • Possible option for Pink Cloud to meet in the deep during the Dawn Patrol meeting on Saturdays.
• Jackie is representing Julie from Al-Anon and is trying to get a feel for what is happening at AWOL and wants to move to in-person within the near future. She is here for the Saturday and the Sunday Al-Anon. Wants to understand safety, cleaning, and the hybrid situation. Al-Anon will attend an in-person AWOL meeting to understand the status of the situation.
• Brett brought up the idea of hanging a plaque for Steve, “Our dear friend Steve M. sat here.” (Quote could be slightly off) The cost has been covered by an anonymous donor.
  • The motion was seconded, and unanimously carried
  • Patrick brought up the idea of other people passing who were members of AWOL, in the future this will be addressed individually or as a memorial area to be discussed later
• Portland Dawn-Patrol
  • Beyond the scope of possibility at this time, might be able to be solved in the summer
• Stephen brought up that our weekly deep clean is happening on Friday’s at 4:30 and we need help!
• Re-opening
  • People want to have coffee again, only one person would be authorized to handle the coffee pot at each meeting, and each person gets their own cup
  • Nancy, from the noon meeting, brought up how coffee is an important part of familiarity at AA meetings. The noon meeting is discussing the idea of coming back but people are not feeling safe yet.
  • Jessica wants to have very group clean/ disinfect every surface before and after each meeting. All COVID protocol is posted and should be on the website.
  • Motion was made to try coffee for 30 days, the motion was seconded, and unanimously carried. Since coffee is open, people are now allowed to bring in their own drinks.
• The AWOL Dawn patrol is not ready to go back to in person meetings. Therefore, they will continue to meet on zoom.

Closing

The meeting was adjourned at 7:50.

AWOL VIRTUAL STEERING COMMITTEE MINUTES MARCH 17, 2021

Meeting convened at 6:47 pm    by Jeff, the Steering Committee chairperson, with

the Serenity Prayer.           

REPORTS:

GSR: Thad attended the District meeting. He said all is status quo. The AA annual

Assembly is going to be on Zoom this year. It will be the weekend of March 20-21.

Thad will bring up the question of – what is AA’s opinion on what the correct use

of gender pronouns in the meetings should be? at the Assembly. Motion made,

seconded and unanimously carried to accept the report.

 

CENTRAL OFFICE: Stephen attended the Central Office Delegates meeting. Abby,

the manager of Cent. Off., said there are new meeting books being put together

that will include the Zoom links. She also said that C.O. has a new book about the

history of AA for $11.50. The Last Drop Newsletter editor would like local

members to submit their experience, strength, and hope to her at

lastdrop@daccaa. Night Watch has 3 nights that need volunteers. They are the

2nd week’s Tuesday & Thursday, and the 3rd Thursday. Bridging the Gap and the

Tech Comm. needs volunteers. Cent. Off. has Denver AA archives that go back to

1966. Calder wonders if anyone from AWOL is interested in attending a workshop

on Anonymity and several of the traditions (1,4 & 7)?

LITERATURE: Stephen said we are well stocked. He purchased supplies from the

Central Office. Sarah sent him a check. Motion made, seconded and unanimously

carried to accept the report.

SUPPLIES: Patrick not here .                                    

POP MACHINE: Amanda not present .                                                      

SECRETARY: Position is open. Stephen will cover for March.               

TREASURER’S REPORT: Sarah had her accountant friend reconcile the 2020 books

and AWOL almost broke even for 2020. We were only $215.59 in the red over the

course of the entire year.  January of ‘21 had a shortfall of $1,032.68 which was

offset slightly by the $32.37 that we were in the black for February. Therefore,

AWOL’s balance sheet through February is $1,000.31 to the negative. Sarah is still

working on getting a refund on AWOL’s trash service for our reduced use this past

year. Brett is still working on getting an answer from the Portland Dawn Patrol.

Motion made, seconded, and unanimously carried to accept the report.

 

OLD BUSINESS:

*As stated above, Thad will attend the AA assembly to find out what the

GSO recommends as the politically correct way of addressing gender pronouns in

the meetings is.

*Our annual Memorial Day campout is all set for Friday May 28th through

Sunday the 29th . The campfire meeting will be on Saturday the 29th . Chef Barry will

provide meals and we will provide cash.

* The once-a-week cleaning crew still needs volunteers but it’s getting done

every Friday at 4:30

NEW BUSINESS:

*Ransom requested that the Trust Tree Men’s Closed Meeting be

recognized as an official meeting on Saturday mornings. There was discussion

about what would happen when the other meetings that used to meet on

Saturdays before Covid want to resume in person meetings. He agreed to go back

to his group and figure out a time that won’t conflict with the Saturday Dawn

Patrol and Alanon’s morning meeting. In the meantime, a Motion was made that

they can continue to meet until next month’s steering committee if they

contribute a fair amount for the meetings that they have already held at AWOL.

The motion was seconded, and unanimously carried.

*Stephen requested that someone take over the position of Secretary.

Parker F. volunteered. Stephen and Parker will meet on the 30th to go over any

questions that she might have. Thanks for stepping up Parker!

Meeting adjourned at 7:33 pm….

Meeting convened at 6:45 pm with the serenity prayer

REPORTS

• GSR = Thad. He attended the district meeting. There was discussion about what to do with the money that has been collected for the Pink Can fund. It was decided to purchase 1,000 Big Books for Prisons & Institutions. The Public Information committee explained that the Public Service Announcements that are being televised by the central office providing the DACCAA website address to access meetings is not considered to be promotional in nature so the GSRs approved their continuing to air.
• Central Office Delegate = Stephen. He did not attend the meeting on 2/2. He apologized.
• Literature Representative = Stephen. He said the literature is well stocked. He made up several Newcomer packets and suggested that people should feel free to make up more whenever they get low. The four brochures that we put into the packets are on the left side of the literature rack and the meeting books are in the bottom drawer on the right side of the desk. That drawer also has lots of the envelopes that have spaces for member’s names & telephone numbers.
• Treasurer Report = Sarah. The bottom line is that we basically broke even last month and we now have approximately $13,000 in our prudent reserve account. 13K equals approximately 3 months of AWOL’s operating expenses. There was some difficulty getting her accounting software to print the treasurer’s report for January so she is going to have her friend who is an accountant help her to print it up. Sarah tried to figure out who was the administrator for a GoFundMe account for the Dawn Patrol which listed a name for the administrator that she didn’t recognize. She tracked down someone in Portland Oregon who was a member of a Portland AA group also called the Dawn Patrol. She never could get a response from that person as to whether or not AWOL’s Dawn Patrol had donated to that GoFundMe account so Attorney Brett volunteered to get an answer from that Portland group. A motion was made & seconded to approve the Treasurer’s report. The motion was approved unanimously.

NEW BUSINESS:

• There was a question as to whether the thermostat was set properly to avoid frozen pipes. It was determined that even with the subzero weather – everything is working fine.
• It was requested that our GSR, Thad. bring up the topic of how to deal with politically correct gender pronouns at the next district meeting in order to get guidance for AWOL’s meetings. He said he would.
• Barry asked if he could start announcing AWOL’s annual Memorial Weekend campout and if we could post it on the website. Everyone said that would be great.
• Chelsea from the noon meeting said that they are considering resuming in person meetings but that they will continue the Zoom meetings for anyone who prefers that.
• Meetings that are meeting in person at AWOL as of now are: “Are U Nutz?’ 5:30 am M-F, 2:00 pm – Afternoon Reprieve every day, 5:30 pm M-F and the 7:00 pm Thursday Bad Kitties meeting.
• There was discussion about a Men’s meeting that is meeting in person on Saturdays at 9 am. They haven’t paid rent so they need to attend the next steering committee to discuss their status. Barry volunteered to attend their meeting to request that they let us know what is going on and what their plans are.
• There was discussion about how the reopening is going. It was agreed to keep the seating arrangements as they are as it appears to be keeping people at the 6 foot distancing COVID-19 protocol requirements. People are wearing their masks over their mouths & noses. The only problem that is occurring is the place needs a thorough once a week cleaning. We decided to request that the cleaning committee be reinstated. Stephen said he would contact Everett from the 2:00 meeting about getting volunteers to gather at 4:30 on Fridays to clean the bathrooms, vacuum and mop. A motion was made, seconded & unanimously approved.

 

Meeting was adjourned at 7:37 pm

Meeting convened at 6:45 pm with serenity prayer. No introductions.

• REPORTS:
  • Central Office (Sean) – Was Present, but he was not able to attend Central Office meeting
  • Literature (Stephen) – Present, last Wednesday Stephen inventoried the Big Books and 12 & 12’s. We now have 2 of each upstairs and most of a case of each in the storeroom. The literature pamphlet rack is well stocked still. There are plenty of the pamphlets that we use for the newcomer packets upstairs. There are also some pamphlets in the storeroom. Someone put together plenty of Newcomer Packets.
  • Supplies (Patrick)– Not present
  • Pop Machine (Amanda) – Not present
  • GSR (Ernie) – Thad, who was the alternate GSR, is taking over for Ernie, but he was not able to attend the last month’s district meeting.
  • Treasurer’s Report (Sarah) – The Treasurer’s Report is posted on AWOL’s website.

AWOL’s Bottom line for December was to the positive by $533.75. Garbage dumpster pickups have been cut back until April, but can be reinstated if the room gets busier.

• Old Business:
  • Talked about how the re-opening is working out. It was felt that we are taking adequate precautions. The 2:00 & 5:30 Meetings are back open. Discussed requiring masks on at all times (no beverages or food as people would have to remove their mask to consume food or drink). Decided to continue not having any food or drink for at least 30 more days. We will revisit this issue at the next Steering Committee
• New Business:
  • Nominated, seconded and approved Stephen for new Central Office Rep
  • Nominated, seconded and approved Thad for GSR
  • AWOL has Increased its prudent reserve over the past year from $10k to approximately $13k to equal approximately 3 months of our increased expenses. We currently have $13k of prudent reserve, and it includes all of the funds for the year. Therefore we currently have an excess of $920.52 for the end of the 4th quarter, it was discussed to donate the excess to AA’s service structures, Or to split the excess of $920.52 to add $460.26 to the prudent reserve and give the other half to the service structures? – Motion was approved to give half of the excess ($420.26) to the service structures and add the other half ($420.26) to the prudent reserve.
  • Eric made a motion to put the couches back down. Open discussion followed. Motion was Approved to move several couches up against the walls but not to put any couches into the middle of the room.
  • Motion to adjourn at 7:26 pm.
    

     

    January 2021 Treasurer’s Report

 

• Meeting convened at 6:45 pm with serenity prayer, no introductions because so many people
• REPORTS:
  • Central Office (Sean) – Was Present, but was not able to attend Central Office Meeting
  • Literature (Stephen) – Present, will get new literature to Jeff
  • Supplies (Patrick)– Not present
  • Pop Machine (Amanda) – Not present
  • GSR (Ernie) – Not present
  • Treasurer’s Report (Sarah) – Collections a little bit down. Expenses = $3,414,

Bottom line was to the negative $517. Garbage has been cancelled until April, but can be reinstated if room opens back up

• Old Business:
  • Meeting still closed, had planned on staying closed until December’s steering committee due to COVID outbreak.
• New Business:
  • How do we re-open? Do we want to re-open? What is the strategy if we do?
  • Open discussion:
    • Talked about methods we could implement to be safe with opening (e. g., pushing couches aside, setting up folding chares 6 feet apart, following percent of occupancy guidelines outlined by the City of Denver)
    • The 2 pm meeting is eager to get back into the room
    • Dawn Patrol is not interested in returning to the room
    • Everett, Brett and Both Jason’s will be going to the building to take measurements to rearrange furniture in order to meet capacity guidelines
    • Motion was approved to re-open on Friday
    • Motion approved to not allow food or drink for 30 days
  • Discussed buying or opening the mailbox
• Motion to adjourn at 7:53 pm

 

December 2020 Treasurer’s Report

Meeting convened at 6:45 pm                Introductions

REPORTS: CENTRAL OFFICE: Rep not present

LITERATURE: Stephen present, we purchased Big Books and 12×12’s they are at AWOL

SUPPLIES: Patrick not here, no supplies in October

GSR: Ernie not present

POP MACHINE: Amanda not present

SECRETARY: not present, Jeff W. Will cover

TREASURER’S REPORT: Collections for October were $4,477.97. Expenses were $3,517.46 For a surplus of $960.51. This is mainly due to getting 2 months from Morning Meeting

OLD BUSINESS: We had an emergency Steering Committee meeting on Monday Nov 9 where we discussed the decision to temporarily close AWOL due to the death of one of our long time members due to COVID-19. It was decided at this meeting to stay closed at least until the regular Meeting on the 3^rd Wednesday, which is today. We also strongly encouraged people who were coming to Face to Face meetings to get tested and to notify this person’s friends so they could get tested. At this time Brian H agreed to make a professional sign we could put in the front door explaining what is happening. This was done…

NEW BUSINESS: The main new business was discussing whether we will continue to stay closed and how and when we will re-open. It was decided to stay closed at least until the next Steering Committee meeting on Wed December 16. That will give us time to figure out possible strategies for re-opening

Safely. It was also brought to our attention that people who have keys are coming into AWOL, taking chairs, and having meetings in the parking lot. Since they are using the bathrooms inside the club this was deemed unsafe. A motion was made and approved to change all the locks as soon as possible. Sarah said she would get Andy to help with this.

Meeting adjourned at 7:31 pm….

 

• • November 2020 Treasurer’s Report

 

• Meeting convened at 6:45 pm, with introductions and the Serenity Prayer
• REPORTS:
  • Central Office – Sean discussed the prominent topics which were discussed in the meeting:

– Tight finances due to low contributions across the board due to COVID, budget for The Last Drop has been cut by $10,000, encouraged to reduce printing copies as much as possible and to subscribe online instead

– NIGHTWATCH: 143 Al Anon Calls, 83 12 Step calls

– Bridging the Gap is still on hold due to COVID

– Archives available every 2^nd and 4^th Tuesday of the month from 9:30 am – 11:30 am

– Stressed anonymity in regards to social media plat forms, DO NOT PUBLICIZE AA MEMBERSHIP ON SOCIAL MEDIA

– 2021 Budget will be voted on next meeting

– Passed motion at 6:54 pm

• Literature – Stephen got 20 Big Books
• Supplies – Patrick not present, but need more self-sealing envelopes and more 8 ft fluorescent bulbs for down stairs
• Pop Machine – Amanda said everything is good
• GSR (Ernie) – Online winter assembly coming up, they don’t want the Zoom Meeting ID posted anywhere electronically to prevent unwanted attendees/hackers. Getting the word out for the event will have to be done through hard copy flyers or by word of mouth. Discussed the challenges of navigating COVID and the recent spike in cases. Passed motion on GSR at 7:03
• Treasurer’s Report (Sarah) – $3,576.37 of revenue reported, expenses were $3,823.74 making for a loss of $247.37. Donations continue trend downward. Garbage schedule is going to be changed to once every 2 weeks to cut expenses. Passed motion at 7:06 pm.

• Old Business:
  • Roof repair completed last week. No purchasing of new coffee supplies, donations for coffee. No attendance at 5:30 pm meeting on zoom. Carpets were cleaned last week.
• New Business:
  • Meeting link on website didn’t work tonight, but it was resolved
  • Ernie taking over website updates.
  • Thad brought up the water dispenser, how its not working. Was determined that it is not sanitary to use it so they have been turned off
  • Big discussion on recent COVID surge, Brett offered to call mayors office to inquire if the new restrictions apply to us or not. Motion to table this issue till next month was passed at 7:23 pm
  • Stephen made motion to have a Co-Chair for next steering committee meeting, was approved at 7:25 pm
  • Financial appeal to be posted online by Jeff
  • Prudent reserve, pass along message at in-person meetings
  • Meeting adjourned at 7:35 pm
    

    October 2020 Treasurer’s Report

 AWOL VIRTUAL STEERING COMMITTEE MINUTES SEPTEMBER 16, 2020

Meeting convened at 6:45 pm with Introductions and the serenity prayer.

REPORTS: CENTRAL OFFICE: Lisa, Dawn Patrol, not present.

LITERATURE: we need a Literature representative

SUPPLIES: Patrick not here but Sarah says that he’s on top of it. We still need more self-sealing Envelopes. Sarah will tell Patrick.

POP MACHINE: Amanda not present but it’s being filled and money from it is in safe.

GSR: Ernie not present so Stephen read his report. Minutes from the District 13 meeting are on the web site. Random asked to take the District Treasurer’s Report off our web site.

TREASURER’S REPORT: Collections for August were $3,533.23 plus $40.00 for literature, $35.00

For  for a total of $3,611.23. Go Fund Me donations are way down. Expenses were $3,640.00. After all expenses we were $28.77 in the red . This came out of Prudent Reserve. There was discussion about posting Treasurer’s Report on our new web site and it was agreed that this was good idea.

 

OLD BUSINESS: Open positions: Shaun agreed to become the new Secretary and Jeff will now take over as chairman.

Literature and Chips. Jeff will do this month and Shaun will do next month. Jeff will get with Stephen

About what books to order. Cleaning Committee is meeting on Fridays at 4:30 pm to do a full cleaning of AWOL and everyone is invited. Jeff will find someone to clean the carpets at AWOL. A budget of $100.00 was approved and Jeff will cover anything above that.

NEW WEB SITE: Ling was acknowledged for the great job in setting it up. We’ll continue posting  the Treasurer’s report on the new web site.

Ling said the Ernie was working on getting a way to get info onto the website. There was discussion about where to put the Zoom ID and password info for this meeting. It was in the minutes from the last meeting but many felt it would be better to put it on top of the front page so it would be easy to find.

Since the Zoom meeting info is changing from month to month the new info needs to get to Ling.

Matt hosts this meeting so he said he’d work on standardizing the ID  and password. Travis said he would use the 5:30 pm Zoom account to host this Meeting. The place that says “Announcements” should say “Steering Committee”. It was decided that Stephen H. would be taught by Ling how to post on the website since he is Steering Committee Chairperson.

Roof repair: Andy got his roof guy to fix the leaks but we need a whole new roof. Andy will talk to the landlord about it. Travis turned the heat on when it got cold last week.

 

NEW BUSINESS: Travis asked if we can re open our kitchen for coffee, subject to covid guidelines:

One person will make coffee and pour it using disposable cups. Sarah said we don’t have money for coffee but we have a lot of coffee in the storeroom for now. It was suggested that we put out a collection jar just for coffee. The committee approved making coffee subject to covid guidelines.

Sarah brought up the fact that the 5:30 pm Zoom meeting has lots of newcomers but not too many longtimers so can we support the 5:30 pm Zoom meeting? There was a password issue but it seems like it’s been resolved. It was brought up that after Sept. 26 all Zoom meetings will require a password.

Travis said the AWOL website is set up correctly for Zoom info but the Central Office website needs to be changed regarding our meetings. Stephen will have them change from pass to password.

Shawna said that Lisa will not be Central Office rep any more. Shaun said he’s also take over as Central Office representative

Meeting adjourned at 7:55 pm….

 

September 2020 Treasurer’s Report

 

 

         AWOL STEERING COMMITTEE MEETING  AUGUST 19,2020, 6:45 PM VIRTUAL MEETING ON ZOOM

REPORTS: No Central Office report, Lisa was not present…no Literature report because we don’t have a Literature  Rep.

SUPPLIES: Patrick b was not present but Sarah F. filled us in:we have him set up with a bank card now.

POP MACHINE: Amanda was not  present.

GSR REPORT: Ernie present, said he posted the district 13 minutes on our Awoldenver.com website under the minutes tab.

TREASURER :$3,735.07 collected in July, expenses of $3,858.00….we had an annual Insurance bill of $457.00 that was paid in July. This caused us to go into the red.We got money from most meetings but not from Women’s Noon Meeting this month. Our Prudent Reserve is still $13,000.00 There was some confusion from the the Steppin Sisters Women’s Meeting about where to send the check.That  was cleared up..

Trash is still being picked up weekly.

Treasurer’s report approved….

OLD BUSINESS: No one stepped up to become Literature Rep so that was tabled until next month.

We were reminded that the cleaning committee meets every Friday at 4:30 pm at AWOL and we always need people to come and help. Everett was acknowledged for his work in coordinating that and in getting us cleaning supplies. It was noted that since we are starting to use the downstairs room again we need to be sure to clean that as well. Stephen said he would take care of that. It was also noted that Sarah F. provided us with with a new vacuum…Yay Sarah! Everett reminded us that we need to clean thoroughly after every meeting.

There seems to be no progress from the morning meeting about setting up the audio system that was approved last month.

Ernie and Ling reported on the new AWOL website:the website is set up, the address is awoldenver.com Ling went through the website and showed us the features. There are AA Meeting schedules, ALANON, 7th Tradition, historic pictures, Central Office link, Announcements  page, Ling suggested that edits only come monthly and go through the Steering Committee and then to Ling. There is a Questions Page where people can ask questions and remain anonymous except for a phone number. We need to have people check the incoming 12 step emails….we’ll work on that… maybe we could have each group rotate checking it monthly? The website is active now….Jim C is donating the space on the server…Ling did most of the work on the setup…hurray Ling!! There was a motion to accept the new website, it passed….

There are several old websites, Stephen will post on Grace’s  Facebook website directing people to the new official website…David H. will take down his website also…we will keep working on cleaning them up….Ernie will edit the Google awol info….

NEW BUSINESS: Someone is putting chairs out in the alley, then others come in and move them back.

It was decided that we will put notes on the chairs asking people to come to the Steering Committee to get permission before moving chairs. Stephen said he would put the notes on the chairs

There were questions about the AWOL organization from Jessica/Steppin  Sisters. we went over the financial setup where every meeting passes the basket and gives the money to AWOL and then AWOL, thru the steering Committee, pays all the monthly bills, our monthly overhead is about $3,500 per month.This includes rent of about $2,900 per month plus expenses. We have about 4  years left on our lease…

Some people, especially at Zoom meetings are not from Denver and don’t know much about AWOL.

How do we get those people to contribute?Lots of ideas about this…as people return to face to face meetings contributions should go up…

It was explained that AWOL is a Hall – not a Club…the difference between a Hall and a Club is that a Hall has  all volunteer workers and a Club has paid staff. York Street and the Dragon’s Den are examples of Clubs. Clubs also sell memberships which include some extra benefits. AWOL does not have written contracts Between each meeting and our Hall.

Meeting adjourned at 7:50 pm…

Meeting convened at 6:45 pm. 21 people were present via Zoom

Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he is assuming those duties now.

Introductions…Stephen asked that each person limit their comments to 5 minutes, he reminded everyone that we conduct the meeting using Robert’s Rules of Order.

REPORTS: Central Office: Lisa is present but thought she had been voted out but that was a misunderstanding so she was asked to resume those duties which she agreed to.

Literature Rep: We need a Literature Rep.

Supplies Report: Patrick was approved to be the Supplies Person at a previous meeting and vetted by our treasurer Sarah Fey So he has assumed those duties as of now.

Pop Machine Stocker is Amanda. She was not present.

TREASURERS REPORT: Sarah reported that June collections were $5,811.59…expenses were $3,733.56

Last quarter Awol gave money to our District, Denver Central committee (intergroup office), and Central Office in New York. We have a surplus this month of $2,038.03….

Go Fund Me contributions are down for the Noon and 5:30 meetings, about twenty percent of Awol’s money for June came from In Person meetings, all meetings are now contributing, Our Prudent Reserve is at just about $13,000 which is about 3 months of our monthly expenses as of the present time. expenses lately are now at about $3,650.00 a month. Sarah will start posting the Treasurer’s reports on line now. March, April and May were not broken out by meeting but the total is accurate.

We got a credit from the trash company for May which reduced AWOL’s bill from $354.00 to $111.00. Trash is still being picked up weekly.

We distribute surplus money to Denver’s Central Office and the Denver District office quarterly.

Treasurer’s Report was accepted.

GSR report that Ernie presented to the district committee was read by Stephen H.

OLD BUSINESS: Open service positions: Lisa is our Central Office Rep..

No one stepped up to become Literature Rep. so it was tabled until next month.

Morning Meeting audio/visual system discussion was continued. Scott represented the Dawn patrol meeting in updating us on the progress made this month about this. Some new information is that Andy D. talked to the landlord and the landlord said that he is ok with having the system installed in his building.

Several people expressed concerns about the fact that no actual written proposals have been presented to the Steering Committee that include details like exact costs and description of equipment as well as location of equipment and we haven’t gotten bids on the various options.

It was reiterated by Scott and Eric that the Dawn Patrol would be paying the entire expense of installing and Operating this new equipment as well as the cost of the equipment itself and the money would not come out of their daily meeting contributions to AWOL.

There were concerns raised again about the possible loss of anonymity due to broadcasting their meetings with video.

There was discussion about the difference between a Hall, which AWOL is,and a Club; A Club collects dues and has paid employees. A Hall has all volunteer helpers and all the money from each meeting goes into one Hall bank account that is then administered by the AWOl Hall Steering Committee.

It was then explained by Jackie M. that there would be no video broadcasting of meetings, Only audio. There had been some confusion about this. It was also explained again that this equipment would be used only by the morning meeting and any other meetings that wanted to use it would have to go thru them. A motion was then made to give the Morning Dawn Patrol Meeting the ok to install an Audio System to broadcast their meetings and add internet at their expense. This motion was passed.

The Cleaning Committee led by Everett: Everett has set up Fridays at 4:30 PM for Awol’s scheduled weekly cleaning (I. E., vacuuming, mopping and bathroom cleaning) at AWOL and wants volunteers to show up and help him. Everett is buying supplies and AWOL will reimburse him if he turns in receipts.

AWOL WEBSITE discussion: Ernie S. has done a lot of research on the history of AWOL’s Facebook & Google pages and websites. He could not make the meeting so Jeff W. read his very complete email about the 3 different pages and websites that have been used over the years. Ernie bought a Domain name for .99 cents for one year, the Domain name isAWOLDenver.com. It was a long email which I think it would be ok to share with anyone who wants it.

At this point Ling from the Bonanza Group stepped up, explained that she is a web designer and said she would be willing to work with Ernie to help set up a permanent AWOL website.

A Motion was made to have Ling help Ernie set up an AWOl website, motion passed.

There was some discussion about the fact that AWOL is adhering to Govt. guidelines about having meetings at the club and there seemed to be general agreement that we are doing good in that regard.

Guidelines are available in the club for those who want them. Ling said she would make signs to put on the wall at AWOL reminding people about: no more then 25 people at Awol’s main meeting, maintain 6 foot distancing and wear masks at all times.

We then decided that the next Steering Committee Meeting would be held via Zoom and would take place At 6:45 pm on August 19.

Stephen will post that link on the AWOL Sober Facebook page.

Meeting adjourned at 7:50 pm